HomeMy WebLinkAbout1993-07-13 - AGENDA REPORTS - EMERGENCY PURCHASE HVAC (2)AGENDA REPORT
City Manager Approval
Item to be presented by
CONSENT CALENDAR
DATE: July 13, 1993
SUBJECT: Emergency Purchase of HVAC Compressors
for City Hall Building
DEPARTMENT: Public Works
BACKGROUND
The purchase of the City Hall Building transferred responsibility of maintenance and repairs
from the previous owner to the City. Within this realm of responsibility is the system which
controls heating, ventilation, and air conditioning (HVAC) throughout the building. On June
10, 1993, three (3) compressors required for the HVAC system ceased to function.
Inspection of the compressors by the present maintenance company indicated that the
compressor units would no longer function and required immediate replacement.
Staff outlined the situation to the City Manager and provided some alternatives. Due to the
urgent nature of this project and the unreasonable working environment created by the
malfunction, staff was directed to obtain three (3) written quotes and proceed with repairs
immediately. The following quotes were received:
COMPANY
LOCATION
AMOUNT
LEADTIME/INSTALLATION
Sheldon Mechanical
Sun Valley
$14,020.00
1 week / 4 days
Honeywell Inc.
Woodland Hills
$14,043.80
1 day / 2.5 days
Freenergy
Santa Clarita
$16,250.00
1 day / 4 days
Based on the above written quotes, staff contracted with Honeywell, Inc. to begin immediate,
replacement of the three (3) compressors. Honeywell was selected over Sheldon Mechanical
because time was of the essence. The project was completed in the timeframe initially
quoted by Honeywell and all units are working satisfactorily.
APPROVED Agenda Item:
Emergency Purchase of HVAC Compressors
for City Hall Building
July 13, 1993
Page 2
RECOMMENDATION
Read and understand the facts involved in this emergency purchase, record the action taken
by staff to resolve the situation, and ratify staffs decision to bypass the bid process under the
emergency circumstances.