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HomeMy WebLinkAbout1993-09-28 - AGENDA REPORTS - PROJ 96-073 PGM AGMT (2)AGENDA REPORT dy Manager Approval f)L— Item to be presented by:P621101LL' Anthony J. Nisicfy� CONSENT CALENDAR DATE: September 28, 1993 SUBJECT: MEDIAN LEFT-TURN POCKETS EXTENSION ON BOUQUET CANYON ROAD AT ALAMOGORDO ROAD, CENTURION WAY AND HASKELL CANYON ROAD PROJECT NO. 96-073 - STATE/LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT DEPARTMENT: Community Development The State/Local Transportation Partnership Program Identifies and participates In funding locally supported projects. The subject project has been previously approved by Caltrans for participation In this program. Caltrans' procedures for the Partnership Program requires the execution of a Local Agency -State Master Agreement. In addition, a Program Supplement must be executed for each approved project. The subject project was budgeted In the 1992-93 FY budget and has been successfully completed by the Engineering Division of the Department of Community Development. The completed project Increased the length of the existing left -turn pockets on Bouquet Canyon Road at Alamogordo Road, Centurion Way, and Haskell Canyon Road, thus Increasing storage capacities for northbound traffic at these Intersections. In accordance with Caltrans' procedures for this program, a supplemental agreement Is required for each project as they are approved by Caltrans. At this time, staff recommends processing Supplement No. 055 for the subject project through Caltrans. RECOMMENDATION Approve Program Supplement No. 055 to the State/Local Entity Master Agreement, and direct staff to process this supplement through Caltrans. ATTACHMENTS Program Supplement No. 055 (Bouquet Canyon Road) to State/Local Transportation Partnership Program Agreement No. SLTPP-5450. RPN:hds cwnd1\pr9"73jM APPROWED Agenda STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY PETE WILSON; Gowmor DEPARTMENT OF TRANSPORTATION DISTRICT 7, 120 SO. SPRING ST. LOS ANGELES, CA 90012-3606 TDD (213) 620-3550 TELEPHONE (213) 897-3854 TELEFAX (213) 897-1581 Mr. Tony Nisich City Engineer City of Santa Clarita 23920 Valencia Boulevard, Santa Clarita, California Dear Mr. Nisich: August 3, 1993 REC1+,IVED' AUG 0 6 1993 ENGS4:ui'!N°' ntyJSICPJ CITY Cr SGLARITA 07-LA-0-SCTA SB93-5450(055) Bouquet Canyon. Road Alamagordo, Centurion, Haskell Canyon and Urbandale Suite 300 91355 Attached are two (2) copies of Supplement No. 012 to Local Agency - State Master Agreement No. SLTPP75450. This -Supplement covers the State - Local Partnership funds in the City of Santa Clarita, California for the above captioned project. Please execute and return all copies of the Supplemental and Master Agreement, along with a certified copy of the City Council resolution or minutes authorizing execution. Include the date of execution, the City.Council resolution number and the resolution date as appropriate on the first page of the Supplement. Upon return to the District, all copies will be executed by the Chief of Local Streets and Roads Branch and one copy returned to you for your records. Sincerely, iecHANDER, Chief Local Streets and Roads Branch Attachments PROGRAM SUPPLEMENT NO. 012 Location: 07-LA.-0-SCTA to Project Number:.SB93-5450(055) STATE -LOCAL TRANSPORTATION E:A. Number: 07-928828 PARTNERSHIP PROGRAM AGREEMENT. NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on .03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: BOUQUET CYN RD: @ ALAMAGORDO, CENTURION, HASKELL CYN, & URBANDALE TYPE OF WORK: LEFT TURN POCKETS AND MEDIAN IMPROVEMENTLENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds FY93 $ 0 Local OTHEROTHER $ 92216 FY94 $ 19891 $ 72325 $ OI$ 0 IFY95 $ 0 CITY OF SANTA CLARITA STATE .OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date Date' Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting officer 0,2 Date 7-Z-2--9 $ 19891.00 Chapter) Statutes I Item Year Program 1BC1 Fund Source I - AMO'JAr 587 1992 2660.101-042 92-93 20.25.030.100 C 258010 042-T 19891.00 Page 1 of 2 07-LA-0-SCTA SB93-5450(055) SPECIAL COVENANTS OR REMARKS DATE: 07/22/93 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the. agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $19,891 to be encumbered and reimbursed as follows: FY 92-93 $ 0 FY 93-94 19891 FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance.letter. 2. The State Funds Share is calculated based on the'lower of the approved eligible application amount or the eligible award amount. 3. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets andRoadsEngineer. 4.'A Final Audit must be completed and transmitted to.the Caltran's District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion). 5. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%. 6. In accordance with the State and Local Transportation Partnership Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 of 2 Date: July 22, 1993 PROGRAM SUPPLEMENT NO. 012 Location: 07-LA-0-SCTA to. Project Number: SB93-5450(055) STATE -LOCAL TRANSPORTATION I E.A. Number: 07-928828 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to -all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 .of Article.I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: BOUQUET CYN RD: @ ALAMAGORDO, CENTURION, HASKELL.CYN, & URBANDALE TYPE OF WORK: LEFT TURN POCKETS AND MEDIAN IMPROVEMENTLENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost State Share Funds Matching Funds $ 0 Local OTHER OTHER $ 92216IFY93 FY94 $ 19891I$ 72325I$ OI$ 0 FY95 $ 0 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation Date Attest Title By CHIEF,•.LOCAL STREETS AND ROADS BRANCH Date I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer �pz� Ioz p Date 7 Z 9 $ 19891.00 Chapter Statutes I Item Year I Program IBC1 Fund Source I AMOUNT 587 1992 2660-101-042 92-93 20.25.010.100 C 258010 042-T 19891.00 Page 1 of 2 07=LA-0-SCTA SB93-5450(055) SPECIAL.COVENANTS OR REMARKS DATE: 07/22/93 1. It is mutually understood between the parties that this contract may. have been.written before ascertaining the 'availability of -legislative appropriation of funds, for .the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $19.891 t to be encumbered and reimbursed as follows: FY 92-93 $ 1 0 FY 93-94 19891 FY 94-95 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based.on the lower of the approved eligible application amount or the eligible award amount. 3. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 4. A Final Audit must be completed and transmitted to the Caltran's District Local Streets and Roads Engineer by December 30th (the State fiscal year following project completion)'. 5. The Reimbursement Ratio for this Cycle 3 (92/93) project is 21.57%.' 6. In accordance with the State and Local Transportation Partnership Program.Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. Page 2 of 2 '18/90 STATE -LOCAL ENTITY MASTER AGREEMENT NO. St TPP -5450 STATE -LOCAL PARTNERSHIP PROGRAM (Pursuant to S&H Code Section 2600 et seq) 07 QTY OF SANTA CI ARTTA DISTRICT LOCAL ENTITY TIS AGREEMENT, made in duplicate this -(/4 day of C y C7 1992-1 by and between the City of Santa Clarita , a City, County, or LOCAL ENTITY, as defined in Streets and Highways Code Section 2601(a), hereinafter referred to as "LOCAL ENTITY", and the State of California, acting by and through the Department of Transportation, herein referred to as "STATE". WITNESSTH . WHEREAS, as provided by Section 2600 et seq. of the Streets and Highways Code, LOCAL.ENTITY, has applied for State Share funds to be used for an "Eligible Project" as defined, herein referred to as "PROJECT" selected by LOCAL ENTITY. WHEREAS, STATE is required to enter into an agreement with LOCAL ENTITY to delineate certain responsibilities relative to prosecution of the said PROJECT. NOW, THEREFORE, the parties agree --as follows: ARTICLE I - Contract Administration 1. Projects shall be constructed in accordance with this agreement and as described in the Project Termini and Type of Work of the Program. Supplemental Agreement. 2: Unless otherwise provided in the Program Supplement the LOCAL'ENTITY shall advertise, award and administer the construction contract for the PROJECT. 3. The construction work for PROJECT shall be performed by contract. As a condition of acceptance of the State Share Funds provided for this PROJECT, LOCAL ENTITY will abide by the State/Local Partnership Program policies, procedures, guidelines and any special covenants in the Program 1 8. The Legislature of the State of California and the Governor of the State of California, each within their respective jurisdictions, have prescribed certain employment practices with respect to contract and other work financed with State funds. LOCAL ENTITY shall ensure that work performed under this agreement is done in conformance with the rules and regulations embodying such requirements where they are applicable. 9. After completion of all work under this agreement and after all costs are known, LOCAL ENTITY shall contract for a financial audit of the project costs. The Final Audit, to be accomplished at the LOCAL ENTITY'S expense, may be done on an individual project basis, or may be included in the LOCAL ENTITY's annual Single Audit. If an individual project audit is done, the auditor must prepare a Final Audit Report. If the LOCAL ENTITY chooses the, Single Audit option, a Management Letter will be required for the State Share funding. In either case, the audit will include compliance tests required by the Single Audit Act.and its implementing directive, OMB Circular A-128. The compliance testing should ensure controls are in place to assure that: . (a) Reimbursement claims submitted to the State for the project are supported by payment vouchers -and canceled checks. (b) Charges for the various categories of.eligible costs incurred by the LOCAL ENTITY are fully supported. (c) Ineligible costs. were not. _claimed as reimbursable on the project. (d) Construction Engineering and contingencies db not exceed 10% of contract items. (e) Local match funds were from an approved.source. 10. The Final Project Expenditure Report must be completed within 120 days of project completion and should be in the format described in Volume I; Section 19,, Exhibit 19-1a of the Local Programs Manual. The Final Audit must be completed by December 30th following the fiscal year of project completion. Project completion is defined as when all work identified in the approved State/Local Partnership Application and Program Supplement Agreement has been completed and final costs are known. The report documents (Final Project Expenditure Report and Final Audit Report) will be sent to the appropriate State Department of Transportation District Office. Failure to comply with these reporting. requirements may result in withholding of future 3 CT removal legally obligated to be done by the LOCAL ENTITY. (f) the cost of all hazardous materials and waste clean up not reimbursable by prior owners. (g) the costs which arise out of delays to the contractor because utility facilities have not been removed or relocated, or because rights-of-way have not been made available to the contractor for the orderly prosecution of the work. 3. Should LOCAL ENTITY, in acquiring right-of-way for PROJECT, displace an individual, family, business, farm operation, or nonprofit organization, the LOCAL ENTITY shall provide relocation payments and services as required by California Government Code, Sections 7260-7277. ARTICLE III = Engineering 1. "Preliminary Engineering" costs may not be financed with State Share funds and shall be financed by the LOCAL ENTITY with other sources of funding a7vailable to the LOCAL ENTITY. 2. "Construction Engineering" as used herein includes actual inspection and supervision of construction work, construction staking, laboratory and field testing, preparation and processing of field reports and.records, estimates, final reports, and.allowable expenses of employees engaged in such activities and may be financed with State Share funds. Established overhead for employeesworking`-directly on an approved PROJECT is eligible for cost sharing. The LOCAL ENTITY shall contribute its general administrative and - overhead expense and not bill that cost as part of local contributions. 3. Unless the parties shall otherwise agree in writing, LOCAL ENTITY'S employees or engineering consultant shall be responsible for all Engineering work. When construction engineering is performed by STATE, charges therefore shall include an assessment on direct labor costs i -n accordance with Section 8755.1 of the State Administrative Manual. The portion of such charges not financed at State cost shall be paid from funds of LOCAL ENTITY. ARTICLE IV - Miscellaneous Provisions The cost of maintenance performed by LOCAL ENTITY forces 5 the right -o£ -way must'include the provisions set forth in Volume I, Section 12 -of the LOCAL PROGRAMS MANUAL published by the STATE, unless otherwise approved by the STATE. 2. If any protection, relocation or removal of utilities is required within STATE's right-of-way; such work shall be performed in accordance with STATE policyand procedure. LOCAL ENTITY shall require any utility company performing relocation work in the STATE'S right-of-way to obtain a State Encroachment Permit prior to the performance of said relocation work. Any relocated utilities shall be correctly located and identified on the as -built plans. ARTICLE VI - Condition of Acceptance As a condition of acceptance of the State Share Funds provided for this project, LOCAL ENTITY will abide by the State policies, procedures and guidelines pertaining to the State/Local Partnership Program. IN WITNESS WHEREOF, the parties have executed this agreement by their duly authorized officers. STATE OF CALIFORNIA LOCAL ENTITY Department of Transportation CITY OF SANTA CLARITA C , By By � 41Disrict Director of Transportation Date 5,2- 9 Z J Date ti