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Home My WebLink About1993-11-23 - AGENDA REPORTS - TRANS PARTNERSHIP PGM AGMT (2)AGENDA REPORT CONSENT CALENDAR DATE: November 23, 1993 City Manager Approval Item to be presented by: .,A Anthony J. Nisichl V SUBJECT: FIELD SERVICES FACILITY PROJECT - NO. 92-02 - STATE/LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT DEPARTMENT: Community Development The State/Local Transportation Partnership program Identifies and participates In funding locally -supported projects. The subject project has been previously approved by Caltrans for participation In this program. Caltrans' procedures for the Partnership Program requires the execution of a Local Agency -State Master Agreement. In addition, a Program Supplement must be executed for each approved project. On January 28, 1992, Council approved Master Agreement No. SLTPP-5450. Program Supplement No. 013 provides for reimbursement from the State for the transit -related portion of the .City Yard modifications. Approve Program Supplement No. 013 to the Local Agency -State Master Agreement No. 07.5450, and direct staff to process the supplement through Caltrans. Program Supplement No. 013 to State/Local Transportation Partnership Program Agreement No. 07-5450. FB:hds ooundhIlAdlb Ar �.!. ! 'vl�l. , i�'�ie'_J t Date: October 15, 1993 PROGRAM SUPPLEMENT NO. 013 Location: 07-LA-0-SCTA to Project Number: SB94=5450(050) STATE -LOCAL TRANSPORTATION E.A. Number: 07-928844 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to' all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: TRANSIT.MAINTENANCE FACILITY RENOVATION TYPE OF WORK: TRANSFORM CORP FAC. TO TRANS. FAC. LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASES) OF WORK [X] Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds Matching Funds IFY94 $ 92524 Local OTHER OTHER $ 499935 FY95 $ 01$ 4074111$ 01$ 0 FY96 $ 0 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds areavailable for this encumbrance: Accounting officDate ID'/S S 3 $ 92524.00 Chapters Statutes I Item Program 1BC1 Fund Source I AMOUNT 55 1993 2660-125-042 93-94 20.25.010.100 C 258010 042-T 92524.00 Page 1 of 3 07-LA-0-SCTA SB94-5450(050) SPECIAL COVENANTS OR REMARKS DATE: 10/15/93 It is mutually understood between the parties that this contract may have been written before ascertaining -the availability of legislative.appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $92524 to be encumbered and reimbursed as follows: FY 93-94 $ 92524 FY 94-95 0 FY 95-96 0 Any.increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. In accordance with the'State and Local Transportation Partnership Program Guidelines dated April 1992, Section IV, Project Eligibility, the 101- allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. The Reimbursement Ratio for this Cycle 4 (93/94) Project is 22.43%. 4.'SPECIAL COVENANTS FOR SLTPP.PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will.be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved-State/Local Partnership Program Application and accepts any consequent.increase in LOCAL ENTITY funding requirements. Page 2 of 3 07-LA-0-SCTA S1394-5450(050) SPECIAL COVENANTS OR REMARKS DATE: 10/15/93 B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial- audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. Page 3 of 3 STATE OF CALIFORNIA—BUSINESS AND TRANSPORTATION AGENCY - PETE WILSON, Gom.o, DEPARTMENT OF TRANSPORTATION DISTRICT 7, 120 SO. SPRING ST. " LOS ANGELES, CA 900123606 TDD (213) 620-3550 TELEPHONE (213) 897-3854 TELEFAX (213) 897-1581 October 28, 1993 07-LA-0-SCTA SB94-5450(050) Mr. Anthony J.. Nisich City Engineer City of Santa Clarita 23920 Valencia Boulevard, Suite 300 Valencia; California .91355 Dear Mr. Nisich: CCT 2 9 1993 ENGINEaRiNQ DIVIVON CITY OF SANTA CLARITA Attached are two (2) copies of Supplement No. 013 to Local Agency - State Master Agreement No. 07-5450. This Supplement covers the State - Local Partnership funds in the City of Santa Clarita,.California for the above captioned project. Please execute and return all copies of the Supplemental Agreement, along with a certified copy of the City Council resolution or minutes authorizing execution. Include the date of execution, the City Council resolution number and the resolution date as appropriate -on the first page of the Supplement. Upon return to the District, all copies will be executed by the Chief of Local Streets and Roads Branch and one copy returned to you for your records. Sincerely, SATISH CHANDER, Chief Local Streets and Roads Branch Attachments q_. Date: October 15, 1993 PROGRAM SUPPLEMENT NO. 013 Location: 07-LA-0-SCTA to Project Number: SB94-5450(050) STATE -LOCAL TRANSPORTATION E.A. Number: 07-928844 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local. Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: TRANSIT MAINTENANCE FACILITY RENOVATION TYPE OF WORK: TRANSFORM CORP FAC. TO TRANS. FAC. LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASES) OF WORK [XJ Construction/Construction Engineering/Contingencies Estimated Cost State Share Funds Matching Funds JFY94. $ 92524 Local OTHER OTHER $ 499935 FY95 $ 0 $ 407411 $ 0 $ 0 FY96 $ 0 CITY OF SANTA CLARITA STATE OF CALIFORNIA Department of Transportation By By CHIEF, LOCAL STREETS AND ROADS BRANCH Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance! Accounting Offic Date �!/S -7� 3 $ 92524.00 Chapterl statutes I Item ( Year I Program 19C1 Fund Source. 1 AMOUNT SS 1993 2660-125.042 93-94 20.25.010.100 C 258010 042-T 92524.00 Page 1 of 3 07-LA-0-SCTA SB94-5450(050) ri DATE: 10/15/93 SPECIAL COVENANTS OR REMARKS It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not -exceed $92524 to be encumbered and reimbursed as follows: FY 93-94 $ 92524 FY 94-95 0 FY 95-96 0 Any -increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. In accordance with the State and Local Transportation Partnership Program Guidelines dated April 1992, Section IV, Project Eligibility, the loo allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state/agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. The Reimbursement Ratio for this Cycle 4 (93/94) Project is 22.43°1. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL. ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. Page 2 of 3 07-LA-0-SCTA SB94-5450(050) SPECIAL COVENANTS OR REMARKS DATE: 10/15/93 B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as,a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of. Sections 9 and l0 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. Page 3 of 3