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HomeMy WebLinkAbout1993-01-12 - AGENDAS - REGULAR (2)CITY OF BANTA CLARITA PUBLIC FINANCING AUTHORITY CITY Comm CBAMBEBS 23920 Valencia Blvd. let Floor Santa Clarita, CA. 91355 6:30 P.M. January 12, 1993 No New Business CITY OF SANTA CI ARRA REDEVELOPMENT AGENCY CITY COUNCIL CHAMBERS 23920 Valencia Blvd., 1st Floor Santa Clarita, Ca. 91355 6:30 P.M. January 12, 1993 No New Business E • n CITY OF SANTA CLARITA CITY COUNCIL AGENDA g�WT� 9 1b DEGfnB January 12, 1993 AGENDA COUNCIL ACTION 6:30 P.M. CALL TO ORDER 7:15 P.M. 7:20 P.M. 7:30 P.M. [] YOUTH IN GOVERNMENT 1) Route 126 Highway 2) Affordable Recreation, for Teens RECONVENE TO REGULAR CITY COUNCIL MEETING CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting each person should prepare a three (3) minute presentation. Public Participation speaker's slips - must be submitted to the City Clerk before 7:20 p.m. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submitit to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak,.at which :time the red light on the Council dias will appear. -------------------------------------------------------- Executive Meeting This time has been set aside for.Councilmembers to review the agenda and obtain any further information that may be needed. No action will be taken prior to 7:30 p.m. This session is open to the public. -------------------------------------------------------- Public Participation (7:20 p.m.) This time has been set aside` for the public to address the City Council on any item on the agenda except for the public hearings. The public may also address the Council on items not on the agenda but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to 7:20 p.m. and prepare a three minute presentation. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. r INVOCATION - Boyer FLAG SALUTE ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES (November 24 & December 8, 1992) PROCLAMATIONS Youth in Government Silver Circle Recycling Awards 3 -minute Video -1- City Council Agenda PUBLIC HEARING COUNCIL ACTION 1. AMENDMENT OF TITLE NOS. 18,19,30, AND 21 REGARDING THE BUILDING, ELECTRICAL, PLUMBING, AND [] Open Hearing MECHANICAL CODES - ORDINANCE. NO. 92-19 - To keep [] Staff the .Uniform Codes (Building Code, Electrical [] City Clerk Code, Plumbing Code and Mechanical Code) current []-Speakers,.;K,;.;: with the latest technologies, the publishers of [] Staff these codes issue an updated edition every three ACTION: i. Council appoint'a:second'Director: aInd an -• , years. In an effort to keep. construction [] Speakers consistent throughout the State, the State mandates that local jurisdictions adopt the most [] Motion recent editions of these codes in a reasonable time period following, their publication. The [] Discussion proposed ordinance will update the City's Codes -------------------------------------------------------- 3A. SCAG SUBAREA FORMATION FOR THE PROPOSED UPDATE OF to the most recent 1991 editions of these Uniform. (] Vote Codes and amends certain technical sections to reflect local climate,' topographic. and geologic September 22nd meeting, Council directed staff to .conditions. RECOMMENDED .:ACTION: Accept public testimony,,. waive `further :,,reading . .,and adopt Ordinance.No. 92-19. UNFINISHED BUSINESS 2. MAYOR ROTATION PROCEDURE - COMMITTEE REPORT - The Council appointed an ad-hoc committee at their [] Staff regular meeting of November 24, 1992. The committee has completed their review and is ready [] Speakers to report recommendations to the Council. RECOMMENDED ACTION: Council to review, discuss, [] Motion consider the proposed revisions to the Mayor's Rotation Policy. [] Discussion [] Vote -------------------------------------------------------- 3. COUNCIL SANITATION DISTRICTS AND COUNCIL COMMITTEE LIST - City Council, at the December 8, [] Staff 1992 meeting, took action to continue the appointment of committees to their regular []-Speakers,.;K,;.;: ,,meeting• of', January °+12,,:,.:1993.•<::+RECOMMENDED;.. ACTION: i. Council appoint'a:second'Director: aInd an -• , [ ] Motion .: , .-alternate : Director--': to :• the County . Sanitation District and update the City Council Committee [] Discussion list. [] Vote -------------------------------------------------------- 3A. SCAG SUBAREA FORMATION FOR THE PROPOSED UPDATE OF THE REGIONAL COMPREHENSIVE PLAN - At the September 22nd meeting, Council directed staff to [] Staff research the above matter, explore additional options, and return to Council in January, 1993. [] Speakers Staff sent a letter to the city managers in the —surrounding cities soliciting information [] Motion regarding subarea formation. RECOMMENDED ACTION: Receive staff presentation and direct [] Discussion staff to prepare a resolution• setting forth Council's desires to participate in the Ventura fl Vote subarea for submittal to the Ventura Council of Governments. -2- City Council Agenda COUNCIL ACTION [] Motion [] Vote CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda.. -------- ----------------------------------------------- 4. AUTHORIZATION TO BID THE REPLASTERING.OF VALENCIA MEADOWS POOL - Staff has completed the construction plans and specifications for the replaster of the pool at Valencia Meadows Park. This much needed improvement is part of the City's ongoing facilities maintenance program and will consist of replastering the entire pool shell with minor structural repairs. RECOMMENDED ACTION: Council approve the plans and specifications, and authorize staff to advertise for bids on the ,replaster ,of..Valencia.Meadows ,'Pool. -3- -------------------------------------------------------- 5. :: PARKING :STRUCTURE DESIGN - PROJECT 94-007 - [] Motion - ENGINEERING SERVICES - The purpose of this project is to design and build a parking [] Vote structure in the existing parking lot adjacent to City Hall. A panel consisting of Council and staff interviewed five firms. Proposals will be received for design/build from the five firms in the first part of February, 1993. Several consultants have requested additional time to prepare their proposals. RECOMMENDED ACTION: Continue this agenda item until February 23, 1993. -----------------7--------- w ------------------------ 6. WHITES CANYON ROAD TRAFFIC 'SIGNAL UPGRADES - [] Motion PROJECT NO. 91-12 - PROJECT ACCEPTANCE — The subject project provided minor street [] Vote improvements on Whites Canyon Road from Soledad Canyon Road to Nadal Street and upgraded, traffic signals..., RECOMMENDED ••:+ ACTION: ;y.fAccept the:,.work , performed•by., Paul ',Gardner aCorp.*,,�direct the: City Clerk -to file .the Notice; of . Completion, and direct staff torelease retention 35 days after Notice is recorded. -3- City Council Agenda COUNCIL ACTION [] Motion [] Vote �Cl �Mation ', : •e [] Vote 7. FIELD SERVICES FACILITY (PROJECT 92-02) - CONTRACT AWARD - Four bids were received by the City Clerk on January 5th. None of the four bids fully complied with proposal requirements; however, the irregularities in the two lowest bid proposals (Intertex and Gorham, Co.) were l considered by staff to be minor in nature and are permitted by the contract documents to be waived. Staff received a letter from Intertex on January 6th stating that a mistake was made in' the preparation of their bid and requesting they be allowed to either withdraw their bid without forfeiting their bid security or revise their bid to $1,558,082.74. RECOMMENDED ACTION: Award the contract to Intertex, the low bidder, at their base bid price of $1,430,371.04; if Intertex declines then award to the Gorham Co. at their base bid of $1,650,768.00; authorize the City Engineer, ,with advice. and consent of the City Attorney,:-to.determine- 'if ;Intertex has submitted sufficient:,evidence to. warrant .vaiving.iforfeiture of their bid security; the above to be implemented provided final bid evaluations currently being performed by staff are acceptable; do not exercise Option 1 (deletion of striping' and marking) at this time; exercise -option 2 (reconstruction of parking lot)- and authorize additional funds to perform this work; authorize a budget transfernot to exceed $300,000 from FY91-92 overlay project (Account 25-95009-227) to cover the cost of bid option 2 and to cover the cost of awarding to the second lowest bidder should that become necessary. -------------------------------------------------------- 8. REDESIGNATION OF.THE ROUTE 126 BRIDGE AND MAJOR THOROUGHFARE (B & T) CONSTRUCTION FEE DISTRICT AND THE RENAMING OF THE ROUTE 126 EXPRESSWAY TO EASTSIDE B & T DISTRICT - RESOLUTION NO. 93-4 - At:. the -Council..meeting.;ofa, November:. 24th, ystaff_ r. was a-directedito.' rename .'the, Route.'126'B&T District to iEastside B&T District and designate the proposed Route 126Expressway as an unnamed east -west roadway in all three B&T Districts. RECOMMENDED ACTION: Adopt the resolution and direct the City Clerk to record the adopted resolution with the County Recorder. -4- City Council Agenda COUNCIL ACTION 9. RAIL STATION BIKE LOCKER GRANT MOU - On July 14, 1992, the City Council approved Resolution 92-158 and directed staff to pursue potential Proposition C/Intermodal Surface Transportation Efficiency Act (ISTEA) transit/transportation improvement grant funding. In September, 1992, the Los Angeles County Transportation Commission [] Motion (LACTC) awarded $3.5 million in transit/transportation .improvement funding for [] Vote the City. In accordance with procedures developed for recipients, the City will need to execute. a separate HOU with LACTC for each project awarded. RECOMMENDED ACTION: Authorize the City Manager to execute and enter into an HOU with the LACTC for the Santa Clarita Rail Station Bike Lockers in the amount of $15,000; receive Prop C Revenue in the amount of $15,000 to Account 17-3579; and direct staff to appropriate $15,000 from Account 17-3579. and $5,000 from Special Fund':20-22249 .to, Public'.Works';Expenditure. Fund 25-96081-227 in - order to .facilitate the purchase and installation of bicycle lockers. -------------------------------------------------------- 10. RECORDS MANAGEMENT AGREEMENT - At the present time, the City does not have a formal type of [] Motion records management -program and we have-not purged our files for the five years of the City's [] Vote existence. The need for a records and information management' is based on government . regulations requiring record keeping and reporting; increasing costs for filing supplies, equipment, floor space and labor; _misfiled or lost information; integration of information technologies. Six firms sent in Requests for Proposals of which three qualified and were interviewed. RECOMMENDED ACTION: Upon approval of the City Attorney, authorize the City Manager to enter into an agreement with Kattlove & r.r ,r W,: Associates, :Inc. in the amount- of, $50,000... _.:. City Council Agenda COUNCIL ACTION 11. MEMO OF UNDERSTANDING FOR PROPOSITION CGRANT FUNDS ADMINISTERED BY LOS ANGELES COUNTY TRANSPORTATION COMMISSION - Proposition C, The Los Angeles County 1/2 cent" sales tax . for transit, was approved by the voters in November. [i Motion 1990. Collection of the tax began .in April 1991. The proceeds of the 1/2 cent sales tax are [] Vote to be used to improve transit service and operations, reduce traffic congestion, improve air quality, efficiently. operate and improve the condition of the streets and freeways utilized by public transit, and reduce foreign fuel dependence. RECOMMENDED ACTION: Approve the MOU for the Proposition C Funds and authorize the Director of Parks, Recreation and Community Services to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments,' payment requests and so on, which may be necessary for .-the+,receipt;of..thelProposition.C.Grant 'Funds. -------------------------------------------------------- 12. .. MEMORANDUM OF .UNDERSTANDING FOR PROPOSITION C DISCRETIONARY' FUNDS - The Los Angeles County Transportation Commission at its July 22, 1992 meeting approved a one-time appropriation of Proposition C Discretionary funds to the Southern [] Motion California Rapid Transit District and other eligible municipal operators to assist -in [] Vote mitigating the recession revenue shortfalls they were experiencing in order to. eliminate any need for significant service reductions or fare increases for Fiscal Year 1993. The "City has received a one-time grant from Prop C discretionary funds in the amount of $201,117. " RECOMMENDED ACTION: Council accept the one-time grant of $201,227 in Proposition C Discretionary funds and authorize the City Manager to 'execute the MOU. ------------------------------------------------------ `F. 13:" -':'`MEDIAN �: LEFT -TURN ':. POCKETS" s EXTENSION ON":'=BOUQUET y CANYON - ROAD: AT ALAMOGORDO.ROAD, '"CENTURION WAY AND [] Motion HASKELL CANYON ROAD - PROJECT NO. 96-073 - ADVERTISE FOR BIDS - This project consists of [] Vote extending left -turn pockets on Bouquet Canyon Road to increase left turn capacity onto Alamogordo Road, Centurion Vay and Haskell Canyon Road. RECOMMENDED ACTION: Approve plans and specifications for the project, and authorize the advertising for bids. S:L! City Council Agenda COUNCIL ACTION 14. COMMUNITY REINVESTMENT ACT - At the City Council meeting in October, Councilmember Klajic directed staff to bring an, agenda item back regarding financial institutions having a continuing and affirmative obligation to help meet the credit [J Motion needs of -the local communities in which they are chartered. This Act was passed by Congress in [J Vote 1977 to address disparate lending patterns across the nation. The City has contacted all local financial institutions and requested they provide copies of their CRA compliance report. RECOMMENDED ACTION: Receive and. file report making the citizens of Santa Clarita aware of the Community Reinvestment Act and also, to make' citizens aware that the written CRA plan is available for review at, their financial institution or through the City of Santa Clarita Finance Department. Motion.. -------------------------------------------------------- '15.:... ;RESOLUTION r,NO. :93-5 -- ;Demand ::Registers - RECOMMENDED ACTION: Adopt -Resolution No. 93-5. [] Vote (J Staff [] Speakers [] Motion [] Discussion (] Vote NEW BUSINESS 16. CITYWIDE *SUGGESTED ROUTE TO SCHOOL" STUDY - RESOLUTION NO. 93-1 - The City,, in cooperation with the four (4) school districts in the City, has prepared a Route to School program that includes every public school in the City serving grades Kindergarten through eighth. The program included Route to School maps for each school. These maps are intended to communicate and guide parents (and guardians) as to the "suggested" route to school. The staff report outlines the purpose and intended use of the program and maps. RECOMMENDED ACTION: Adopt the resolution in support of the use of the Route to School Program; 'direct staff to work with school or school districts for full implementation of the IT! study; v. direct +',staff Jto�ltransfer.:f $5,000 .from -a,., rpreviously'., outstanding -,,grant to.rbe ;used :,,for.: implementing.the,recommendations of.this study- -7- City Council Agenda COUNCIL ACTION [] Staff [] Speakers [] Motion [] Discussion [] Vote [] Staff [] Speakers [] Motion [] Discussion [] Vote 17. TRAFFIC SIGNAL INSTALLATION. AT THE INTERSECTION OF ORCHARD VILLAGE ROAD/DALBEY I DRIVE - After the start of the school season in September, 1992, the Traffic Engineering Section received several requests from the area residents and the school district for consideration of traffic signals or other measures to enhance thei pedestrian safety at the intersection of Orchard Village Rd. and Dalbey Drive. Staff has completed a detailed traffic study to address the concern. RECOMMENDED ACTION: Install a traffic signal at the subject intersection and direct staff. to proceed' with the design; direct staff to work with the owner of the property on the west side of Orchard Village to close the pedestrian easement between Orchard Village and Avenida Rotella and to remove the existing yellow crosswalk and its associated signs/striping until the signal is operational; appropriate $12,000 ;for :,the ,,design of :.the +:traffic '.signal from the :General Fund Contingency Fund which will be. reimbursed with mid -year adjustments; the remaining funds ($118,000) to be appropriated at the time of advertising of the project. -------------------------------------------------------- 18. INDEPENDENT AUDITORS REPORT ON CITY'S FINANCIAL STATEMENTS AND RELATED MANAGEMENT LETTER ON INTERNAL CONTROLS FOR FYE'6/30/92 - Diehl, Evans & Company has completed its audit of the City's Comprehensive Annual Financial Report for fiscal year ended June 30, 1992. An unqualified opinion was issued by the auditors which represents the best level of opinion an organization can receive on its audited financial statements. As part of the audit engagement; the auditors prepared a management letter commenting on the City's internal control structure and its ,operations with recommendations for areas of improvement. .:This %letter ->.incorporates �the City: s ..response,. to- :,"the o.,.,"the '.auditors' ,,suggestions. Ni RECOMMENDED'PACTION:(; .� -. :Receive..oral presentation .from . Diehl, ':.Evans & Company covering City's .'financial audit and internal control structure and its operation and receive Comprehensive Annual Financial Report and Management Letter for FYE 6/30/92. SE City Council Agenda COUNCIL ACTION 19. CANYON BREEZE VILLAGE MOBILE HOME PARR - The City Clerk has received a -.petition from Mr. Robert Eastman requesting to be heard by Council to discuss safety issues on the 'Soledad Canyon [] Staff street widening project. The petition is signed by 143 residents of the park and indicates [] Speakers several areas of concern, including unsafe conditions at the construction site due to lack [] Motion of temporary and permanent facilities at the intersection of Soledad Canyon Rd. and 'Sand [] Discussion Canyon Rd. RECOMMENDED ACTION: Staff recommends that the residents be heard and that Council [] Vote authorize funding and direct staff to proceed with recommendation 12 to install a sidewalks between the ditch and the existing fence -cost not to exceed $5,000. -------------------- ----------------------------------- 20. STATE CONSTITUTIONAL CONVENTION . At the conclusion of the 1992 League, .of California ;Cities .Annual..,Conference, ,member• cities were urged .to contract the League .with their thoughts [] Staff ' concerning the. approach -the League should pursue with respect to protecting local jurisdictions [] Speakers from further state mandates, increased fees and funding reductions. The City. of Ukiah believes [] Motion these issues may be a catalyst for the calling .of a State constitutional convention. RECOMMENDED [] Discussion ACTION: Support' the calling of a State constitutional convention and transmit statements [] Vote of support to the League of California Cities, City of Ukiah, Governor Wilson and the Santa Clarita legislative delegation. -------------------------------------------------------- 21. ELSMERE CANYON BILLBOARDS - At the December 8th Council meeting, staff was directed to review the [] Staff feasibility of erecting a billboard emphasizing the City's opposition to the proposed Elsmere [] Speakers Canyon landfill. Staff has investigated the cost •i.a.of`:displaying ads .in,: opposition:,. to the. proposed Motion ;landfill. on7;existing '.billboards i'within .sCitq limits...' RECOMMENDED 'ACTION:, .:Direct .staff to [] Discussion design artwork and construct billboards in opposition to the proposed landfill in the public [] Vote right-of-way facing the 14 & I-5 freeways and to indicate endorsement by local environmental . groups. City Council Agenda COUNCIL ACTION [] Staff [] Speakers [] Motion [] Discussion [] Vote [] Staff [] Speakers [] Motion [] Discussion [j Vote GMD:CNCLAGN:9 22. ELSMERE.CANYON PUBLIC RELATIONS - To prevent the siting of a landfill at Elsmere Canyon and to preserve it as a pristine natural environment for future generations, the Elsmere Committee was formulated. The committee meets regularly on a monthly basis and has developed a comprehensive plan to prevent the landfill. The committee has assisted staff with the production of Elsmere pamphlet, public television paid commercials, fundraising, etc., A public relations firm was invited to identify an approach to create public opposition for the proposed landfill. The committee suggested the City consider hiring. a public relations firm to assist in the implementation of •the Media - and Governmental Campaign. RECOMMENDED ACTION: Alternative 1: Direct the City Manager to match funds' raised by the strategy group and subsequently direct staff to prepare a scope of.work, and. proposal to hire a public relations, campaign consultant; Alternative 2: Direct..staff to prepare a scope ofwork and a .RFP- to hire a public relations campaign firm and authorize the City 'Manager to select a firm and award a contract not to exceed $100,000. -------------------------------------------------------- 23. REMOVAL OF GRAFFITI - ORDINANCE N0: 93-1 - To facilitate the City's Graffiti Abatement Program, staff proposes that Ordinance No. 93-1, an ordinance relating to the removal of graffiti, be added to Chapter 11 of the Municipal Code, at Section 11.68.050, to ensure that any graffiti placed within the City will be removed in a timely manner. The Ordinance proposes that private property owners shall remove. graffiti from the property within 20 calendar days after written notification by the City. RECOMMENDED ACTION: Waive further reading and pass Ordinance No. 92-3 to second reading. COMMITTEE REPORTS (Council) STAFF COMMENTS r COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT 1951E