HomeMy WebLinkAbout1993-09-14 - RESOLUTIONS - RECORDS RETENTION SCHEDULE (2)RESOLUTION NO. 93-119
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA TO AUTHORIZING
THE IMPLEMENTATION OF A RECORDS RETENTION SCHEDULE
WHEREAS, the keeping of numerous records Is not necessary after a certain period of
time for the effective and efficient operation of the government of the City of Santa Clarita, and;
WHEREAS, Section 34090, at seq., of the Government Code of the State of California
provides the parameters whereby any City record which has served Its purpose and is no
longer required may be destroyed, and;
WHEREAS, the records retention schedule establishes orderly procedures for retaining
City records In active flies and In Inactive files, and for disposing of records when they are no
longer needed to administrative, fiscal, historical, or legal purposes, and;
WHEREAS, these procedures will promote the efficient and cost-effective conduct of the
City's business by reducing the number of records In the active file areas, eliminating
unnecessary retention of duplicate or obsolete documents, and providing for timely transfer of
Inactive records, and;
WHEREAS, the program will enable the City to function efficiently with a minimum of file
equipment, will facilitate the retrieval of records, and will establish a tradition of good records
management for the City, and;
WHEREAS, a records retention manual has been developed to explain the procedures
for the implementation of the records retention schedule;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Clarlte as
follows:
Section 1. The attached Records Retention Schedule listed as Exhibit A Is hereby
approved. Further, the future disposition of the types of records generated or recalved by the
City of Santa Clarha, as listed In Exhibit A, is hereby authorized for disposition as outlined In
accordance with Section 34090 at seq. of the Government Code of the State of California, upon
the consent In writing of the City Records Management Coordinator (City Clerk) and City
Attorney, without further action of the City Council.
Section 2. The destruction of any records as provided for herein shall be according to
accepted records management procedures.
Section 3. This resolution Is effective Immediately upon its passage and adoption.
Section 4. The City Clerk shall certify to the passage and adoption of this resolution and
shall cause the action of the City Council In adopting the some to be entered in the official
minutes of said City Council.
1993. PASSED, APPROVED, AND ADOPTED this 14th day of _ September
Mayor
ATTE T:
y Clerk
APPROVED AS TO FORM:
dity Attorney
I, Donna M. Grindey, City Clerk, hereby certify that the foregoing resolution was duty
adopted by the City Council of the City of Santa Clarlta at a regular meeting thereof, held on the
14th day of September . 1993, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Boyer, Darcy, Pederson, Heidt
None
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