HomeMy WebLinkAbout1994-04-26 - AGENDA REPORTS - AGMT BTN SC LACO MTA SERVICES (2)AGENDA REPORT
City Manager Apprc
Item to be presented
CONSENT CALENDAR
DATE: April 26, 1994
SUBJECT: AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND
THE LOS ANGELES COUNTY METROPOLITAN
TRANSPORTATION AUTHORITY FOR SUPPORT SERVICES
DEPARTMENT: Public Works
BACKGROUND
The City currently has an agreement with MTA "for support services for Fiscal Year 1995
consisting of provision and acceptance of interagency transfers, schedule and brochure
printing and distribution, bus stop sign manufacture, installation and maintenance, and
provision of route and schedule information to the public. 'However, upon receipt of the
signed agreement MTA discovered that an agreement for Fiscal Year 1994 was not on file.
In order to provide the best service possible to commuter passengers, it is necessary to
continue this agreement.
Due to the physical distance between the City and downtown Los Angeles, Century City, and
the San Fernando Valley, staff has determined that it is more economical for MTA to
perform bus stop sign manufacture, installation and maintenance, as well as provide route
and schedule information distribution that would otherwise require travel by City employees.
The period covered by the agreement will be from July 1, 1993 to June 30, 1994, Future
agreements will be negotiated on an annual basis corresponding to the City's fiscal year.
The City's maximum obligation under this agreement is $2,706.00.
Approve the attached agreement pending City Attorney concurrence and authorize the City
Manager to sign..
ATTACHMENT
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Ageela Item:
CITY OF SANTA CLARITA
SANTA CLARITA TRANSIT COMMUTER SERVICE
SUPPORT SERVICES AND INTERAGENCY TRANSFER AGREEMENT
This Agreement is between the City of Santa Clarita (CITY) and the Los Angeles
County Metropolitan Transportation Authority (MTA).
RECITALS
WHEREAS, commuter bus service has been operating from the Santa Clarita
Valley to Downtown Los Angeles since April 7, 1980; and
WHEREAS, CITY has responsibility for operation of commuter service effective
January 2, 1992; and
WHEREAS, CITY and MTA agree that coordination of their respective services
provide greater convenience and mobility for public transportation users in Los Angeles
County; and
WHEREAS, CITY and MTA desire to continue to provide for support services and
interagency transfers during FY 1994.
IT IS THEREFORE, AGREED:
I. TERM
A. This agreement is effective from July 1; 1993 through June 30, 1994.
II. SERVICES TO BE PERFORMED
A. Customer Information
(1) MTA shall provide to the public, current route and schedule
information for CITY commuter services at no cost to CITY.
(2) CITY shall inform MTA in writing within ten working days of any
permanent modification or change to the routes or schedules.
B. Bus Stops
(1)
MTA shall maintain CITY commuter bus stops in downtown Los
Y;
Angeles and the San Fernando Valley, replacing damaged posts, signs,
decals, repainting red curbs and moving bus stops, as necessary, and
shall bill CITY for maintenance on a prorata basis.
(2)
Production and installation of signs or decals resulting from
modifications to CITY commuter services shall be billed to CITY as
new signs or decals. MTA shall produce and install CITY's new bus
stop signs and decals at CITY bud stop locations at rates set forth in
Attachment "A." CITY shall supply the artwork for manufacture of all
signs and decals.
C. Timetables
(1)
MTA shall print timetables for CITY commuter services as requested
by CITY,
(2)
MTA shall distribute CITY timetables to existing information centers
located in the Los Angeles area.
(3) MTA shall bill CITY for the production and distribution of timetables
at the rates specified in Attachment "B."
D. Detours
(1) Upon request by CITY, MTA shall develop and post temporary route
detours for CITY commuter services.
(2) MTA shall bill CITY for the actual costs associated with the
development and posting of route detours for CITY commuter services.
III. PAYMENT
A. MTA shall maintain records of the cost of providing the services fisted in
Section II. CTTY shall reimburse MTA for the cost of providing the services
upon receipt of monthly billings. CITY's maximum obligation for
performance of services described in Paragraph II is $2,706 for Fiscal Year
1994 as specified in Attachment C.
B. MTA shall not be required to provide any service which would cause the
maximum obligation to be exceeded.
C. If, at any time during the term of this Agreement or at any time after the
termination of this Agreement, authorized representatives of CITY conduct an
!r audit of MTA regarding the services provided to CITY and if such audit finds
that CITY's dollar liability for such services is less than payments made by
CITY to MTA then MTA agrees that the difference shall be either:
(1) repaid forthwith by MTA to CITY by cash payment, or (2) at Director of
Public Works' option, credited against any future payment hereunder to MTA.
If such audit finds that CITY's dollar liability for services provided hereunder
is more than payment made by CITY to MTA then the difference shall be paid
to MTA by CITY by cash payment, provided that in no event shall CITY's
maximum obligation for this Agreement, as set forth herein, be exceeded.
IV. INTERAGENCY TRANSFER
A. CITY and MTA shall supply passengers on their respective transit services,
who desire to transfer to the other party's services, with an Interagency
Transfer.
B. MTA shall supply Interagency Transfers to CITY Department of Public Works
for its operations free of charge.
C. MTA shall accept a valid Interagency Transfer as having a value equal to
CITY's base fare toward the applicable MTA fare. CITY shall accept valid
MTA transfers as having a value equal to MTA's base fare toward the
applicable CITY fare.
D, CITY and MTA shall collect from the public the appropriate amount for each
Interagency Transfer issued by them and each party shall: retain all farebox
revenue it receives, including transfer charges.
E. CITY and MTA shall cooperate in the dissemination of information to the
public regarding the Interagency Transfer and the services offered by the other
party.
F. CITY and MTA shall notify each other in writing within ten days of
implementation of changes in its operations and services which may affect
party's operations and services.
V. INDEMNIFICATION
A. MTA shall indemnify, defend and hold harmless CITY, its elected and
appointed officers, agents and employees, from and against any and all
liability, expense, including defense costs and legal fees, and claims for
damages of any personal injury including death, or property damage arising
from or in any way connected with MTA's service to be performed pursuant
to this Agreement.
B. CITY shall indemnify, defend and hold harmless MTA, its elected and
J appointed officers, agents and employees, from and against any and all
liability, liability, expense, including defense costs and legal fees, and claims for
damages of any personal injury including death, or property damage arising
from or in any way connected with CITY's service to be performed pursuant
to this Agreement.
VI. TERNIINATION
CITY may terminate this Agreement at any time during its term upon thirty days
prior written notice to MTA without liability of any sort. MTA may terminate this
Agreement at any time during its term upon thirty days prior written notice to CITY
without liability of any sort.
VII. INSPECTION OF RECORDS
Records of MTA pertaining to the provisions of services under this Agreement shall
be available for inspection by CITY during regular business hours.
VIII. NON-DISCRIMINATION
No person shall on the grounds of race, color, religion, national origin, ancestry, age,
sex, physical or mental disability, be excluded from participation in, or be subjected
to discrimination under, this program.
IX. COORDINATION
MIA's contract coordinator shall be the MTA's Planning Department Director and
the CITY's contract coordinator shall be the CITY's Director of Public Works.
IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be
executed by their respective duly authorized officers.
i
CITY OF SANTA CLARITA
By:
CITY MANAGER
Date:
ATTEST:
By:
CITY CLERK
APPROVED AS TO FORM:
By:
CITY ATTORNEY
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Date:
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LOS ANGELES COUNTY
METROPOLITAN
TRANSPORTATION
AUTHORITY
GENERAL MANAGER
DISTRICT SECRETARY
GENERAL COUNSEL
ATTACEM ENT A
SANTA CLARITA TRANSIT
COMMUTER SERVICES
Schedule of Cost for Productions and Installation of
Bus Stops Signs and Decals
Production
Single sign
Double sign
Decal
Signs and Decals
/ New installation of post, sign, decal and labor
0
Unit Cost
$ 16.10
19.50
2.87
Installation
$ 26.30
200.00 per stop
ATTAM ENI' B
SANTA CLARITA TRANSIT -
COMMUTER SERVICE
Schedule of Timetable Production and Distribution Rates
Quantity
Timetable Size (000)
Cost View*
Cost Rerun**
7 x 11 -- 4 panels 20
S 741.75
$ 684.51
30
875.52
741.88
40
1,038.57
981,34
50
1,232.41
1,175.17
60
1,366,09
1,308.85
7 x 16 1/2 -- 6 panels 20
$ 787.12
$ 736.56
30
936.03
918.50
401,181.08
1,130.51
50
1,323.65
1,273.08
60
1,526.91
1,476.34
7 x 22 -- 8 panels 20
$ 955.62
$ 905.05
30
1,266.35
1,227.08
40
1,607.23
1,474.08
50
1,843.25
1,792.69
60
2,138.91
2,075.23
Prices reflect all materials and labor,
including printing, folding, banding and boxing. Prices
are subject to change based on the cost of paper.
*Camera-ready artwork to be supplied by CITY. New timetables
cost includes typesetting
and layout, negatives and plates.
**Rerun timetables are based on printing with no copy charges. A one-time cost of $100.00
per line is incurred for preparation of negatives and plates.
Distribution
$280 per year for all locations
ATTACHMENT C
SANTA CLARITA TRANSIT
COMMUTER SERVICES
Summary of Estimated Costs by Support Service Category
Service Description Estimated Cost
Timetable Production and .Distribution
• Production $1,180
(based on 40K)
• Distribution 300
Stops and Zones
• Installation and Maintenance $1.000
Subtotal 2,480
Contingency at 10 % 248
TOTAL $ 2,728