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Home My WebLink About1994-04-26 - AGENDA REPORTS - AGMT LA AUDITOR CONTROLLER (2)AGENDA REPORT CONSENT CALENDAR City Manager Approval Item to be presented4by: Anthony J. Nisich4A DATE: April 26, 1994 SUBJECT: AGREEMENT WITH THE LOS ANGELES AUDITOR -CONTROLLER FOR BILLING OF DIRECT ASSESSMENTS DEPARTMENT: Community Development BACKGROUND There are seven special assessment districts within the City. These districts were established to provide for services and continual maintenance of landscaping or facilities. The districts are: Santa Clarita Nuisance Abatement District Drainage Benefit Assessment District #3 Drainage Benefit Assessment District #6 Drainage Benefit Assessment District #18 Golden Valley Road Assessment District #92-2 Soledad Canyon Road Financing District #92-4 Santa Clarita Landscape District #1 The funds to provide these services are collected by the Auditor -Controller through direct assessments on the Secured Tax Roll. The funds are then disbursed to the City for administration of the district. The agreement establishes the Auditor -Controller billing service charges, plus a 6.5% insurance/liability surcharge, which is charged to all contract cities in the event of liability claims. All agencies, including the County, who use the Tax Assessors billing services, are required to pay the same surcharge. At this time, the City has approximately 450 parcels in its special districts where these billing services will be utilized. This translates into a total approximated cost of $72.00, which will be automatically deducted by the Auditor -Controller from the direct assessment amount collected prior to disbursement of funds to the City. Based on the number of billings and the amount of staff time that would be required to perform this function, staff feels that continuing the services of the Auditor -Controller direct billing is the most cost-effective method of billing the special district assessments. RECOMMENDATION Approve the agreement, and authorize the City Manager to execute the agreement. ATTACHMENT Agreement for Billing of Direct Assessments NEO:hds ri.Item: councincnryaudi.ned APPROVED Age AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS This agreement Is made and entered Into between Los Angeles County Auditor -Controller and the City of Santa Clarita to provide the service of placement of direct assessments on the Secured Tax Roll and distribution of collections to the City of Santa Clarita. I. PROPERTY TAX SERVICES Los Angeles County will place direct assessments on the Secured Tax Roll and distribute collections to, the City of Santa Clarita at the same time and In the same manner as Los Angeles County property taxes are collected and distributed. The City of Santa Clarlta will adhere to the policies and procedures established by the Los Angeles County Auditor -Controller as outlined In the Direct Assessment Submission Procedures Manual. Requests for the levy of direct assessments shall be accompanied by a resolution stating the agency has compiled with all laws pertaining to the levy of the particular assessment and indicating the purpose of the direct assessment. Fee for Billing Services For billing of direct assessments, the Los Angeles County Auditor -Controller shall collect the following charges: Automated (tape) Input - $0.15 per assessment per parcel Manual Input - $1.40 per assessment per parcel An Insurance/Uabiiity Surcharge of 6.5%, per assessment per parcel will be collected for contract cities. For correction of direct assessments requested by the City of Santa Clarita after extension of the tax roll, the Los Angeles County Auditor -Controller will collect $20.00 per correction.' The Los Angeles County Auditor -Controller will charge an additional fee for extended services provided to the City of Santa Clarita that are not outlined in the Auditor -Controller Direct Assessment Submission Procedures Manual. II. COLLECTION OF AUDITOR -CONTROLLER FEES Direct Assessment billing charges are collected once a year on the January 10% advance distribution. Any additional charges are deducted on the next available distribution of monies. III. ACCOUNTING SERVICES The Los Angeles County Auditor -Controller has available a report of direct assessments levied for the tax year by parcel and will provide the City of Santa Clarlta this report upon request. Accountln Services be and 4WIII b id d g y s w e cons ere extended services and will be subject to additional charges and fees. K DIRECT ASSESSMENT AGREEMENT .-! Page 2 IV. MODIFICATION OF COLLECTION FEES AND CHARGES The Los Angeles County Auditor -Controller reserves the right to Increase or decrease any charges herein provided, In proportion to any changes in costs Incurred by the Auditor -Controller in providing the services described herein, provided that written notice of any Increase or decrease In charges is given to the City of Santa Clarita. V. TERMS OF AGREEMENT All existing agreements between Los Angeles County Auditor -Controller and the City of Santa Ctarita pertaining to the collection of direct assessments shall be terminated upon the execution of this agreement. This agreement shall continue from year to year and shall be subject to cancellation by either party by giving a thirty -day written notice to the other party of cancellation. By. { 1 Date: Auditor -Controller (D NED:hds cMcmyaWij. A LOS ANGELES COUNTY AUDITOR -CONTROLLER By: Date: Taxing Agency Note... PIs copy on agency letterhead & mail along with your signed agency agreement before June 1, 1994 County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.51 - SANTA CLARITA NUISANCE ABATE Please be advised that for fiscal year 1994-95: (Place initials next to the correct response5): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). 2a. We will submit Direct Assessment input for the above referenced direct assessment account; b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS; (Return Agreement with Information Sheet) 1) Resolution attached YES ❑ NO ❑ 2) Resolution will accompany 94-95 input YES ❑ NO ❑ c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 10 or Option 211 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) Ext For correspondence regarding direct assessment processing, please mail to: The Attention of: Forany questions, please call me at ( ) Agency Representative Signature Agency Representative Name (in print) Date Note... Pls copy on agency letterhead & mail along with your signed agency agreement before June 1, 1994 County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.52 - SANTA CLARTTA DRAINAGE #3 Please be advised that for fiscal year 1994-95: (Place initials next to the correct responses): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). 2a. We will submit Direct Assessment input for the above referenced direct assessment account; b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS; (Return Agreement with Information Sheet) 1) Resolution attached YES ❑ NO ❑ 2) Resolution will accompany 94-95 input YES ❑ NO 0 c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 10 or Option 20 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) Ext For correspondence regarding direct assessment processing, please mail to: The Attention of: For any questions, please call me at ( ) Agency Representative Signature Date Agency Representative Name (in print) Note... Pls copy on agency letterhead & mail along with your signed agency agreement before June 1, 1994 County of Los Angeles Auditor -Controller, TaxSection Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.53 - SANTA CLARITA DRAINAGE #6 Please be advised that for fiscal year 1994-95: (Place initials next to the correct responses) 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). 2a. We will submit Direct Assessment input for the above referenced direct assessment account; b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT f ASSESSMENTS; (Return Agreement with Information Sheet) -' 1) Resolution attached YES ❑ NO o 2) Resolution will accompany 94-95 input YES o NO c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 10 or Option 20 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) For correspondence regarding direct assessment processing, please mail to: The Attention of: For any questions, please call me at ( Agency Representative Signature Agency Representative Name (in print) Date Ext Note... Pis copy on agency letterhead & mail along with your signed agency agreement before June 1, 1994 County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple. Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.54 - SANTA CLARITA DRAINAGE #18 Please he advised that for fiscal year 1994-95: (Place initials next to the correct responses: 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph), 2a. We will submit Direct Assessment input for the above referenced direct assessment account; y b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT 1 ASSESSMENTS; (Return Agreement with Information Sheet) 1) Resolution attached YES ❑ NO ❑ 2) Resolution will accompany 94-95 input YES ❑ NO ❑ c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 10 or Option 213 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) For correspondence regarding direct assessment processing, please mail to: The Attention of: . % For any questions, please call me at ( ) Agency Representative Signature Date Agency Representative Name (in print) Ext Note... Pls copy on agency letterhead & mail along with your signed agency agreement before June 1, 1994 County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.55 - STA CLARITA - GOLD VLY RD tl92-2 Please be advised that for fiscal year 1994-95: (Place initials next to the correct responses): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). 2a. We will submit Direct Assessment input for the above referenced direct assessment account; b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT f1 ASSESSMENTS; (Return Agreement with Information Sheet) 1) Resolution attached YES ❑ NO ❑ 2) Resolution will accompany 94-95 input YES ❑ NO ❑ c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 10 or Option 213 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) For correspondence regarding direct assessment processing, please mail to: The Attention of: For any questions, please call me at ( ) Agency Representative Signature Date Agency Representative Name (in print) Ext Note... Pis copy on agency letterhead & mail along with your signed agency agreement before June 1, 1994 County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.56 - SLD CANYON FIN DIST #92-4 Please be advised that for fiscal year 1994-95: (Place initials next to the correct response): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). 2a. We will submit Direct Assessment input for the above referenced direct assessment account; t b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS; (Return Agreement with Information Sheet) 1) Resolution attached YES ❑ NO 13 2) Resolution will accompany 94-95 input YES ❑ NO o c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 113 or Option 20 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) For correspondence regarding direct assessment processing, please mail to: The Attention of: For any questions, please call me at ( ) Agency Representative Signature Date Agency Representative Name (in print) Ext Note... PIS copy on agency letterhead & mail along with your signed agency agreement before June 1, :1994 \ County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET Account # 249.57 - STA CLARITA LANDSCAPE DIST #1 Please be advised that for fiscal year 1994-95: (Place initials next to the correct responses): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). 2a. We will submit Direct Assessment input for the above referenced direct assessment account; b. We have read and signed the AGREEMENT FOR BILLING OF DIRECT _ .1 ASSESSMENTS; (Return Agreement with Information Sheet) 1) Resolution attached YES ❑ NO ❑ 2) Resolution will accompany 94-95 input YES o NO ❑ c. We have received, read and understood the enclosed Direct Assessment Submission Procedure Manual, revised on February 1994; and d. We have chosen Option 1❑ or Option 20 for the Direct Assessment Processing Undergoing Parcel Changes. (See Page 5-1 of manual). The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( ) For correspondence regarding direct assessment processing, please mail to: The Attention of: For any questions, please call me at ( ) Agency Representative Signature Agency Representative Name (in print) Date Ext Note: Please copy oe a¢ary leo rhead TO:.. COUNTY OF LOS ANGELES AUDITOR—CONTROLLER, TAX SECTION DIRECT ASSESSMENT PROCESSING UNIT 500 W. TEMPLE ST., RM 153 LOS ANGELES, CA 90012 CURRENT YEAR DIRECT ASSESSMENT CORRECTION FORM AGENCY NAME: ACCOUNTNO NO: FY 1994 # PARCEL NUMBER YR 8 SEO # CD ORIGINALAMT CORRECTED AMT 1 94000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 I, hereby, authorize the above Direct Assessment Roll Corrections. PREPARED BY: PRINT TEL NO.: AUTHORIZED SIGNATURE: DATE: Now: Please copy oo agency lenubead TO: COUNTY OF LOS ANGELES AUDITOR -CONTROLLER, TAX SECTION DIRECT ASSESSMENT PROCESSING UNIT 500 W. TEMPLE ST.,RM 159 LOS ANGELES, CA 90012 PRIOR YEAR DIRECT ASSESSMENT CORRECTION FORM -- -- --- REASON/ AGENCY NAME: ACCT # AUTH # ORIGIN LC ASSESSOR'S ID #: YEAR d SED: _000 DIRECT ASSESSMENT CHARGES: NAME: ORIGINAL AMOUNT MAILING ADDRESS: CORRECTED AMOUNT REFUND AMOUNT D.A. PROCESSING UNIT USE ONLY: - PAYMENTSTATUS:- PENALTYAPPLIED: NET REFUND AMT: S - -`ti r ASSESSOR'S ID #: YEAR d SED: _000 DIRECT ASSESSMENT CHARGES: NAME: ORIGINAL AMOUNT MAILING ADDRESS: CORRECTED AMOUNT REFUND AMOUNT D.A. PROCESSING UNIT USE ONLY: .. " .._. -° °_ .. _....... PAYMENTSTATUS: PENALTYAPPUED;NET REFUND AMT: S_ ASSESSOR'S 10 #: YEAR d SED: _000 DIRECT ASSESSMENT CHARGES: NAME: ORIGINAL AMOUNT MAILING ADDRESS: CORRECTED AMOUNT REFUND AMOUNT D.A. PROCESSING UNIT USE ONLY: PAYMENT,STATUS:, ... _ - PENALTYAPPUED: NET REFUND AMT: $ I, hereby, authorize the above Direct Assessment Roll Corrections. I PREPARED BY PRINT TEL NO: AUTH. SIGNATURE: DATE: