HomeMy WebLinkAbout1994-03-22 - AGENDA REPORTS - DEBRIS REMOVAL (2)•.-
SUBSEQUENT NEED ITEM
DATE: March 22, 1994
City Manager Approval
Item tp be presented by:
Adel Macpherson
SUBJECT: Ratification and Extension of Debris Removal Contract with the
California Conservation Corps
DEPARTMENT: Parks, Recreation and Community Services
On February 17, 1994, the City Manager approved an emergency contract with the California
Conservation Corps (CCC) for debris removal services for the period of January 31, 1994 through
February 28, 1994, in the amount of $1.2 million.
The January 17 earthquake caused substantial damage to block walls and chimneys throughout
the City of Santa Clarita. Due to the public health and safety hazard posed by these structures,
the City contracted with the CCC to remove the debris to the point at which it was no longer a
danger to the community.
With an estimated 6,000 block walls damaged and 1,000 unsafe chimneys identified, it was
determined that a contract extension would be necessary to ensure that the demand for services
could be met.
The attached Agreement Addendum provides for a one month contract extension through March
31, 1994, in the amount of $1.4 million.
RECOMMENDATION
That the City Council ratify the CCC contract for debris removal services approved by the City
Manager on February 17, 1994 and approve an extension of the contract through March 31, 1994.
ATTACHMENTS
Exhibit A - CCC Debris Removal Contract for the period January 31, 1994
through February 28, 1994
Exhibit B CCC Debris Removal Contract for the period March 1, 1994
through March 31, 1994
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,.i= �;�•� CCC -96A (12/22/9
-' CONTRACT ADDENDUM --
Agreement #: 94-5310-4868 Index #
7445 CCC Work Code: 94-9531
(CCC Contract Officer Assigns) (center Project Coordinator Assign.
A] The California Conservation Corps (CCC), agrees to provide crew labor fo:
the project titled (see CCG -58: Project Evaluation Form for detei(s):
[E] The term of this
agreement shall be:
FROM: Jan. 31,
TO: Feb. 28,
C] Sponsor agrees to
reimburse the CCC for
estimated costs in
accordance with the
Fiscal Display:
NOTE TO SPONSOR:
Budget.. detail ui It not be provided on
performance based contracts.
FIRST YEAR FISCAL DISPLAY FY —/_ (see reverse if aotti-year) _
LABOR Hours Rate/Hr Tota)
CM Regular Time: 21 600 $ 11.75 1 $253 800.00
CM Overtime: 38,880 $ 11.75 1 $456,840.00
Performance Contract Labor: $
640-00
Staff BILLABLE Regular Time Total: $ 31 030.00
Staff Overtime Total: *101,200.00
EXPENSES
81,870.00
Equipment: $ 3,000.00
Tools: $ 2,000.00
Materials: $ 1,500.00
Vehicle operations: $ 20,160.00
(Motel/Per Diem) : $ 53,522.00
Food $160,000.00
See Section D. TOTAL: $1,164,922.00
D] The total amount payable by Sponsor to CCC under this
agreement shall not exceed: $1,200,000.00
E] The CCC shall forward billing with supporting documentation in triplicate
to Sponsor, — monthly, _ quarterly, _ yearly, A- at end of contract.
Sponsor agrees to pay CCC within 60 days from receipt of bill.
Date: Date:(J7'�i{
N Sponsor 0 z on: a STATE
S
j OF CALIFORNIA
J California Conservation Corps
nature Signature::Ii
Print: /�J�Al
t-/aG/?G Print:
Title: /?� �. !fo
L( z 9 c.t H4 Adni n. Services
• SPONSOR MAILING`ADDRESS�
T `
/4/�,
Y SPONSOR BILLATYSS:
EXHIBIT A
LOCAL CCC CENTER VERIFICATTQN
roject Coordinator
usiness Services
istrict Director
FORWARD PAYMENTS TO:
alifornia Conservation Corps
ecounting/Receivables
530 Capitol"Avenue
acramento, CA 95814
LOST ESTIMATES FOR SANTA CLARITA OPERATION
l• Corpsmember time costs.
II• Staff time costs.
Food costs
IV. Misc.
a. Equipment
b. Tools
C. Materials
d. Vehicle operations
e. Per Diem (Staff)
f. Other
Assumptions:
1. 135 corpsmembers for 28 days.
2. Appropriate staffing level.
3. Corpsmembers time is calculated at:
Mori -Fri 40 hrs. regular time
Mon -Fri 40 hrs. overtime (Per FLSA Regulations)
Sat -Sun (16 + 16) at 32 hrs. overtime (Per FLSA)
4. Staff time is calculated at 12 hr. shifts.
Mon -Fri 40 hrs. regular time
Mon -Fri 20 hrs, overtime
Sat -Sun (12 + 12) 24 hrs. overtime (and holidays)
5. Meals for corpsmembers and crew supervisors will be contracted out to a caterer.
6. Overhead staff will be on Per Diem for meals and housing.
I. PROJECTED FIGURES FOR COPRSMEMBERS:
A. Calculation of hours at a 7 day week:
1. Mon -Fri 40 hrs. regular time per corpsmember
Mon -Fri 40 hrs. overtime per corpsmember
Sat -Sun (16 + 16) at 32 hrs. overtime per corpsmember.
page 2.
2. 135 corpsmember at 40 hrs. = 5,400 firs.
135 corpsmember at 72 hrs. = 9,720 hrs.
3. 4 weeks at 5,400 hrs. per week regular time: 21,600 hrs.
4. Costs:
Regular. 21,600 hrs. at $11.75 = $253,800.00
Overtime: 38,880 hrs. at $11.75 _ $456,840.00
$710,640.00
H. STAFF TIME:
Assumptions:
1.
2,
3.
4 weeks at 40 hrs. regular time
per week = 160 hrs. regular time.
4 weeks at 20 hrs = 80 hrs;
plus 4 weekends at 24 hrs. = 96 hrs. = 176 hrs. overtime.
4 weeks = 28 days
A. Conservation Administrator (CAII) (.5)
1 Regular time 160 hrs. at $27.00 per hr. = $4,920
Overtime 170 hrs. at $40.00 per hr. _ $7,040
$11,960
divided by 2
Total $ 5,980
*(.5 = 1/2)
M
page 3.
B. Business Service Officer (BSO)
1. Regular time 160 hrs. at $220.00 per hr. = $3,520
Overtime 176 hrs. at $31.00 per hr. = $5,456
$8,976
divide by 2
Total $4,488
C. Conservationist Supervisor (CS), (1)
1. Regular time 160 hrs. at $24.00 per hr. = $3,840
Overtime 176 hrs: at $ 36,00 per hr. $6,336
Total $10,176
D. Conservationist II's (CII's), *(3.5)
1. Regular time 16phrs. at $22.00 per hr. = $4,180
Overtime 176 hrs. at $33.00 per hr, = $5,808
$9,988
X 3.5
Total $34,958
*Division Leaders
1 Logistics Assistant
.5 Safety Officer
E. Clerk (1)
1. Regular time 160 hrs. at $15.00 per hr. = $2,400
Overtime 176 hrs. at $22.00 per hr. = $3,872
Total $6,272
page 4.
F. Conservationist I (Cl)
Crew Supervisor (12)
1. Regular time 160 hrs. at $17.00 per hr. = S 0
Overtime at 176 hrs. at $26.00 per hr, = $4,576
* First 40 hrs. per week
regular time is not charged. Total $54,912
G. Special Corpsmember (3) Night Duty
1. Regular time 160 hrs. at $12.00 per hr. = $1,980
Overtime 176 hrs. at $18.00 per hr.. = $3,168
A.
CAII (.5)
B.
BSO (.5)
C.
CS (1)
D.
CII (3.5)
E.
CLERK (1)
F.
CI's (12)
G.
SPEC (3)
TOTAL STAFF 21.5
$5,148
X3
Total $15,444
SUMMARY
REG.
O.T.
TOTAL
2,460
3,520
5,980
1,760
2,728
4,488
3,840
6,336
10,176
14,630
20,328
34,958
2,400
3,872
6,272
-0-
54,912
54,912
5,940
9,504
15,444
5 31,030
$101,200
$132,230
page 5.
III. FOOD (Contracted caterer)
140 meals X 29 days = 3,920 days
x 40.00 per day
$156,800.00 rounded off to $160,000.00
IV.. MISC.
D. Vehicle Operations:
20 Vehicles at 100 miles a day (average), for 28 days at .36 per mile.,,
20 vehicles X 100 miles = 2,000 miles
X 28 days
56,000 miles
x .36 a mile
$ 20,160.00
E. Per Diem (Overhead Staff)
Assumption:
21.5 staff assigned for 28 days
Motel average of $62.00
Per Diem 5.50 breakfast
9.50 lunch
17.00 dinner
5.00 incidental
$ 37.00
1. Accommodations (Motels)
average 18 staff (some double occupancy)
18 staff X 28 days = 504 days
at $62.00 per day = $31,248.00
page 6.
2. Per Diem
21.5 staff X 28 days = 602 days
at $37.00 per day = $22,274.00
Summary: Motel 31,248
Per Diem 22,274
S 53,522
F. Other, (Laundry)
20.00
Laundry Fund
7.00
Soap & Bleach
27.00
Per wash, per crew
10
Crews
270.00
4 Wash cycles per 28 days
1,080.00
M
COSTS ESTIMATES FOR SANTA CLARITA OPERATION
I. CORPSMEMBER TIME COSTS
II. STAFF TIME COSTS
III. FOOD COSTS
IV. MISC;
A.) EQUIPMENT
B.) TOOLS
C.) MATERIALS
D.) VEHICLE OPERATIONS
E.) PER DIEM (STAFF)
F.) OTHER (Laundry)
$ 710,640.00
$ 132,230.00
$ 160,000.00
$ 3,000.00
$ 2,000.00
$ 1,500.00
$ 20,160.00
$ 53,522.00
$ 1,080.00
CALIFORNIA CONSERVATION CORPS
-- PROJECT EVALUATION FORM --
fA1 PROJEcT nama
CCC -58 Pg 1 (12/23/9
Work Code: IDiStrict Code: District:
CCC Contract #: Resource Category:
Project Title:
Project Description:
Earthquake - Disaster Mitigation
Includes but may not be limited to`'.the follovainq:
1.) Debris Removal 2.) Water distribution 3.) DAC operational assistance
4.) Chimney and Block Wall hazard reduction (demolition and removal)
Project Evaluator:
M
B] SPONSOR INFORMATION
[C] EMERGENCY RESPONSE INFORMATION
CDP Incident #: CDP Request #: OE8 Mission Assignment (
NSA NSA 94-1101
CCC Index #: 7445 Corpsmember Overtime Pay Serial #:
HQ Reference #:
[D] ESTIMATE INFORMATION [E] WORKSITE INFORMATION
Hours: Reg: 21,000 Directions to Work Location (use cross streets or
Overtime: 39,000 landmarks) :
Start Date: 1_31_94Various locations throughout the City of Santa Clarita
FOR HQ USE ONLY
Received:
Analyst:
ZIP: 91355 I County Code: County: Los Angeles
initial and date
Logged:
Entered:
erified:
Checked:
CCC -58 pg 2 (12/23/92
[G] EDUCATIONAL ACTIVITIES
SPONSOR: Educational presentation to increase Length of time
Corpsmember understanding of the natural environment I scheduled:
Health and Safety training which relates directly to the work to be performd
CCC: The CCC will be doing the following work/learn Length of time
activities, scheduled:
[H] EQUIPMENT & MATERIALS
To be supplied by SPONSOR:
Qty Description
To be supplied by CCC:
Qty Description
'Ib be negotiated by the sponsoring
agency and the C.C.C. at the Project
Planninq t4eetin s which will take place
prior to the beginning of the proTec
Special SPIRE equipment needed by crew: Basic hand tools - wheel barrels - climbing
belts/harnesses and rope - sleeping `gags - personal safety gear (Bard Hats - goggles - steel
toed boots) foul weather jackets and work gloves - rain gear.
SPIRE Information (description and location of housing):
The City of Santa Clarita Warehouse: 25653 W. Avenue Stanford, Santa Clarita, CA 91355
•f
CCC -58 pg 3 (12/23/
[I] NARRATIVE ON HOW PROJECT WILL MEET ALL LEGISLATIVELY MANDATED OBJECTIVES
(Assign a numerical rating: 1=low, 2 --Medium, 3❑high);;
Conserving, improving, developing natural resources maintainin
environmentally important lands or waters: g RATING:
1
rroviaing public benefit or access (Estimated vistor use, RATING:
increased safety, reduced maintenance costs, etc.): 3
Providing Corpsmembers with opportunities for training in RATING:
employable skills (e.g. specific tools and use, fire control,
carpentry): 2
[J] PROJECT CHECKLIST & SIGNATURE BLOCKS
SIGNING THIS DOCUMENT VERIFIES THAT:
❑ A CCC -96 (Sponsor Agreement) has been filed.
❑ If a reimbursable project, a CCC -96A or STD -13 agreement has been
submitted to HQ.
❑ If the sponsor is a non-profit entity, a statement of non-profit stats
is attached.
❑ If sponsor is a for-profit entity, written authorization from HQ is
attached.
❑ The project conforms to CCC Health & Safety Program guidelines (Sectic
G-3) and a CCC -175 (Job Hazard Analysis) is on file at the District.
Print
Project Coordinator:
istrict Director:
Nacho P.ina�
1• ❑ The sponsor has provide
hazardous substances'r at ah
sign
Date:
1-31-94
Date:
1-31-94