HomeMy WebLinkAbout1994-11-22 - AGENDA REPORTS - EARTHQUAKE RECOVERY EFFORTS (2)AGENDA REPORT
City Manan
Item to be
Anthony J. Nisich /}
CONSENT CALENDAR
DATE: November 22, 1994
SUBJECT: TEMPORARY PROFESSIONAL ENGINEERING SERVICES FOR
EARTHQUAKE RECOVERY EFFORTS
DEPARTMENT: Community Development
BACKGROUND
The Community Development Department's Capital Improvement Project (CIP) program,
including earthquake recovery, on-going FY 93-94 projects and FY 94-95 projects, totals
$46 million. Of this total approximately $14 million is earthquake recovery projects.
Combined, this is an unusually large budget for the department's annual capital program.
To meet the additional staffing needs relating to the earthquake recovery, two consultants
have been hired since the January earthquake. Four City staff engineers are currently
working on earthquake related projects part-time. This has been accomplished by adjusting
the existing project schedules so as not to affect project delivery.
In order to not affect the project completion dates for the FY 94-95 CIP program we are
recommending the services of one consultant (William Yee) be continued to manage the
emergency projects that staff cannot accomplish in the time frames necessary to receive
reimbursement from FEMA and/or FHWA. In addition, we are recommending obtaining one
part-time sub -professional support staff person through a local employment agency to aid in
the reimbursement process.
The function of the consultant would continue as a project manager during project
development, construction and project closeout, while preparing the necessary documentation
to receive reimbursement. It is anticipated that the consultant and the sub -professional
support staff person will be needed until September, 1995 or until the earthquake related
work is completed, whichever comes first. The hours worked will be on a weekly basis based
upon need. We expect the amount of hours will be reduced as the earthquake related projects
near completion.
The other consultant hired since the earthquake is currently being utilized to meet the
inspection workload resulting from the earthquake and the full-time assignment of one City
inspector to the San Fernando Road Phase IW project which is currently under construction.
We recommend the services of this consultant be continued to provide adequate coverage of
�DPLLI t a Agenda Item:
TEMPORARY PROFESSIONAL ENGINEERING SERVICES
November 22, 1994 - Page 2
the CIP and emergency projects which existing City staff cannot cover. It is anticipated that
the consultant will be needed until early Spring or until the San Fernando Road Phase IW
project and the earthquake related work is completed, whichever comes first. In addition, it
is proposed to use the consultant to train the existing full-time Public Works Inspection staff
in advance street maintenance techniques. The hours that the consultant works are based
upon need. We expect the hours to be reduced as the project nears completion. By continuing
the temporary consultant services for inspection of emergency earthquake related projects
and CIP, the City will be assured proper inspection coverage, thus reducing the possibility
of problems in the field during construction.
By using temporary consultants the department's goal is to meet the existing workload
demands without staffing for an unrealistic high workload which is temporary in nature.
Once the services of the consultants are no longer needed their contracts will be terminated.
Individual projects will be charged based upon the amount of time the consultants spend on
a particular project. The cost of these services is budgeted for FY 94-95 in various capital
and earthquake related capital projects and no general fund money will be used. No increase
is necessary in the budget for any of the projects to pay for these services.
RECOMMENDATION
1) Approve the amendment to the contract with William Yee dated September 7, 1993 in
order for the work currently underway to be completed, and authorize the City Manager
to execute the amended contract. The contract shall not exceed $60,000 in additional
authorization.
2) Approve the amendment to the contract with Al Murray dated March 10, 1994 in order
for the work currently underway to be completed, and authorize the City Manager to
execute the amended contract. The contract shall not exceed $43,000 in additional
authorization.
3) Authorize the City Manager to enter into a contract with a local employment agency in
an amount not to exceed $22,000 for sub -professional technical staff assistance.
ATTACHMENT
Contracts
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'+A CITY OF SANTA CLARITA
COMMUNITY DEVELOPMENT DEPARTMENT
ENGINEERING DIVISION
23920 VALENCIA BOULEVARD, SUITE 300
SANTA CLARITA, CALIFORNIA 91355
(805) 255-4935
AGREEMENT NO. 2
CONTRACT FOR INSPECTION SERVICES
The City of Santa Clarita, a municipal corporation of the State of California, (hereinafter
"City") and Allen Murray, hereinafter ("Consultant") previously entered into an agreement
titled 'Public Works Inspector" on the 10th day of March, 1994 (hereinafter 'Basic
Agreement").
This Agreement No. 2 is intended to supplement Basic Agreement.
City and Consultant hereby agree as follows
Agreement No. 2 supplements the Basic Agreement as follows:
Additional compensation to be paid to Consultant for services provided under Agreement
No. 2 shall not exceed $43,000.
DATED this day of
ATTEST:
City Clerk
Approved as to Form:
1994
CITY OF SANTA CLARITA
Date City Manager
City Attorney
Allen Murray
25150-A Steinbeck Avenue
Stevenson Ranch, CA 91381
Phone: (805)255-1130
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Date
CITY OF SANTA CLARITA
,, •""" COMMUNITY DEVELOPMENT DEPARTMENT
ENGINEERING DIVISION
23920 VALENCIA BOULEVARD, SUITE 300
SANTA CLARITA, CALIFORNIA 91355
(805) 255.4935
AGREEMENT NO. 2
CONTRACT FOR PROFESSIONAL SERVICES
The City of Santa Clarita, a municipal corporation of the State of California, (hereinafter
"City") and William Yee, hereinafter ("Consultant") previously entered into Agreement No. 1
on the 7th day of September, 1993 (hereinafter 'Basic Agreement').
This Agreement No. 2 is intended to supplement Basic Agreement.
City and Consultant hereby agree as follows:
Agreement No. 2 supplements the Basic Agreement as follows:
1. Assist City with preparation of bid documents for those locations which require
emergency reconstruction.
2. Assist City with construction management services during life of construction contracts.
3. Assist City in seeking reimbursement from FHWA and FEMA.
Additional compensation to be paid to Consultant for services provided under Agreement
No. 2 shall not exceed $60,000.
DATED this day of , 1994
ATTEST: CITY OF SANTA CLARITA
City Clerk
Approved as to Form:
City Attorney
William Yee
1655 Arriba Drive
Monterey Park, CA 91754
Phone: (213)283-2605
0
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Date City Manager
Date