The URL can be used to link to this page

Home My WebLink About1994-04-19 - AGENDA REPORTS - EXTENSION DEBRIS REMOVAL CCC (2)AManaer Approval Item to be presented by; Adele Macpherson CONSENT CALENDAR DATE April 19, 1994 SUBJECT: Extension of Debris Removal Contract with the California Conservation Corps DEPARTMENT: Parks, Recreation and Community Services BACKGROUND On March 22, 1994, Council ratified contracts with the California Conservation Corps (CCC) for the first two phases of debris removal services. Phase I covered the period January 31, 1994 through February 28, 1994, in an amount not to exceed $1.2 million. Phase II extended the first contract through March 30, 1994 and increased the contract an additional $1.4 million. This third and final phase for debris removal was necessitated by the additional damage caused by the March 20, 5.3 aftershock. Phase III will extend the contract through April 16, 1994 with an additional not to exceed amount of $1 million. Total contract costs for all three phases will not exceed $3.6 million. RECOMMENDATION City Council approve the CCC contract extension for debris removal services for the contract period of March 31, 1994 through April 16, 1994. ATTACHMENTS Exhibit A - CCC Debris Removal Contract for the period March 31, 1994 through April 16, 1994. ADisu9n1=.ayn �'10 MOWED Agzz ' Item: CALIFORNIA CONSERVAT1011CORPS CCC -96A (PAGE ONE OF 7 ) (09/15/93) AGREEMENT ADDENDUM hgreement R: 94-5310-486R ` Index 0: 7445 CCC Work Code: 94-9531 (CCC Contract Officer Assigns] (Center Projec[ oe,¢ •cos sr gn• A] The California Conservation Corps (CCC), agrees to provide crew labor for the project titled Lea CCC -5B, Project Evivotlon Tors for deidlc], Santa Clarita !B] The term of this agreement shall be: FROM: Mar ch 31 1994 Earthquake Response,'Phase III TIrS2 xult riSCAL DISPur R _/ L•• t•vrse if amlti-ysr) _ LABOR Hours Rate Hr Tota is CM Regular Time: 18360 11.75 , CM Overt me: 18360 11.75 TO: April 16,1994 orpsmem er Labor: Staff BILLABLE Regular Txme : 29.31 . Staff Overt me : 97 050.00 C] Sponsor agrees to EXPENSES All Labor 557,8 . reimburse the CCC for Equipment: estimated costs in Tools: accordance with the 2 500.00 Fiscal Display. Mater a s: 4,000.00 Vehicle Opera ons: 12,240.00. NOIE TO SPONSOAs Budqe[ detail will not be provided on i00d C06t5 ��.00 Per er..nta b•.ea contracts. Per Diem, Communications & Laundry 34,134.00 S66 Section D. TOTAL: 17 696.Ob D] The total amount payable by Sponsor to CCC under this agreement shall not exceed: $ 1 "for 000 000.00 E] The CCC shall forward billing labor and/or operating expenses with " supporting documentation in triplicate to Sponsor, monthly, ^ quarterly, ^ at end.of contract. Sponsor agrees to pay CCC within -r— 50 days from receipt of bill. i Sponsor Organization: R STATE OF CALIFORNIA California Conservation Corps Date: Date: Signature Print: Title: • SPONSOR MAILING ADDRESS ■ SPONSOR BILLING ADDRESS: ORIGINAL # 1 Signature: Print: NO am n. ary ca. /J lusiness CCC DISTRICT VERIFICATIONonservation SuperviServices ■ FORWARD PAYMENTS TO: California -Conservation Corps ccounting/Receivables 1530 Capitol Avenue Sacramento, CA 95814 BASIC CRITERIA FOR DETERMINING CORPSMEMBER AND STAFF COST PHASE III A. The 3rd phase of the Santa Clarita incident will run from; March 31, 1994 to April 16, 1994 B. Corpsmembers time: Corpsmembers must be paid at 16 hours a day per FLSA (Fair Labor Standards Act) criteria, regardless of actual shift hours. Corpsmembers are paid actual shift hours on their return (to base) travel day. Specifically, corpsmembers would be calculated at: 17 days x 16 hours = 272 hours per Corpsmember for April. C. Bargaining Unit #7 Staff (CI's & CII's) This bargaining unit has a particular labor contract with the State. They are designated to receive certain overtime hours (minimum) while on emergencies. Specifically, they receive six (6) hours of overtime each day Monday through Friday (after working eight (8) hours). On Saturdays and Sundays they receive 14 hours of overtime each day. These overtime standards are regardless of actual shift time. The projected hours for April would be 17 working days broken into 12 regular workdays (Monday through Friday) and 5 weekend days. These days would equal: 1. 12 regular workdays X 8 hours regular time = 96 hours Note: These hours are covered by CCC and are not billed on the contract (for crews supervisors only). 2. 12 regular workdays X 6 hours each day (M -F) = 72 hours overtime 3. 5 weekend days X 14 hours for Saturday & Sunday = 70 hours overtime 4. Hours - regular - 72 hours (0 billing) - overtime - 142 hours 2 0 D. All other staff members are paid according to actual hours worked. Normally, staff will be working 12 hour shifts for emergencies during the regular work week only 4 hours of overtime will be earned per day (after 8 regular hours, 'Monday through Friday) and a full 12 hours overtime for weekend days. To project out for the month of April the hours would look as follows: 1. 12 regular work days at 8 hours = 96 regular hours 2. 12 regular work days at 4 hours overtime each day = 48 overtime hours 3. 5 weekend days at 12 hours overtime each day = 60 hours 4. Hours for the month: Regular hours = 96 hours Overtime hours = 108 hours E, Special Corpsmembers: Special corpsmembers are paid the same as regular staff (non unit #7) PROJECTED LABOR COSTS I. Corpsmember Cost: A. 135 corpsmember X 272 hours = 36,720 x$11.75 B. Cost of corpsmembers for 17 days = $431,460.00 II. Staff Cost: A. Bargaining unit #7 employee's note: CI's running crews are not charged for their regular time. 1. CI's running crews (10 CI's) overtime hours = 142 @ $26.00 per hour = $3,692.00 (per period per CI.) x 10 CI's. Cost of 10 CI's for April = $36,920.00 3 2. CL's not assigned to crews (4). Regular time: 96 hours @ $17.00 = $1,632.00 Overtime: 142 hours @ $26.00 = $3,692.00 Total Cost for 1 CI for April = $ 5,324.00 hours @ $22.00 = x4(CI's) $21,296.00 3. Total cost of CI's: $36,920.00 - Crew Supervisors $ 21,296.00 - Non Crew Supervisors $ 58,216.00 D. CDC (1) 4. Cost of CII's (4): Regular time Regular time 96 hours @ $22.00 = $ 2,112.00 Overtime 142 hours @ $33.00 = $ 4,686.00 $3,672.00 $ 6,798.00 x4 $27,192.00 B. BSO (1) Regular time 96 hours @ $22.00 = $2,112.00 Overtime 108 hours @ $31.00 = $3,348.00 $5,460.00 C. Clerk (2) Regular time 96 hours @ $15.00 = $1,440.00 Overtime 108 hours @ $22.00 = $2,376.00 $3,816.00 x 2 $ 7,632.00 D. CDC (1) Regular time 96 hours @ $23.00 = $2,208.00 Overtime 108 hours @ $34.00 = $3,672.00 $5,880.00 E. Mechanic (1) Regular time 96 hours @ $25.00 = $2,400.00 Overtime 108 hours @ $37.00 = $3,996.00 $6,396.00 4 F. Special Corpsmembers (3) Regular time 96 @ $7.00 = overtime 108 @ $10.50 = III. Summary of Labor Costs IV AA $672.00 $1,134.00 $1,806.00 x3 $5,418.00 A. Staff Rhe O.T. Totals CI's $ 9,248.00 $51,688.00 = $ 60,936.00 BSO 2,112.00 3,348.00 = 5,460.00 Clerk 2,880.00 4,752.00 = 7,632.00 CDC 2,208.00 2,672:00 = 4,880.00 Mechanic 2,400.00 3,996.00 = 6,396.00 CII's 8,448.00 27,192.00 = 35,640.00 Special CM 2,016.00 3,402.00 = 5,418.00 29,312.00 + 97,050.00 = $126,362.00 Total Staff Costs = $126,362.00 B. Corpsmember Cost = $431,460.00 C. Total Corpsmember & Staff Costs = $557,822.00 Food Costs (Contracted caterer) 150 Employees x 17 days = 2,550 days x $40.00 per day (3 meals) $102,000.00 Vehicle Operations: 20 vehicles at 100 miles a day (average), for 17 days at .36 per mile. 20 vehicles x 100 miles = 2,000 miles x 17 days 34,000 miles 5 x $.36 a mile $12,240.00 VI. Per Diem (Overhead Staff) Assumption: 23 staff assigned for 17 days Motel average of $62.00 Per Diem $ 5.50 breakfast 9.50 lunch 17.00 dinner 5.00 incidentals $ 37.00 A. Accommodations (Motels) average 20 staff (some double occupancy). 20 staff x 17 days = 340 days @ $62.00 per day = $21,080.00 B. Per Diem 1. 16 staff x 17 days @ $37.00 per day = $10,064.00 2. 10 @ 17 days = 170 @ $5.00 = $850.00 3. $10,064.00 + 850.00 $10,914.00 C. Summary $21,080.00 — Accomodations + 10,914.00 — Regular Per Diem $32,844.00 per diem total VII. Laundry $20.00 Laundry Fund $ 7.00 Soap & Bleach $27.00 per wash, per crew x 10 crews $270.00 2 wash cycles per 17 days $ 540.00 74 VIII. communication (Cellular phones) Five (5) cell phones @ $150.00 per month each = $ 750.00 IX. Equipment $ 5,000.00 X. Tools $2,500.00 XI. Materials $ 4,000.00 Total labor costs Food costs Vehicle operation Per Diem Equipment Tools Materials Laundry communications SUMMARY OF COSTS $ 557,822.00 102,000.00 12,240.00 32,844.00 5,000-00 2,500.00 4,000..00 540.00 750.00 $ 717,696.00 7