HomeMy WebLinkAbout1994-04-26 - AGENDA REPORTS - PURCHASE MODULAR FURNITURE (2)C
AGENDA REPORT
City Manager Approval
Item to be presented b .
Jegye Jnnrrns
SUBSEQUENT NEED
DATE: April 26, 1994
SUBJECT: Purchase of modular furniture for City Hall
DEPARTMENT: City Manager
BACKGROUND
The Northridge earthquake on January 17; 1994 caused extensive damage not only to City
Hall but also to thefurniture and fixtures within. As a result; all furniture within the building
needed to be removed and stored off-site until the damage could be repaired. Subsequently,
two major 'changes, transpired while the City Hall facility was empty and being repaired:
1. A Redevelopment Agency was formed within the City
2. A new space plan was developed to accommodate the Redevelopment Agency
Each of these events called for additional furniture needs and a plan was developed.
However, a complete plan or modular furniture, scheme was not entirely available until all the
existing furniture was moved back into City Hall, The existing furniture was moved back
and/or assembled on April 21st, at which time Staff finished identifying the City's actual
remaining needs by April 22nd, The time constraints caused by the necessity of waiting for
existing furniture to be re -assembled prior to identifying replacement requirements prompted
staff to request informal bids for this purchase ahead of time. The following informal bids
were received:
Eastman Office Products (Signal Hill)
BKM Total Office (Montebello)
California Business Interiors (Santa Fe)
S 35,299.25
g 35,821.87
$ 36,732.85
Please note- that although Eastman Office Products submitted the lowest bid; their delivery
time frame would not support the City's requirements.
Lastly, it is staffs intention to purchase this furniture under a 12 day quick ship program
using a combination of redevelopment and contingency funds.,
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Purchase of modularfurniture for City Hall
April 26, 1994
Page 2
RECOMMENDATION
City Council to waive the formal bid requirement, for this purchase and, based upon the
informal bids received, award this purchase, to BKM Total Office: as the lowest, most -
responsive bidder_ Direct staff to issue a purchase order in an amount not to exceed $40,000
from the, redevelopment and contingency funds as follows;
Redevelopment funds #85-8700-401 $26,405.15
Contingency funds #01-4101-290 $13,198.05