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HomeMy WebLinkAbout1994-01-11 - AGENDA REPORTS - ROAD UTILITY UNDERGROUND DIST (2)AGENDA REPORT City Manager Approvall jorj Z Item p ed 4 Anz- !_bAl "Anth ny �l AN­ic"�__ CONSENT CALENDAR DATE: January 11, 1994 SUBJECT: SAN FERNANDO ROAD UTILITY UNDERGROUND DISTRICT NO. 94-1 (PHASE 1) RESOLUTION NO. 94-5 DEPARTMENT: Community Development BACKGROUND In the Fall of 1990, San Fernando Road Underground Utility District No. 1 was formed to remove all overhead utilities along San Fernando Road from Lyons Avenue northerly to a point 300 feet north of Magic Mountain Parkway. This project was to coincide with the widening of San Fernando Road. Along with the utility district, an assessment district was to be formed to assist In Implementing and funding the on-site conversion to underground service of any overhead utility service to existing buildings. All off-site utility work, street utility poles and lines are funded through the Edison Company's Rule 20A program. Since that time, the road construction has been separated into phases with Phase III and IV, Drayton Street to Placerita Creek, completed. At this time, Phase 1, Lyons Avenue to Placerita Creek, is awaiting the final design of Newhall Creek Bridge before it will go out to bid - estimated to be In April. This proposed financing district will cover Phase I and will be formed using the 1911 Act of the California Streets and Highways Code to create a contractual assessment program In which the property owner consents and contracts with the City to perform the utility work not covered by the Edison Company. The City can contribute 50 percent ($114,310) of the cost of on-site work from Account No. 25-06-37-227, and the remainder will be assessed and paid by the property owner. Further steps will Include contracts with the property owners, a public information meeting, and a public hearing. That the City Council approve Resolution No. 94-5, declaring Its Intention to create Utility Underground District No. 94-1, ordering the preparation of an Engineer's Report and setting dates for the public information meeting and public hearing. ATTACHMENTS Resolution No. 94-5 September 25, 1990 Agenda Agreement for Conversion of Underground Utilities — in reading f i1e, Engineer's Report — in reading file SES-dis Adopted: 9 Acjl,,,- Item: RESOLUTION NO. 94-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA DECLARING ITS INTENTION TO CREATE ITS SAN FERNANDO ROAD UTILITY UNDERGROUND DISTRICT NO. 94-1, ORDERING PREPARATION OF A REPORT AND CALLING FOR A PUBLIC MEETING AND A PUBLIC HEARING WHEREAS, the City Council (the "City Council") of the City of Santa Clarita, California ("City"), as authorized by Santa Clarlta Municipal Code Section 13.32.060, previously adopted Resolution No. 90-143 on July 24, 1990, calling for a public hearing to ascertain whether the public necessity, health, safety, or welfare requires the removal of poles, overhead wires and associated overhead structures and the underground Installation of wires and facilities for supplying electric, communication, or similar or associated service (the "Utility Undergrounding") on a portion of San Fernando Road between Magic Mountain Parkway and Lyons Avenue more particularly described In Exhibit "A" attached hereto and Incorporated herein by reference; and WHEREAS, the City Council, as further authorized by Santa Clarha Municipal Code Section 13.32.060, previously adopted Resolution No. 90-159 on September 25, 1990, finding that the public necessity, health, safety, or welfare required the Utility Undergrounding and, therefore, established its San Fernando Road Utility Underground Utility District No. 1 (the "Prior District"); and WHEREAS, the following adoption of Resolution No. 90-159, the City mailed to each utility and to each property owner in the Prior District Notice of the Utility Undergrounding as required by Santa Clarita Municipal Code Sections 13.32.070 and 13.32.080; and WHEREAS, the City council has determined that the public interest and convenience require the incorporation of these Prior District proceedings Into new proceedings for the creation of its San Fernando Road Utility Underground District No. 94-1 of the City of Santa Clarita (the "District"), with boundaries as shown In Exhibit "A"; and WHEREAS, the City Council proposes that the City has agreed to pay over fifty ,percent (50%) of all costs of the Utility Underground, excluding costs of property owners' connections to underground electric or communications facilities. NOW, IT IS HEREBY RESOLVED, DETERMINED AND DECLARED BY THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AS FOLLOWS: SECTION 1. The above recitals are all true and correct. SECTION 2. The public Interest, convenience and necessity require, and It is the Intention of the City Council pursuant to the Improvement Act of 1911 (commencing with Streets and Highways Code Section 5000) (the "Act"),to orderthe Utility Undergrounding within the District, with boundaries as shown In Exhibit "A." SECTION 3. The City Council has determined to proceed in forming an assessment district pursuant to the Act and to Incorporate therein the Prior District proceedings completed pursuant to Santa Clarita Municipal Code Chapter 13.22. The City Council has further determined to make contractual assessment financing available to property owners within the District as authorized by Sections 5898.20 through 5898.30 of the Act to partially fund the costs of the Utility Undergrounding. Each property owner In the District will be asked to execute a contract with the City authorizing the Utility Undergrounding, the form of such contract to be contained In the Engineer's Report prepared pursuant to Section 5 hereof. Assessments shall be levied only against property owners who give their free and willing consent by executing a contract with the City. Assessments to be paid by each property owner may be secured by a deed of trust. RESOLUTION NO. 94-5 Page 3 - January 11, 1994 SECTION 4. The areas to be benetitted by the Utility Undergrounding and to be assessed to pay the costs of expenses thereof and to be known as San Fernando Road Utility Underground District No. 94-1 of the City of Santa Clarita shall be that part of the District having exterior boundaries as shown on Exhibit "A," which map Is on file In the office of the City Clerk. Reference hereby Is made to that map and exhibit for a full and complete description of the proposed assessment district, and Exhibit "A" shall govern all details as to the extent of the boundaries of the District. SECTION 5. The Engineer of Work shall furnish to the City Council a report in writing pursuant to Section 5898.22 of the Act, presenting the following: (a) A map showing the boundaries of the territory within which contractual assessments are proposed to be offered; (b) A draft contract specifying the terms and conditions that would be agreed to by a property owner within the contractual assessment area and the City. (c) A statement of City policies concerning contractual assessments Including all of the following: (1) Identification of the Utility Undergrounding to be financed through the use of contractual assessments; (11) Identification of a City official authorized to enter into contractual assessments on behalf of the City; (111) A maximum aggregate dollar amount of contractual assessments; and (Iv) A method for setting requests from property owners for financing through contractual assessments in priority order In the event that requests appear likely to exceed the authorization amount. (d) A plan for raising a capital amount required to pay for work performed pursuant to contractual assessments. The plan may include amounts to be advanced by the City through funds available to It from any source. The plan may Includethe sale of a bond orbonds or other financing relationship pursuant to Section 5898.28 of the Act. The plan shall Include a statement of or method for determining the Interest rate and time period during which contracting property owners would pay any assessment. The plan shall provide for any reserve fund orfunds. The plan shall provide forthe apportionment of all orany portion of the costs incidental to financing, administration, and collection of the contractual assessment program among the consenting property owners and the City. SECTION 6. Notice is hereby given that on March 8, 1994, at 7 p.m., in the City Council Chambers of the City at 23920 Valencia Boulevard, Santa Clarita, California 91355, any and all persons having any objection to the Utility Undergrounding, to the extent of the District or both, may appear before the City Council and show cause why the Utility Undergrounding should not be carried out In accordance with this Resolution of Intention. Notice Is also hereby given that the additional public meeting required by the Government Code Section 54954.6 shall be held February 22, 1994. RESOLUTION NO. 94-5 Page 3 - January 11, 1994 SECTION 7. The City Clerk is hereby directed to publish notice of the public hearing once a week for two (2) successive weeks In a newspaper published at least once a week, with at least five (5) days Intervening between the respective publication dates. The first publication shall occur at least twenty (20) days before the date of the hearing. SECTION B. At least forty-five (45) days prior to march 8, 1994, the City Clerk shall mail notice of the public hearing to each property owner within the district, as such are shown on the last equalized assessment roll, and to the affected utilities. The notice, In the form required by Government Code Section 54954.6(c)(2), shall be mailed, postage prepaid, in the United States mail and shall be deemed given when deposited. The envelope or cover of the mailing shall Include the name and return address of the City. SECTION 9. Carlos de Leon, whose telephone number (805) 286-4143, Is designated by the City Council to answer Inquiries regarding the hearing procedures for the Resolution of Intention and to answer Injuries relative to any hearing or proceedings. SECTION 10. All public agency property shall be omitted from assessments Inthese proceedings unless expressly provided and listed here. SECTION 11. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of U11*10 Mayor ATTEST: City Clerk RESOLUTION NO. 94-5 Page 5 - January 11, 1994 STATE OF CALIFORNIA COUNTY OF LOS ANGELES § CITY OF SANTA CLARITA 1, Donna M. Grindey, City Clerk, DO HEREBY CERTIFY that the above and foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the —I– day of , 1993 by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT; COUNCILMEMBERS: City Clerk SES:dls ,04-S..s MAMIMAVAN PREIJMINARY REPORT OF ENGINEER FOR CITY OF SANTA CLARrrA SANFERNANDOROAD UTILITY UNDERGROUND DISTRICT NO. 94-1 RESOLUTION OF INTENTION �91 Furnish, install, complete in place and energize all electrical, telephone and cable television materials necessary to convert existing overhead services to underground services at the following locations along San Fernando Road from 12th. Street, north to Placerita Creek. M El U, 12/29/93 Five (5) Billboards owned by Patrick Medi Numbers 1127, 1128,1130, 1131 and 1132. Note: Numbers 1131 and 1132 share one meter. MIT%Vo 24930 24880 24860 24848 24746 24666 West Side of San Fernando Road 24663 24665 24707 no address 24715 24717 24719 24725 24727 24733 24743 24747 24811 24825 24827 24829 24879 24903 Newhall County Water Company pump station City of Santa Clarita Service addresses continued: 24911 no address 24933 24953 24981 25005 Only services directly connected to utility poles within San Fernando Roads right-of-way and/or affected by the road construction project will be converted. Secondary poles and lights emanating from meters on the property will not be converted at this time. Southern California Edison will underground their equipment up to a point directly adjacent to or below the affected service connection. The City and/or property owner will be responsible for making the final connection of their existing service to Edison's point of termination. 12/29/93 2 AGENI)L REPOPT City Manager Approva 1 Item to be presented 7b PUBLIC HEARING John E. Med4n8 DATE: September 25, 1990 SUBJECT: SAN FERNANDO ROA UNDERGROUND UTILITY DISTRICT NO. 1 Resolution No. Y.- 159 DEPARTMENT. Public Works 9/� BACKGROUND The widening of San Fernando Road between Magic Mountain Parkway and Lyons Avenue is scheduled to begin construction in 1991. It is appropriate that the existing overhead utilities in that area be rulocated underground through the formation of an underground utility district. The City has established procedures for the creation of underground utility districts in C,%apter 13,32, Division 2 of the City's Municipal Code. The Codc, provides that after a public hearing, the City Council may determine that the project meets the established criteria for an underground district, and adopt a resolution establishing the district. At its August 14, 1990 meeting, the City Council set September 25, 1990 for a public hearing and authorized staff to proceed with the procedures necessary for the formation of the proposed underground utility district. The attached Engineer's Report sets forth the limits of the district, enumerates the costs to the utilities and to the private property owners and funding alternatives for the costs to private property owners. It also discusses the time frames required for the completion of the undergrounding work. The report defines the kecise boundaries for the district and provides for exemptions for specific utility crossings. It should be noted that establishing this district will encumber the City's current balance of Rule 20-A funds as well as its entitlement for the next four years. RECOMMENDATIONS 1. After the public hearing, the City Council determine that the project meets the criteria for the establishment of an underground utility district; adopt the attached Resolution 90-159 establishing the San Fernando Road Underground Utility District No. 1; and authorize staff to proceed with its implementation. 2. The City Council establish a policy whereby the City will pay up to 50% of the cost to private property owners, and direct the staff to establish procedures for the City to contract for the work unless otherwise requested by the property owners. Agenda Item: San Fernando Road Underground Utility District No. 1 September 25, 1990 Page 2 3. Allow the repayment of the remaining costs to the private property Ovners to be made to the City in annual installments over a period not to exceed three years, and that a lien be assessed to those properties that have not repaid these costs at the end of that three year period. ATTACHMENTS Engineer's Report District Legal Description List of Affected Property Owners Resolution No. 90-159 /ce