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HomeMy WebLinkAbout1994-03-22 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. March 22,1994 William S. Hart School District -Board Room 21515 Redview Drive Santa Clarita, CA 91350 AGENDA PUBLIC FINANCING AUTHORITY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk before 7:00 p.m. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. Executive Meeting (6:30 - 7:00 p.m.) This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action will be taken prior to 7:00 p.m. This session is open to the public. Public Participation (7:00 - 7:30 p.m.) This time has been set aside for the public to address the City Council on any item on the agenda except for the public hearings. The public may also address the Council on items not on the agenda but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit'a speaker's slip to the City Clerk prior to 7:00 p.m. and prepare a three minute presentation. The thirty minutes allowed for public input will be divided by the number of people wishing to speak maximum time allowed. INVOCATION - Klajic CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF AGENDA PRESENTATION - Deputy Michael Sellers PROCLAMATION - Days of Remembrance - Duck, Hold, Cover City Council Meeting March 22, 1994 REDEVELOPMENT AGENCY PUBLIC HEARING RDA 1. CLARIFICATION OF REDEVELOPMENT AGENCY BOUNDARIES - At the meeting of February 22, 1994, the Redevelopment Agency Board approved the Community Recovery Plan which contained a legal description of the Project Area. This legal description was based upon Assessors Parcel Numbers (APN's). Following adoption of the Plan, staff has confirmed with the State Board of Equalization and the County Assessor that a more traditional metes and bounds legal description would be necessary in order to effect the appropriate filings necessary to certify the Plan with each of the respective agencies. RECOMMENDED ACTION: Conduct a public hearing and accept the appropriate evidence (which would include the proposed legal description and map prepared by the engineering firm, and any other input); following the public hearing, it is recommended that the Agency Board approve the clarified legal description. ADJOURN REDEVELOPMENT AGENCY MEETING City Council Meeting March 22, 1994 CALL TO ORDER CITY COUNCIL MEETING UNFINISHED BUSINESS 1. CONTINUING THE LOCAL EMERGENCY- This item is one the agenda pursuant to Government Code Section 8630, which states the governing body shall review, at least every 14 days until such local emergency is terminated, the need for continuing the local emergency. RECOMMENDED ACTION: Ratify and consider the need for continuing the local emergency. CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 2. RITTER RANCH PROJECT - CONTACT FROM LEONA VALLEY TOWN COUNCIL - Brief report to the City Council regarding a meeting between City staff and two Leona Valley Town Councilmembers, who have requested the City oppose the proposed widening of Elizabeth Lake Road from two to four lanes from Bouquet Canyon Road east to SR 14. Recount of the City Council's previous direction to staff. RECOMMENDED ACTION: Receive and file report, and direct staff to draft a letter reiterating its current position to the Leona Valley Town Council. 2 City Council Meeting March 22, 1994 RATIFICATION OF EMERGENCY CONSULTANT SERVICES CONTRACTS FOR THE CITY HALL RESTORATION PROJECT - Ratification of a contract between the City and Melvyn Green and Associates, Inc. for structural design services and a contract between the City and Earth System Consultants for Deputy Weld inspection and testing: Both provided services under emergency purchase orders. RECOMMENDED ACTION: Vote to ratify the contract with Melvyn Green and Associates, Inc. under State Emergency Procedures as approved by the City Attorney and City Engineer; vote to ratify the contract with Earth Systems Consultants under State Emergency Procedures as approved by the City Attorney and City Engineer. 4. FIELD SERVICES FACILITY PROJECT NO. 92-02 - PROJECT ACCEPTANCE - On January 12, 1993, Council awarded a contract to Intertex of California, Inc. for the above subject project. This project was completed to the satisfaction of the Director of Community Development on February 22, 1994 for a total construction cost of $1,781,093.24. RECOMMENDED ACTION: Accept the work performed by Intertex of California, Inc.; direct City Clerk to file the Notice of Completion and direct staff to release the ten percent retention 35 days after the Notice of Completion is recorded.. 5. RATIFICATION OF CONTRACTS FOR EMERGENCY STREET WORK - Five emergency street restoration contracts were let and the contracts were signed by the City Manager as authorized by Council action of January 25, 1994. This report is to request Council to ratify the City Manager's action. RECOMMENDED ACTION: Ratify contracts with contractors. 6. EMERGENCY HVAC REPAIR CONTRACT FOR CITY HALL BUILDING - The City of Santa Clarita faces an emergency situation based upon earthquake damage which was suffered by the City Hall as a result of the earthquake which occurred on January 17, 1994 and subsequent aftershocks. Said damage to the City Hall resulted in a threat to public safety and prevented the safe use of the City Hall without the accomplishment of urgent repairs to the City's hearing, ventilation, and air conditioning(HVAC) system. RECOMMENDED ACTION. Council ratify said contract with Intertex of California, Inc. for emergency repairs, not to exceed $90,000 and authorize staff to expend $90,000 from account 01-999-999. 7. RESOLUTION OF CONSENT FOR GRANT APPLICATIONS UNDER THE LOS ANGELES COUNTY 1992 PROPOSITION A, SAFE NEIGHBORHOOD PARKS, COMPETITIVE GRANT PROGRAMS - RESOLUTIONS 94-30,94-31,94-32,94-33, 94-34 and 94-35 - The first procedure in the Proposition A grant application requires an authorizing resolution to continue with the application process from the City Council. On November 3, 1992, the people of the County of Los Angeles voted to enact Proposition A, Safe Neighborhood Parks, and to create the Los Angeles County Regional Park and Open Space District, the administrator of the funds.. RECOMMENDED ACTION: Adopt said Resolutions supporting the grant applications for the Los Angeles County 1992 Proposition A, Safe Neighborhood Parks, competitive grant program. 3 City Council Meeting March 22, 1994 8. APPROVAL OF APPLICATION FOR TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3 FUNDS AND RESOLUTION 94-37 - The Los Angeles County Metropolitan Transporation Authority (MTA) encourages local agencies to claim funding available for bicycle and pedestrian facilities under Article 3 of the California Transportation Development Act (SB 821). This year, an estimated $3,921,175 will be available to local jurisdictions according to a formula based primarily on population. Santa Clarita has been allocated $44,725 for fiscal year 1993-94. RECOMMENDED ACTION: Council adopt Resolution No. 94-37. 9. AUTHORIZATION TO BID - SAN FERNANDO ROAD TREE PLANTING PROJECT - PHASE H - In November, 1993, City Parks Planning staff completed the first phase of street tree planting along the west side of San Fernando Road from Drayton Street to the Placerita Creek bridge in conjunction with Phases III and IV of San Fernando Road widening. Approximately 99 trees were planted along the roadway. Staff has been pursuing the second phase of tree planting, and is in the process of completing the construction plans and specifications to install additional street trees and a bubbler assembly irrigation system along the MTA right-of-way on the west side of San Fernando Road from Magic Mountain Parkway south to 1,000 feet past Circle J Ranch Road. RECOMMENDED ACTION: Authorize staff to advertise for bids on Phase II of the San Fernando Road tree planting project. 10. AUTHORIZATION TO BID THE SANTA CLARA RIVER TRAIL - PHASE I - Staff has completed the construction plans and specifications to install Phase I of the Santa Clara River Trail on the maintenance road that runs east from Soledad Canyon Road to Sierra Highway on the north side of the Santa Clara River. The Santa Clara River Trail project consists of installing a wood fence along with an undercrossing at the Whites Canyon bridge and Sierra Highway to keep bicyclists and pedestrians in a safe corridor. RECOMMENDED ACTION: Approve the plans and specifications, and authorize staff to advertise for bids on the Santa Clara River Trail. 11. EARTHQUAKE EXEMPT EMPLOYEE OVERTIME - During the weeks after the earthquake, City employees, Police, Fire Department and many other agencies maintained 24 hour operations. The Emergency Operations Center, shelters, medical facilities and other facilities were fully operational and serving the needs of the community. Exempt employees (employees exempt from the Fair Labor Standards Act requiring overtime pay), did not receive compensation for their extraordinary efforts. For the past several weeks, staff has been investigating the possibility of reimbursing exempt employees for overtime worked during the disaster. RECOMMENDED ACTION: Offer exempt employees the option of taking their overtime hours worked during the first two weeks in the form of payment at a straight time rate or to accrue the hours as vacation. This would be a one time action and does not set precedence for other overtime worked by exempt employees. Payment would be limited to the overtime hours worked during the first two weeks of the disaster even though exempt employees continued to work many hours of overtime after the first two weeks. 4 City Council Meeting March 22, 1994 12. TELECOMMUNICATIONS WIRING - Damage to City Hall, due to the earthquake, included the City's data and voice wiring. Bids were let and American Tel -A -Com was selected. RECOMMENDED ACTION: Ratify contract with American Tele -A -Com for emergency repairs in the amount of $95,091.59. Therefore, authorize staff to expend $95,091.59 from account 01-9999-999. 13. PERSONNEL BENEFITIHOLIDAY - On Tuesday, March 8, 1994, the Council voted to amend the method of paying holiday time for City employees. Four meetings were held with City employees to review the proposed modification. Employees recognized this change as a decrease in the benefit they have historically received with the City. RECOMMENDED ACTION: Return to the previous method of accruing and using holiday time. 14. TOBACCO CONTROL ORDINANCE SCHEDULE OF COMMUNITY MEETINGS - At the regular meeting of January 11, 1994, the Council directed staff to conduct two public meetings for purposes of obtaining additional public comment, regarding a local tobacco control ordinance. The first meeting is scheduled for Tuesday, April 5th, 7 to 9 p.m. at Leona Cox Elementary School for public comment regarding work place smoking restrictions in Ordinance 93-20 and Wednesday, April 6, 7 to 9 p.m. at Saugus High School for public comment regarding restaurant and bar smoking restrictions and prohibition of vending machines. RECOMMENDED ACTION: It is anticipated that staff will return to Council with a new ordinance based upon the cumulative public comments at the regular meeting of May 10, 1994. 15.. COMMUNITY SERVICES GRANT FUNDING FOR SCV YOUTH ORCHESTRA FOUNDATION - The City received a letter from the Santa Clarita Valley Youth Orchestra Foundation requesting a reconsideration of their Community Services Grant application for the amount of $5,440.00 RECOMMENDED ACTION- Receive status on this request and direct committee to return with recommendation. 16. RESOLUTION NO. 94-41 - Check Register No. 9 and No. 10 covering periods from 02/22/94 to 03/11/94. RECOMMENDED ACTION: Adopt Resolution No. 94-41. NEW BUSINESS 17. BOUQUET CANYON ROAD FROM 227 FEET SOUTH OF SOLEDAD CANYON ROAD TO CINEMA DRIVE - PROPOSED NO STOPPING ZONE - RESOLUTION NO. 94-42 - Due to the existence of the curve of Bouquet Canyon Rd., the sight visibility for motorists exiting the driveways is severely limited when cars are parked on the street. Staff proposes parking prohibition to improve the traffic safety in the area. RECOMMENDED ACTION: That the City Council adopt Resolution No. 94-42, establishing a no -stopping zone along the east side of Bouquet Canyon Rd. from 227 feet south of Soledad Canyon Road to Cinema Drive. 61 City Council Meeting March 22, 1994 18, AT -RISK STUDENT PARTNERSHIP PROGRAM - Working toward the betterment of at -risk youth in the community and recognizing that the current. process of crime prevention education and recreation have been less than successful, City staff is working with the William S. Hart School District, the Los Angeles County Board of Education and the private sector in exploring a non-traditional curriculum, alternative recreational and life style options. This program will focus on youth who require special assistance in adjusting to and/or completing senior high school. The purpose of this agenda report is to solicit input from Council and seek direction to move forward with this program. RECOMMENDED ACTION: Review, comment and endorse the City's participation in this cooperative effort. 19. PEDDLERS AND SOLICITORS - Council requested the issue of Peddlers and Solicitors be placed on this agenda for discussion. Staff requests direction from Council regarding the regulation of Peddlers and Solicitors. RECOMMENDED ACTION: Review staffs report and provide specific direction as to what action, if any, should be taken in relation to regulation of Peddlers and Solicitors. 20. POST -QUAKE TRANSPORTATION OPPORTUNITIES WITH LOS ANGELES COUNTY - Receive information about potential transportation opportunities which could be coordinated with Los Angeles County, especially involving temporary extension of Avenue Scott, and provision of a road corridor from Avenue Stanford to McBean Parkway. RECOMMENDED ACTION: Council receive and discuss the report, and give direction to staff on how to proceed with this item. 21. INCREASE MINIMUM HEIGHT OF ADDRESS NUMBERS - Ordinance No. 94-4 - On January 11, 1994, the Council directed staff to prepare an ordinance amending the Fire Code portion of the Santa Clarita Municipal Code to increase the minimum size of building address numbers from three inches and five inches to six inches. The current fire regulation requires that address numbers be a minimum of three inches in height, except when a structure is set back more than 150 feet from the street. In this case, the address numbers must be a minimum of five inches in height. RECOMMENDED ACTION: Introduce Ordinance No. 94-4 increasing the minimum size of address numbers to six inches and pass on the second reading. 22. AWARD OF REMOVAL AND RECOVERY OF EARTHQUAKE DEBRIS CONTRACT - During the earthquake recovery period, the City collected and stockpiled earthquake related debris. This debris will be processed into recyclable material for use in reconstruction projects. RECOMMENDED ACTION: Receive staffs presentation and award the contract to the most timely, efficient, economical, and environmentally acceptable service provider. In addition, authorize the Finance Director to set up appropriate revenue and expenditure accounts in emergency fund 90. 0 .f City Council Meeting March 22, 1994 23. URGENCY ORDINANCE NO. 94-6 - The January 17, 1994 Northridge Earthquake and following aftershocks caused extensive damage to residential structures and mobilehomes throughout the City. Councilwoman JoAnne Darcy has requested that the City Council consider adoption of an urgency ordinance prohibiting the eviction of tenants for non-payment of rent on uninhabitable structures and mobilehomes. RECOMMENDED ACTION: Receive public input and adopt Urgency Ordinance No. 94-6. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT 7 PROOF OF POSTING BY CITY CLERK CITY OF SANTA CLARTTA STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF SANTA CLARTTA ) I, Donna M. Grindey, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita; that on Mar. 18, 1994 between the hours of 9 o'clock a.m.. and 5 o'clock p.m.; I caused to be posted in three conspicuous public places, as required by law, the following: City Council Agenda for: March 22, 1994 I hereby certify, under penalty of perjury, that the foregoing is true and correct and that this certification was executed by me on Mar. 18, 1994 at the City Hall, Santa Clarita, California. D nna M. Grindey, CMC City Clerk Santa Clarita, California