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HomeMy WebLinkAbout1994-06-28 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. June 28, 1994 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business COUNCIL ACTION CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk before 7:00 p.m. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. Executive Meeting (6:30 - 7:00 p.m.) This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session prior to 7:30 p,m. This session is open to the public. Public Participation (7:00 - 7:30 p.m.) This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to 7:00 p.m. and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. [ 1 INVOCATION - Smyth [ 1 CALL TO ORDER [] ROLL CALL [ ] FLAG SALUTE [ ] APPROVAL OF AGENDA PRESENTATION - Placerita Jr. High (Jim Tanner) RECESS TO REDEVELOPMENT AGENCY MEETING [ ] Open Hearing CALL TO ORDER REDEVELOPMENT AGENCY [] City Clerk PUBLIC PARTICIPATION [ ] Staff ---------------------------------------------------------------------- PUBLIC HEARING [] Speakers RDA1 - BUDGET FOR FISCAL YEAR, 1994-95 - This [ ] Motion item is on the agenda for public hearing and adoption of the 1994-95 Santa Clarita Recovery Agency Proposed operating [ ] Discussion and Capital Improvement Budget. RECOMMENDED ACTION: Adopt Resolution No. RDA 94-9 authorizing [ ] Vote appropriation in the amount budgeted. ADJOURN REDEVELOPMENT AGENCY MEETING RECONVENE CITY COUNCIL MEETING COUNCIL ACTION PUBLIC HEARING 1. ORDINANCE NO. 94-5 AMENDING TITLE 8, [ ] Open Hearing ANIMALS, CHAPTER 8.90 RELATING TO FEE SCHEDULE - Staff introduced this item at the Council [ ] City Clerk meeting on June 14, 1994, At that time, Council [ ] Staff requested that the cat licensing program remain voluntary and that change is now reflected in this item.. On April 27, 1993, staff presented a report to Council [ ] Speakers recommending the adoption of an animal control services agreement to be performed by Los Angeles [ ] Motion County. This contract included a voluntary cat licensing program. The contract also included a change [] Discussion in the fee structure for licensing dogs. RECOMMENDED ACTION: Waive further reading [ ] Vote and pass Ordinance No. 94-5 to second reading. 2. ACTION ON A RESOLUTION AUTHORIZING [ ] Open Hearing STORMWATER UTILITY USER CHARGES AS PROVIDED FOR IN ORDINANCE NO. 94-7 - [ ] City Clerk RESOLUTION NO. 94-81 - In response to the funding need created by the Federally -mandated NPDES permit. [ ] Staff under which the City is currently operating, the City Council on May 24, 1994 passed Ordinance No. 94-7 [ ] Speakers which created an enterprise fund of the City titled the Stormwater Utility Enterprise Fund. Ordinance No. 94- [ ] Motion 7 provided for service charges for stormwater utility services to be established by City Council resolution. [ ] Discussion RECOMMENDED ACTION: Confirm the proposed annual stormwater utility service charge rate and adopt [ ] Vote Resolution No. 94-81. [ ] Staff UNFINISHED BUSINESS 3. CONTINUING THE LOCAL EMERGENCY -'Phis [ ] Speakers item is on the agenda pursuant to Government Code Section 8630, which states the governing body shall [ ] Motion review, at least every 14 days until such local emergency is terminated, the need for continuing the [ ] Discussion local emergency. RECOMMENDED ACTION: Continue the local emergency. [ ] Vote 4. ADOPTION OF 1994-1995 ANNUAL BUDGET - RESOLUTION NO. 94-59 SETTING THE [] Staff APPROPRIATIONS (GANN) LIMIT - RESOLUTION NO. 94-79 - PROVIDING [ ] Speakers COMPENSATION FOR EMPLOYEES RESOLUTION NO. 94-78 - SETTING [ ] Motion APPROPRIATIONS IN THE AMOUNTS BUDGETED - These items are on the agenda for the [ ] Discussion City Council's consideration and adoption of the 1994- 1995 Proposed Operating and Capital Improvement [ ] Vote Budget. RECOMMENDED ACTION: Receive the final presentation to the Proposed 1994-1995 Budget and approve proposed amendments to the Budget. Adopt Resolution Nos. 94-59, 94-79, 94-78, and have Council receive for 1993-94 $50,000 Commercial Franchise Fee Reimbursement and appropriate $50,000 to account 01-6600-227. [ ] Staff 5. MOBILEHOME PARK RENT STABILIZATION ORDINANCE - ORDINANCE NO. 94-9 - An [ ] Speakers ordinance amending the Mobilehome Park Rent Stabilization Ordinance relating to suspension of its [ ] Motion provisions as set forth in Section 16.02.160A. At the meeting of June 14, 1994, City Council received the [ ] Discussion ordinance, made a minor amendment, and passed to second reading. RECOMMENDED ACTION: Waive [ ] Vote further reading and adopt Ordinance No. 94-9, an amendment to the Mobilehome Park. Rent Stabilization Ordinance. [ ] Staff 6. PUBLIC ACCESS PROGRAM - Last Spring, the City Council voted to implement a public access program in (] Speakers Santa Clarita through the franchise agreement with Time-Warner (formerly ATC Cablevision) and ,King [ ] Motion Videocable. In August, 1993, a public access studio site was leased by the cable companies. It is the City's [ ] Discussion understanding that the studio will open no later than January of 1995. Training in the basic use of portable [ 1 Vote television production equipment will be available July 25, 1994. It is important to understand that the City is one of several users and will need to work with volunteers to tape the meetings, utilizing access equipment to air on the channel. RECOMMENDED ACTION: Direct staff to work with volunteers to tape City Council meetings to air on public access television by September, 1994, at no cost. CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 7. GRAFFITI REMOVAL INFORMATION RELATED TO ORDINANCE NO. 93.15 - At their October 12, [ 1 Vote 1993 meeting, the City Council adopted Ordinance No. 93-15, requiring property owners to take corrective action in response to graffiti placed upon their private or personal property within seven (7) working days following receipt of written notification by the City. In addition, this ordinance requires such corrective action to be accomplished in a manner whereby the appearance of the affected area blends with the surrounding property. RECOMMENDED ACTION: Council receive and file. [ ] Motion 8. TRANSIT LABOR AGREEMENT - RESOLUTION NO. 94-82 - A labor protection agreement, known as a (] Vote Section 13c Agreement, which the City must enter into with six different transit -related labor unions prior to receiving Federal funding for transit projects. RECOMMENDED ACTION: Adopt Resolution No. 94-82 authorizing the City Manager to enter into a FTA Section 13c Agreement with each of the above transit unions, on behalf of the City. [ ] Motion 9. GS -93-94-10 - ELEVATOR MAINTENANCE CONTRACT AWARD - Due to the pending expiration [] Vote of the current contract for elevator maintenance on June 30, 1994, staff is required to obtain pricing by means of formal bid. To facilitate this process staff advertised a Notice Inviting Bids with a bid opening on June 16, 1994.. Staff has reviewed the responses and recommends award of GS -93-94-10 to Certified Elevator as the lowest, most -qualified bidder. RECOMMENDED ACTION: Direct staff to issue a purchase order from the FY 94/95 account no. 01-6700- 227 for elevator services to Certified Elevator as specified in GS -93-94-10. [ ] Motion 10. GS -93-94-09 - LANDSCAPE MAINTENANCE CONTRACT AWARD - Due to the pending expiration [ ] Vote of the current contract for landscape maintenance on June 30, 1994, staff is required to obtain pricing by means of formal bid. A Notice Inviting Bids was advertised, with a bid opening on June 16, 1994. RECOMMENDED ACTION: Direct staff to issue a purchase order from FY 94/95 account no. 01-6702-227 for landscape services at City Hall and the Building & Safety trailers to Wurzel Landscaping as specified in GS -93-94-09. [ ] Motion 11. GS -93-94-11, SECURITY SERVICES CONTRACT AWARD - Due to the pending expiration of the current [ ] Vote contract for security services on June 30, 1994, staff is required to obtain pricing by means of formal bid. A Notice Inviting Bids was advertised with a bid opening on June 16, 1994. RECOMMENDED ACTION: Direct staff to issue a purchase order from the FY 94/95 budget account no. 01-6703-227 and 55-7070-227 for security service to Olympic Security as specified in GS - 93 -94-11. [ ] Motion 12. RENEW TREE MAINTENANCE CONTRACT - On November 1, 1993, an eight-month street, park, and [ ] Vote facility tree maintenance contract was awarded to Golden Bear Arborists, Inc. for a total cost of $111,466. The contract provides three full-time staff plus equipment to maintain our ever escalating number of street, park, and facility trees. The contract term ends as of June 30, 1994, however, provisions in the contract allow for renewal. RECOMMENDED ACTION: Approve the renewal of the contract between the City and Golden Bear Arborists, Inc. for one year, in the amount of $280,000. [ ] Motion 13. CONTRACT AWARD FOR JANITORIAL SERVICES FOR FY 94/95 - Staff advertised a Notice [ I Vote Inviting Proposals for janitorial services at City Hall, Field Services, nine park facilities, and the Metrolink stations. A mandatory walk-through was conducted on Saturday, January 15, 1994; due to the earthquake on the following Monday, the submittal deadline was extended from February 4, 1994 to February 11, 1994. Twelve submittals were received. RECOMMENDED ACTION: Direct staff to issue a purchase order and contract for FY 94/95 janitorial services in the amount of $49,116 from the FY 94/95 budget, General Services account nos. 01-6900-227 and 01-6701-227; and a purchase order and contract in the amount of $9,120 from Transit Division FY 94/95 budget, account no. 55- 7020-227. [ ] Motion 14. VALENCIA GLEN PARK AQUATICS FACILITY REPAIRS - Due to the January 17 earthquake, severe [ ] Vote damage was incurred at the Valencia Glen Park pool, which necessitates tile repair, pool filter replacement, main drain repair, and gas line repair. These repairs have been deemed eligible for FEMA reimbursement. RECOMMENDED ACTION: Ratify the contract with Pool Supply of Orange County for the repairs at the Valencia Glen Park aquatics facility. [ I Motion 15. VALENCIA MEADOWS PARK AQUATICS FACILITY REPAIRS - Severe damage from the [ ] Vote January 17 earthquake resulted in the need to replace the pool filters and to install a new boiler at the Valencia Meadows facility. These repairs have been deemed eligible for FEMA reimbursement. RECOMMENDED ACTION: Ratify the contract with California Commercial Pools for the repair of the aquatics facility at Valencia Meadows Park. [ ] Motion 16. AWARD CONTRACT FOR CONSTRUCTION OF SANTA CLARA RIVER TRAIL - PHASE I - The [ ] Vote Parks, Recreation, and Community Services Department is preparing to construct the first phase of the Santa Clara River Trail system. The design has been completed and necessary permits are being obtained. The bid opening for this project was held on June 9, 1994. RECOMMENDED ACTION: Award the contract for the construction of the Santa Clara River Trail - Phase I to Granite Construction Company for a total of $689,213.00, and that an additional $70,000.00 be approved should any change orders become necessary, for a grand total of $759,213.00. Additionally, that the City Council authorize staff to issue a purchase order to Granite Construction Company in the amount of $759,213.00 from account #24-99018-227. [ ] Motion 17. PETROLEUM VIOLATION ESCROW ACCOUNT (PVEA) - RESOLUTION NO. 94-83 - The City of [ ] Vote Santa Clarita desires to improve the intersection of Bouquet Canyon Road and Cinema Drive within the City utilizing funds available under SB -314, PVEA Projects. RECOMMENDED ACTION: Approve Resolution No. 94-83 and appoint the Director of Parks, Recreation and Community Services to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment request and so forth, which may be necessary for the completion of the aforementioned project. [ l Motion 18. CONFLICT OF INTEREST CODE -RESOLUTION NO. 94-85 - Pursuant to the Political Reform Act of [ ] Vote 1974, as amended, Section 87306.5, no later than July 1 of each even -numbered year, the Conflict of Interest Code shall be reviewed. If a change ,in the Code is necessitated, the City must submit an amended Conflict of Interest Code to the City Council for approval. RECOMMENDED ACTION: Adopt Resolution No. 94-85. 7 [ ] Motion [ ] Vote 19. ADOPTION OF THE 1995-1999 5 YEAR CAPITAL IMPROVEMENT PROGRAM - The City Council has reviewed and commented on the 1995-1999 5 year Capital Improvement Program. The Planning Commission and Parks & Recreation Commission have also reviewed and commented on the CIP. The Planning Commission determined that the CIP is consistent with the General Plan. The City Council will be considering adoption of the CIP with the changes requested by the Council. RECOMMENDED ACTION: Adopt Resolution No. 94-60 adopting the 1995-1999 five year capital improvement program. [ ] Motion 20. GOLF COURSE ROAD, TREVINO DRIVE AND VALLEY STREET - ENGINEERING AND TRAFFIC [ ] Vote SURVEYS - RESOLUTION NO. 94-76 - At the request of the Sheriffs Department, the Traffic Engineering section has conducted engineering and traffic surveys for the purpose of establishment of speed limits on Golf Course Road, Trevino Drive and Valley Street. RECOMMENDED ACTION: Adopt Resolution No. 94-76 to establish the speed limits on Golf Course Road between Tournament Road and Lochmoor Road, Trevino Drive between Tournament Road and Vista Fairways, and Valley Street between Happy Valley Drive and Maple Street. [ ] Motion 21. AMENDMENT TO CONSTRUCTION CONTRACT NO. 94-02 FOR THE RESTORATION OF CITY [ ] Vote BALL - On January 17, 1994, the City of Santa Clarita experienced a major earthquake. In the wake of the event, City personnel faced the difficult task of answering public and private disaster needs, without adequate base facilities from which to work. Reestablishing the City's primary facility in the most timely manner possible was a .key step in its earthquake recovery. As the construction work progressed, it became apparent that damage to the structural frame was more severe than originally anticipated. Additional work was necessary in order to complete the restoration of the building and to facilitate the City's Emergency Operations Center. RECOMMENDED ACTION. Ratify the amendment to the existing scope and budget for construction contract No. 94-02 between the City of Santa Clarita and Intertex of California, Inc. [ ] Motion 22. TRANSFER OF STORM DRAINS TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT [ ] Vote (LACFCD) - TRACT NO. 44345, PRIVATE DRAIN 2228 - RESOLUTION NO. 94-74 - This resolution is to authorize the transfer of Private Drain No. 2228 to the Los Angeles County Flood Control District and to request the Los Angeles County Flood Control accept this transfer. This is necessary for the LACFCD to commence maintaining said storm drain. Private Drain 2228 is in the Shadow Pines area, on Grandifloras Road. RECOMMENDED ACTION: Adopt Resolution No. 94-74 and direct the City Clerk to transmit a copy of this report indicating the date and action taken, and three certified copies of the adopted Resolution to Mr. Stan Dixon at the County of Los Angeles. [ ] Motion 23. TRANSFER OF STORM DRAINS TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT [ ] Vote - PARCEL MAP NO. 11403, TRACT NOS. 43517 AND 43518, - PRIVATE DRAIN 1831 - RESOLUTION NO. 94-77 -This resolution is to authorize the transfer of Private Drain No. 1831 to the Los Angeles County Flood Control District, and to request LACFCD to accept this transfer. This is necessary for LACFCD to commence maintaining said storm drain. RECOMMENDED ACTION: Adopt Resolution No. 94-77, authorize the Mayor to execute the Quitclaim Deed for the easements to LACFCD on behalf of the City and direct the City Clerk to transmit a copy of this report indicating the date and action taken, three certified copies of the adopted resolution to Mr. Stan Dixon at the County of Los Angeles. [ ] Motion 24. CONTRACT DOCUMENTS FOR SIDEWALK REPLACEMENT IN THE CITY OF SANTA (] Vote CLARITA - PROJECT NO. PSW - 1 - The City annually replaces sidewalks which have been damaged due to street tree root lifting and other causes. This contract is to replace sidewalks which have been reported by residents and which have been prioritized by the Public Works Department to require replacement. RECOMMENDED ACTION. Approve the plans and specifications and direct the City Clerk to advertise for bidding. [ ] Motion 25. MODIFICATION TO CONSULTANT CONTRACT NO. 94-03 WITH WILLDAN ASSOCIATES FOR [ ] Vote THE CITY HALL RESTORATION - In the wake of the January 17th earthquake, on January 21, 1994, the City retained the consulting services of Willdan Associates for engineering and construction coordination work for the restoration of City Hall. City staff has requested Willdan to study design and location options for the emergency generator and fuel tank and, upon these determinations, to provide architectural and civil contract documents for the installation. To date, Willdan has provided construction coordination, and design services through the restoration phase of the project. They are continuing project documentation, construction and consulting invoice processing, emergency generator and tank design and coordination follow-up construction tasks. RECOMMENDED ACTION: Approve the additional scope items and the increase in the contract duration to include the additional 200 working days. Approve the increase in the appropriation for the additional amount of $18,500.00 in the City Hall repair contractual services Expenditure Account No. 90-59928-227 and approve estimated revenues for the 1994 earthquake reimbursement Revenue Account ,No. 90-3597 for an estimated amount of $18,500.00 [ ] Motion 26. RENEWAL OF COUNTY OF LOS ANGELES PROBATION DEPARTMENT CONTRACTUAL [ ] Vote SERVICES AGREEMENT - At their August 27, 1991 meeting, the Council directed Public Works staff to execute an agreement with the County of Los Angeles Probation Department for graffiti abatement and other related services. During the last two and one half years, the County has provided the City with paid work crews through their Juvenile Alternative Work Service Program. RECOMMENDED ACTION: Direct the City Manager to execute Amendment No.:1 to the Agreement for Paid Work Crew Program Services conducted by the County of Los Angeles Probation Department. 10 [ ] Motion 27. REQUEST FOR AUTHORITY TO AMEND THE CONTRACT OF KATO & WARREN, INC., TO [ ] Vote PROVIDE ASSISTANCE TO THE CITY STAFF IN IMPLEMENTING RESOLUTION NO. 94-81 - In order to implement the stormwater utility service charges, the City must prepare a computer file and submit it to the L.A. County Auditor by August 10, 1994. The current contract is to be amended in include the services for this work. RECOMMENDED ACTION: Authorize the City Manager to execute the contract amendment with the firm of Kato & Warren, Inc. [ ] Motion 28. RESOLUTION NO. 94-84 - Demand Register Nos. 22, 23 and 24. RECOMMENDED ACTION: Adopt [ ] Vote Resolution No. 94-84. NEW BUSINESS 29. CULTURAL DIVERSITY TASK FORCE - At the May [ ] Staff 24 Council meeting, members of the community addressed the City Council asking for immediate action [ ] Speakers towards stopping a growing problem of racism and that related incidents within the Santa Clarita Valley. [ ] Motion Council then directed staff to develop a plan or task force that would confront these issues. [ ] Discussion RECOMMENDED ACTION: Direct the City Manager to assemble a task force to develop a plan of action to [ ] Vote address the issues of racism, appreciation of differences and the benefits of diversity in society. 30. APPLICATION FOR STATE -LOCAL [ ] Staff TRANSPORTATION PARTNERSHIP PROJECTS - RESOLUTION NO. 94-80 - Caltrans is currently [ ] Speakers accepting project applications for the sixth cycle of the State -Local Transportation Partnership Program [ ] Motion (SLTPP). This is a state-sponsored program designed to encourage local agencies to support roadway [ ] Discussion improvements with funds other than gas tax or developer contributions. RECOMMENDED ACTION: [ ] Vote Adopt Resolution No. 94-80, and authorize the City Engineer to submit these projects to Caltrans for consideration. 11 12 31. PHASE II - DEBRIS REMOVAL CONTRACT - On [ ] Staff June 16, 1994, Lloyd Prevost from Applied Environmental Management (AEM)/Jerry Blackshire [ ] Speakers informed staff that the volume of construction debris in the public right-of-way is increasing on a daily basis [ 1 Motion and therefore has caused delays in the removal of the debris on the scheduled routes. RECOMMENDED [ 1 Discussion ACTION: Direct the City Manager to initiate a change order in the existing contract for an amount not to [] Vote exceed $500,000 for a 30 day extension of service if necessary. 32. SUMMARY VACATION OF HOLT CANYON ROAD [ ] Staff - RESOLUTION NO. 94-73 - Residents have requested that a portion of future street dedication which was [ ] Speakers remained un -used for ten years be summarily vacated. RECOMMENDED ACTION: If the Council feels that [ ] Motion there will be no future need for the right-of-way, it should be vacated per this resolution. If the Council [ ] Discussion sees a potential for the construction of a road upon future development, the request should be denied. [ ] Vote COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION - Conference with legal counsel - existing litigation Government Code Section 54956.9(a) Castaic Lake Water Agency vs City of Santa Clarita & Redevelopment Agency. ADJOURNMENT 12 PROOF OF POSTING BY CITY CLERK MY OF SANTA CLARITA STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF SANTA CLARITA ) I, Donna M. Grindey, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita; that on June 23, 1994 between the hours of 9 o'clock a.m. and 5 o'clock p.m.; I caused to be posted in three conspicuous public places, as required by law, the following: City Council Agenda for: June 28, 1994 I hereby certify, under penalty of perjury, that the foregoing is true and correct and that this certification was executed by me on Tune 23; 1994 at the City Hall, Santa Clarita, California. Santa Clarita, California