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HomeMy WebLinkAbout1994-08-23 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. August 23, 1994 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business COUNCIL ACTION CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk before 7:00 p.m. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805)286-4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting (6:30 - 7:00 p.m.) This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session prior to 7:30 p.m. This session is open to the public. `] Public Participation (7:00 - 7:30 p.m.) This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to 7:00 p.m. and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. [ ] INVOCATION - Darcy [ ] CALL TO ORDER [ ] ROLL CALL [ ] FLAG SALUTE [ ] APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. [ ] APPROVAL OF MINUTES June 28, 1994 July 12, 1994 [ ] PRESENTATION Jack Woodrow Hart High Academic Decathlon Caught You Doing Something Good Award [ ] RECESS TO REDEVELOPMENT AGENCY MEETING [ ] CALL TO ORDER REDEVELOPMENT MEETING [ ] APPROVAL OF MINUTES June 28, 1994 [ ] PUBLIC PARTICIPATION `] RDAI. CONTRACT WITH GRC - [ ] Staff COPENHAVER, INC. FOR TECHNICAL REDEVELOPMENT SERVICES - The [] Speakers need for technical redevelopment guidance and analysis as well as financial analysis in [ 1 Motion support of the Recovery Agency has grown and should be formalized in a contract with [ ] 'Discussion GRC-Copenhaver, Inc. RECOMMENDED ACTION: Redevelopment Agency Board [ ] Vote authorize the Executive Director/City Manager to execute a contract with GRC- Copenhaver, Inc. which provides for technical redevelopment consulting services on an as - needed hourly basis. [ ] ADJOURN REDEVELOPMENT AGENCY MEETING [ ] RECONVENE CITY COUNCIL MEETING COUNCIL ACTION PUBLIC HEARING 1. REDUCTION IN DEVELOPER FEE FOR FIRE [ ] Open Hearing PROTECTION FACILITIES FOR FY 94-95 - RESOLUTION NO. 94-93 - Reduction of the fire [ ] City Clerk protection fee from $.1876 to $.1868 per square foot for FY 94-95 to match the fee established by the Los [7 Staff Angeles County Board of Supervisors in accordance with the joint collection of fire fees agreement with the [ ] Speakers Fire Protection District. RECOMMENDED ACTION: Conduct public hearing, take public testimony and [ ] Motion adopt Resolution No. 94-93. [ ] .Discussion [ ] Vote [ ] Open Hearing 2. ADOPTION OF A CITY PEDDLER AND SOLICITOR PERMIT, REPEAL OF THE CITY'S [] City Clerk PEDDLING ON HIGHWAYS CODE, ESTABLISHMENT OF FEES FOR A CITY [ ] Staff PEDDLER AND SOLICITOR PERMIT - RESOLUTION NO. 94.96; ORDINANCE NO. 94.10 [ ] Speakers AND 94-11 - This item is composed of several actions. First, a public hearing to establish fees for a City [ ] Motion Peddler and Solicitor Permit. Then, consideration of two ordinances`. one to allow permitting of peddling and [ ] Discussion soliciting activities and repeal the vague "Peddling on Highways" section of the Municipal Code, and the other [ ] Vote to introduce amendments to the County Business Licenses Code to be adopted, by reference, which will bring the City version of the County Code last adopted, by reference, in August 1988 up-to-date with the County Code in effect January 1994. RECOMMENDED ACTION: Open public hearing, receive public testimony, adopt Resolution No. 94-96, introduce, waive further reading and pass to second reading Ordinance No. 94-10 amending the Santa Clarita Municipal Code and introduce, waive further reading and pass to second reading Ordinance No. 94-11 and direct staff to publish and schedule public hearing prior to second reading. 4 [ ] Open Hearing 3. REGARDING THE PORTA BELLA SPECIFIC PLAN 91-001, WHICH INCLUDES AN [ ] City Clerk AMENDMENT TO THE GENERAL PLAN, AND DEVELOPMENT AGREEMENT 91.003 - A Public [ ] Staff Hearing regarding Master Case No.'s 91-164 and 93-012 (Porta Bella Specific Plan), including Specific Plan No. [ ] Speakers 91-001; Development Agreement No. 93-003; and Final Environmental Impact Report and Addendum SCH 92- [ ] Motion 041041. The property, known as the Bermite site, is located south of Soledad Canyon Road, east of Bouquet [ ] Discussion Canyon/San Fernando Roads.The Specific Plan proposes 2,911 dwelling units, including 1,244 single-family [ ] Vote homes and 1,667 multi -family uses; 56 acres of streets; and 106 acres of commercial, office, business park, and institutional uses. The Vesting Tentative Tract Map proposes to create 76 master lots to be further subdivided in future tract maps. The proposed Magic/Princessa corridor includes an off-site segment within the designated open space of Circle J Ranch and another extending west from the project site to San Fernando Road,. The Planning Commission recommended approval of this project 4-1 on June 21, 1994. RECOMMENDED ACTION: Open public hearing; receive public testimony; receive applicant presentation; set date for joint study session with the Planning Commission on October 4; set date for field visit during week of September 12; and continue public hearing to the October 11 Council meeting. 5 [ ] Open Hearing 4, APPEALS BY VARIOUS PARTIES CONCERNING THE PORTA BELLA SPECIFIC PLAN AND (] City Clerk RELATED ENTITLEMENT AND THE DECISION, ON JUNE 21, 1994, BY THE PLANNING [ ] Staff COMMISSION - A Public Hearing regarding Master Case No.'s 91-164 and 93-012 (Porta Bella Specific (] Speakers Plan), including; Vesting Tentative Tract Map No. 51599; Oak Tree Permit No. 91-033; and FEIR and [] Motion Addendum SCH 92-041041: (1) Everett D. Scott, Jr., Keysor-Century Corporation, appealed the vesting [ ] Discussion tentative tract map and conditions, and the revised road network, (2) Circle J residents appealed the decision of [] Vote the Planning Commission; (3) Mr. Sam Veltri, of Northholme Partners and the project applicant, appealed Traffic Condition TE -1. The Vesting Tentative Tract Map proposes to create 76 master lots. RECOMMENDED ACTION: Open public hearing; receive public testimony; set date for joint study session with Planning Commission on October 4th; set date for field visit for week of September 12; continue public hearing to October 11 Council meeting; and directstaff to present the public hearing for the appeals of the Planning Commission decision on Porta Bella and the public hearing for Council consideration of Porta Bella Specific Plan & Development Agreement together in a single agenda item for future Council hearings. UNFINISHED BUSINESS 5. CONTINUING THE LOCAL EMERGENCY - This [ I Staff item is on the agenda pursuant to Government Code [ ] Speakers Section 8630, which states the governing body shall review, at least every 14 days until such local [ ] Motion emergency is terminated, the need for continuing the local emergency. RECOMMENDED ACTION: [ ] Discussion Continue the local emergency for the next 14 days. ( ] Vote CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 6. ELSMERE DEIR/DEIS TECHNICAL REVIEW - CONSULTANT CONTRACTS - List of qualified [ ] Vote consultants with specific technical expertise to review the DEIR/DEIS being prepared for the proposed Elsmere Canyon Landfill. The consultants listed participated in the City's Request For Qualifications (RFQ) process for this project, and contracts are being executed under the authority given to staff on May 24, 1994. Staff seeks to advise Council that contracts are being executed per that direction. RECOMMENDED ACTION: Receive and file. [ ] Motion 7. MUNICIPAL REPORT AND RECREATION PROGRAM PRINTING CONTRACT - On July 25, [ ] Vote 1994, the publisher of the City of Santa Clarita's Municipal Report and Recreation Program, Shorco Publishing, Inc., declared Chapter Seven bankruptcy, The upcoming Fall issue of the brochure was in the final stages of typesetting, and was one week away from printing. Shorco returned the work done up to that point. In order to deliver the brochure to the public on schedule, staff entered into an agreement with Steve David, formerly of Shorco Publishing to complete the design and typesetting for $250.00. Staff also solicited bids in order to find the least expensive printing company. RECOMMENDED ACTION: Ratify the purchase orders in the amounts of $250.00 and $17,000.00 awarded to Steve David and Andrews Printing Company, respectively, [ ] Motion S. PROPOSITION A FUNDING FOR SOUTH FORK TRAIL - PHASE IV - RESOLUTION NO. 94-94 - On [ ] Vote November 3, 1992, voters approved Proposition A. the Safe Neighborhood Parks Act.. The City Council approved in the fiscal year 1994-95 municipal budget $1001000 of discretionary Proposition .A funds to be utilized for easement acquisition, design, and construction of the South Fork Trail - Phase IV. This phase extends along the South Fork River corridor from Magic Mountain Parkway northwesterly to the McBean Parkway bridge. The County of Los Angeles Regional Parkand Open Space District requires a resolution by the City Council in order for the City to enter into an agreement to utilize grant funds. RECOMMENDED ACTION: Adopt Resolution No. 94-94, allowing the City to enter into an agreement with the County of Los Angeles and authorizing the City Manager to conduct all negotiations and execute all documents which may be necessary for the completion of the proposed South Fork Trail -Phase IV project.. [ ] Motion 9. CORPORATE YARD, PHASE II - PROJECT 94-009 REQUEST FOR ENGINEERING SERVICES - Select [ ] Vote professional Architectural/Engineering firm to prepare construction plans, specifications, work schedule and bid documents for alterations to Corporate Yard. RECOMMENDED ACTION. Award professional design contract to Robinson/Takahashi/Katz in the amount of $29,300.00 and authorize the City Manager to sign the contract. [ ] Motion 10. FISCAL YEAR 93-94 SLURRY SEAL PROGRAM (PROJECT 95-26) BID AWARD - This years program [ ] Vote proposes to slurry seal to maintain and extend the service life of the streets slurried. This project also proposes to utilize a heater -remix process to repair streets that are severely deteriorated. RECOMMENDED ACTION: Award the contract to Roy Allen in the amount of $697,287.00 8 [ ] Motion 11. EMERGENCY REPAIR CONTRACT FOR CORDOVA MOBILE HOME PARK (PROJECT NO. [ ] Vote MH 94-2200) - PROJECT ACCEPTANCE - The subject project has been completed to the satisfaction of the City, which repaired Cordova mobile homes damaged by the Northridge quake. RECOMMENDED ACTION: Council accept the work performed by Stark Foundation Systems, direct the City Clerk to file the Notice of Completion and staff be directed to release the $25,000 cash bond 35 days after the Notice of Completion is recorded. [ ] Motion 12. AMEND PURCHASE ORDER CONTRACT WITH AMPAK ENGINEERING - Informal Purchase Order [ ] Vote Contracts are entered into between the City and vendors/contractors for services without Council action provided the contract amount does not exceed $20,000. Emergency street restoration work currently in progress is close to exceeding this amount and requires Council approval for further expenditure. RECOMMENDED ACTION: Council approve amending the purchase order to read "Not to exceed $30,000" in order for work currently under way may be completed. [ ] Motion 13. ACCEPTANCE OF PROJECT NO. 95-901 "ON - SYSTEMS ROADS" - Acceptance of Emergency street [ ] Vote restoration work on "On -Systems Road" on Bouquet Canyon Road, Soledad Canyon Road, Via Princessa, McBean Parkway, et al. RECOMMENDED ACTION: Accept work performed by R.C. Becker & Sons, and direct City Clerk to file the Notice of Completion and direct staff to release the ten percent retention 35 days after the Notice of Completion is recorded. [ ] Motion 14. AGREEMENT WITH MEYER, MOHADDES ASSOCIATES TO CONDUCT TRAFFIC STUDY [ ] Vote FOR AMENDMENTS TO THE CENTER CITY CIRCULATIONS SYSTEMS - Staff solicited proposals from various pre -qualified firms to conduct the traffic study which would form the basis for the proposed amendments and associated environmental documents. RECOMMENDED ACTION: Authorize the City Manager to execute an agreement for the total amount of $31,235.00 with Meyer, Mohaddes Associates, funds available in Account #01-5402-227. 17 [ ] Motion 15. MOU BETWEEN CITY OF SANTA CLARITA AND SANTA CLARITA SENIOR CENTER - Each year the [ ] Vote City of Santa Clarita executes an MOU with the Santa Clarita Senior Center, in which the senior center provides services to the transit division in exchange for $50,000. RECOMMENDED ACTION: Council approve and authorize the Mayor to execute an MOU with the Santa Clarita Senior Center and issue a check in the amount of $50,000 budgeted in account 01-6000- 230 in exchange for services supporting the Santa Clarita Transit program. [ I Motion 16. LINE 795 FARES, METROLINK PASSES, FREQUENT RIDER PROGRAM -Establish fares for [ ] Vote Line 795, allow Metrolink passes to be honored on local buses at all times and create a frequent pass rider program. RECOMMENDED ACTION: Approve the recommended fare structure for Line 795, honoring valid Metrolink monthly passes on local buses at all times and initiation of the Frequent Rider Program. [ ] Motion 17. AGREEMENT WITH LOS ANGELES COUNTY - Each year the City of Santa Clarita enters into an. [ ] Vote agreement with Los Angeles County to receive reimbursement for transit services provided to residents of unincorporated area of Los Angeles County. RECOMMENDED ACTION: Council approve and authorize the Mayor to execute an agreement with Los Angeles County forreimbursingthe City for transit services provided to resident of unincorporated areas of Los Angeles County. [ ] Motion 18. FUNDING AGREEMENT FOR REIMBURSEMENT OF FEMA FUNDS FOR THE CONSTRUCTION OF [ ] Vote THE PRINCESSA METROLINK STATION - In order to be reimbursed for construction of the Princessa Metrolink Station a funding agreement must be approved. RECOMMENDED ACTION: Approve and authorize Mayor to execute an agreement with the MTA in order to receive reimbursement incurred in the construction of the Princessa Metrolink Station. 10 [ ] Motion [ ] Vote 19. RECORDS RETENTION SCHEDULE - The records retention schedule was developed and implemented in September, 1993. On a yearly basis the retention schedule will be reviewed by each department for any amendments needed. The amendments are approved by the department head, the City Clerk, the City Attorney and. the City Council. Once approved by the City Council, staff will begin to purge the records for either storage or destruction. RECOMMENDED ACTION: Approve amendments to the records retention schedule and direct the City Clerk to begin the storage and destruction process of the records management program. [ ] Motion 20. INFORMATION SYSTEM PURCHASES - Through the budget process each year, information system needs [ ] Vote are identified, prioritized and funded. These needs include operational supplies, software licenses, and equipment. New software licensing and software upgrades are required in order for the City to comply with licensing requirements. The City is eligible to utilize the State of California and County of Los Angeles contracts for the purchase of computer equipment, supplies and software. RECOMMENDED ACTION: Authorize City staff to utilize State and County contracts for the purchase of computer equipment and software identified for fiscal year 1994- 95. [ ] Motion 21. AGREEMENT FOR STUDENT PARTNERSHIP PROGRAM - RESOLUTION NO. 94-101 - In March [ ] Vote of 1994, the City Council, the William S. 'Hart Union High School District Board of Directors, as well as the Los Angeles County Office of Education adopted in concept a program involving the above mentioned agencies to assist at -risk students academically, avocational and socially. The portion of the City's participation in this program involves an allocation of not to exceed $50,000 for the 1994/95 fiscal year. All costs associated with this program relative to the City's participation will be encumbered by the William S. Hart Union High School District, and reimbursed by the City. RECOMMENDED ACTION: Adopt Resolution No. 94-101 approving an agreement between the William S. Hart Union High School District and the City of Santa Clarita for the Student Partnership Program. 77 [ ] Motion 22. TRANSFER OF LEASE AGREEMENT FROM LOS ANGELES COUNTY MTR TO CITY OF SANTA [ ] Vote CLARITA - With the restoration of highway capacity between Santa Clarita and the Los Angeles Basin in July, 1994, FEMA has ceased reimbursement payments for the lease. In keeping with the policy that local entities are responsible for Metrolink stations within their communities, the MTA is transferring responsibility for the lease of the Princessa Metrolink Station to the City. RECOMMENDED ACTION: Council approve and authorize the Mayor to execute the transfer agreement with the MTA for assumption of the lease for the Princessa Metrolink Station. [ ] Motion 23. KBET GENERATOR - Following the January 17th earthquake, KBET radio station was designated the [ ] Vote official emergency broadcast station for the City. Due to power failure, KBET was unable to broadcast for 40 hours following the earthquake. A private company announced it would donate one generator to the City to be used specifically by KBET. RECOMMENDED ACTION: Council direct staff to accept contract for use of one generator from a donor wishing to remain anonymous. [ ] Motion 24. LAW ENFORCEMENT SERVICES CONTRACT - This item is on the agenda for renewal of the Law [ ] Vote Enforcement Services Contract for 1994-95 fiscal year. Services contained within the contract are consistent with that authorized with the adoption of the 94-95 City budget. RECOMMENDED ACTION: Council, pending approval of the City Attorney, renew the Law Enforcement Contract for the 1994-95 fiscal year in an amount not to exceed $10,132,800. [ ] Motion 25. REBID FOR YOUTH SPORTS UNIFORMS - Bids were opened on August 4th of which four sports uniform [] Vote companies responded. The apparent low bidder is Manana Grafix, however, staff is requesting rejection of all bids due to a typographical error in the bid specifications. RECOMMENDED ACTION: Council reject all bids and direct staff to continue to proceed in rebidding this project to ensure fair and equitable competition among bidders. : [ ] Motion 26. RESOLUTION NO. 94.100 - Demand Register Nos. 27 through 31. RECOMMENDED ACTION: Adopt [ ] Vote Resolution No. 94-100. 12 13 NEW BUSINESS 27. LYONS AVENUE PARKING - This item is on the [ ] Staff agenda at the request of Councilmember Heidt to I1 Speakers discuss the short and long range no-parking arrangements on Lyons Avenue, and to discuss the [ ] Motion Valencia Market Place's impact of requiring full time "no-parking" provisions on Lyons Avenue. [ ] Discussion RECOMMENDED ACTION: Receive public input and direct staff to perform an analysis of the advantages or [] Vote disadvantages of continuing the peak-hour no-parking restrictions along Lyons Avenue. [ ] Staff 28. COUNTY MONITORING - THE VALENCIA MARKETPLACE PROJECT STATUS REPORT [ ] Speakers (PROJECT 92-075) - This item is on the agenda as a status report of the Los Angeles County Board of [ ] Motion Supervisor's action approving the Valencia Marketplace project. RECOMMENDED ACTION: Receive staff [ ] Discussion presentation and review the new information prepared by staff and provide staff further direction. [ ] Vote 29. LOS ANGELES COUNTY LIBRARY COMMUNITY [ ] Staff FACILITIES DISTRICT - The Los Angles County Library District has submitted a proposal to the Board [ ] Speakers of Directors to establish a Community Facilities District (CFD) to provide supplemental financing for library (] Motion services. If approved by the Board of Supervisors, formation of the CFD will result in the levy of a benefit (] Discussion charge which will appear on the regular property tax bill in November, 1994 for property located within the [ J Vote district boundaries. RECOMMENDED ACTION: Based on information in agenda report and in the absence of information and inability to conduct a thorough public participation process, staff recommends that the Council not participate with the County at this time in the proposed CFD; direct staff to write a letter to the County Library staff notifying them of the Council's decision; and direct staff to implement a public participation program on the CFD proposal and if City support is determined, request County to include City in CFD next year. 13 14 30. SIERRA HIGHWAY BEAUTIFICATION PROJECT [ ] Staff Sierra Highway, between the northern City limits and Friendly Valley south to the City limits, is in need of [] Speakers repair. The southern section, from San Fernando Road to the City limits, will be included in the State overlay [ I Motion project. With regard to the section from the northern City limits to: Friendly Valley, the City has researched ['] Discussion the area and identified three possible options for Council's consideration in this report. [ ] Vote RECOMMENDED ACTION:Continue with Option 1 to repair, clean up and grade road shoulders and work with Building & Safety for the removal of abandoned buildings and resolution of code violations; and Parks Dept. continue with the planting of trees along Sierra Hwy. and that for future phases Option 2 & Option 3 be discussed as part of the FY 95-96 budget process and Recovery Agency work plan. 31. EXTENSION OF EARTHQUAKE RELATED [ ] Staff DEBRIS REMOVAL PROGRAM - In August, staff conducted field visits to all four communities of the City [ ] Speakers and observed that homeowners were still undergoing reconstruction and debris resulting from this activity [ ] Motion was being put onto the streets for pick up. Staff has received numerous calls from community members [ ] Discussion asking the City extend the removal program. RECOMMENDED ACTION: Direct staff to initiate a [ ] Vote change order with Jerry Blackshire/AEM for the period beginning September 1, 1994, and ending December 31, 1994. 32. HIGH SPEED RAIL STUDY - Caltrans is currently [ ] Staff undertaking an engineering study of high "speed rail alignments between Los Angeles and Bakersfield. All [ ] Speakers alignments serve the Santa Clarita Valley. This agenda item will update the Council on the status of this study. [ ] Motion RECOMMENDED ACTION: Provide direction to staff as to actions desired regarding potential high speed rail [ ] Discussion service to Santa Clarita. [ ] Vote 14 cnc1agn.aug23ang.gmd 15 33. CDBG EARTHQUAKE REPAIR WORK PROGRAM [ ] Staff This item is on the agenda so that staff direction can be established for proceeding with the expenditure of [ ] Speakers CDBG monies for the repair of earthquake damaged residential units in the community. RECOMMENDED [ ] Motion ACTION: Council authorize solicitation of proposals to provide the outlined professional services. [ ] Discussion [ ] Vote COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT cnc1agn.aug23ang.gmd 15 PROOF OF POSTING BY CITY CLERK CITY OF SANTA CLARITA STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss MY OF SANTA CLARITA ) I, Donna M. Grindey, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita; that on August 18,'1994 , between the hours of 9 o'clock a.m. and 5 o'clock p.m.; I caused to be posted in three conspicuous public places, as required by law, the following: City Council Agenda for: August 23, 1994 I hereby certify, under penalty of perjury, that the foregoing is true and correct and that this certification was executed by me on August 18, 1994 , at the City Hall, Santa Clarita, California. I)bnna M. Grindey, CMC City Clerk Santa Clarita, California