HomeMy WebLinkAbout1995-11-14 - AGENDA REPORTS - AWARD CONTR ASPHALT CONCRETE (2)AGENDA REPORT
Ci anager Approval
Item to be presented by:
Lvnn M. Harris
CONSENTCALENDAR
DATE: November 14, 1995
SUBJECT: AWARD CONTRACT FOR ASPHALT CONCRETE
DEPARTMENT: Public Works
BACKGROUND
Santa Clarita's Street Maintenance Division is responsible for all asphalt concrete work within the
City right of way. This type of work is performed on a daily basis by the City's Asphalt Crew, and
encompasses projects that require small amounts of asphalt such as pothole repairs, and larger
projects such as "dig outs" which can require 30 to 40 tons of asphalt at one time,
The quantity of asphalt concrete purchased on any specific day can exceed the City's $500.00 limit,
It is proposed that an open purchase order be awarded to the vendor able to meet all City Street
Maintenance requirements at the best price. This proposed action ensures that all necessary materials
will be readily available for the Asphalt Crew so that all work may be completed in an efficient
manner.
In July of 1995 a request for sealed bids (BID 9 PW -95-96-05) was advertised with the following bids
received on August 10, 1995:
company
Location
Price Per Ton
P.W, Gillibrand
Santa Clarita
$47.63
Blue Diamond Materials
Irwindale
$47.63
R.C. Becker and Sons, Inc-
Newhall
$49.79
Bid requests were sent to six companies including P.W. Gillibrand, Blue Diamond, R.C. Becker and
Sons, Inc., Industrial Asphalt, Reliable Paving, and Rick Franklin Construction. Additionally, staff
mailed bid packages to the Valencia Industrial Association, both Chambers of Commerce and a firm
called BIDNET.
Continued To:
Agenda Items
As depicted above, both P.W. Gillibrand and Blue Diamond Materials have submitted similar priced
bids to the City. In review of both bid proposals, staff has found that P.W, Gillibrand maintains an
asphalt production plant within the Santa CMta Valley, while Blue Diamond Materials closest facility
is located in Sun Valley. As City staff is responsible for picking up these materials, based upon their
facility's proximity to Santa Clarita, staff has determined P,W. Gillibrand to be the lowest responsible
bidder,
RECOMMENDATION
Authorize the City Manager to execute all contract documents and; direct staff to issue an open
purchase order to P.W- Gillibrand in an amount not to exceed $15,000 for the purchase of asphalt
concrete specified in Bid # SM -95-96-05, to be ftinded through Street Maintenance Account No. 02-
6505-227.
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