HomeMy WebLinkAbout1995-07-11 - AGENDA REPORTS - AWARD OF CONTR DIAL A RIDE (2)AGENDA REPORT
City Manager Approv 10&
Item to be presented
Lynn M. Harris, D
10 1
Mana2er, Director oVfU1&&140
CONSENT CALENDAR
DATE: July 11, 1995
SUBJECT: AWARD OF CONTRACT FOR DIAL -A -RIDE RADIO SERVICES
DEPARTMENT: Public Works
BACKGROUND
The City radio frequency assigned to Santa Clarita Transit is a shared frequency between Dial -A -
Ride (DAR) and fixed route drivers, Due to the possibility of emergency radio transmissions from
the DAR drivers, and a conflict of that transmission being blocked by fixed route drivers, the
Transit Division has been contracting with All Points Communications to supply a separate
communications radio frequency including a base radio and 14 mobile units. At this time, All
Points Communications is considered sole source due to entrance onto Oat Mountain, a Los
Angeles County -owned radio tower, being Limited. No increase in cost has been realized over this
three year renewal contract. During Fiscal year 95/96, the General Services Purchasing Agent
will be doing research and cost analysis on alternatives for Dial -A -Ride communications.
RECOMMENDATION
Approve contract for expenditure as appropriated for FY 95/96 in the amount of $17,280.
ATTACHMENT
Copy of proposal from All Points Communications.
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JUN -13 -SS 12=07 FROM:Kinkos an Burnet Ra�a ID=SI2339182S
ALL POMS COMMCATIONS
P.O. Box 79Li36
San Antonio, Texm 78M
(512) 493 -7S87
June 13, 1995
PROPOSAL FOR.,
Ms. Robyn Dowd'
city of Santa Clarita
(805) 294-2507
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15
RENTAL PROPOSAL
DESCRIPTION
Motorola Maxtrac Base
SUBMITTED BY;
PAGE 2/s
Bill Sledge
General Manager
(210) 49j-7587
UNIT COST TOTAL'COST
s 90-00/mo. $ 90-00/mo.
Motorola MTk900 Portable 90.00/mo. 1350.00/mo.
(includes rapid charger)
TOTAL MONTHLY RENTAL $1,440.00
SALES TAX EXEMPT
TOTAL MONTHLY RENTAL 1,440-00
PRICES QUOTED INCLUDE DISPATCH AIRTIME ON MOTOROLA'$
OAT MOUNTAIN TOWER SITE AND NORMAL MAINTENANCE COVERAGE
A REPLACEMENT RADIO WILL BE PROVIDED WITHIN 72 HOURS OF
'A REPORTED FAILURE OF ANY OF THE RADIOS LISTED NBOVE
PROPOSAL VALID FOR 30 DAYS
JUM-13-SS 12:07 FROMzKinkos on Burnet Road ID�512339162S
RENTAL CONTRACT
ALL POINT� COMMUNICATIONS
P.O. BOX 791536
SAN ANTONIO, TEXAS 78279
(512) 493-7587
Motorola Handheld Portable Radios
PAGE 3/5
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JUM-13-SS 12209 FROM2Kinkos on Burnat Rnaa ID2SI2339182S PACE 4/S
RENTAL CONTRACT
Terms and Conditions
I . Customer acknowledges that he had examined and tested the
items of equipment listed herein and that the same are in good
working condition.
2. The equipment leased here under, shall be used only by duly
qualified employees and/or agent% of Customer and in strict
accordance with the laws of its location and with the use
contemplated in this ZLgraement- Customer, shall keep the
equipment leased hereby in Customer's sole custody and shall not
Pei -sit the leased equipment to be used in violation of any
federal, state, or municipal statue, of any statute, law,
ordinance, rule or vegulatiou of any duly constituted public
authority.
3. Radios ar-e all maintained under- the Company's program. if
any radio ceases to wOrki in the course of normal daily usage ar-
by factory defect, Company agrees to repair/replace within the
required seventy two hour Pei`i0d-
4. Other than normal wearlt if any of the equipment is returned
in a damaged or destroyed condition or if any such item is not
returned for any reason (including but not limited to
destruction, confiscation, theft or- act of God�, Customer shall
pay to Company the monetary value of each item of leased
equipment as per list posted in Company�s office, a copy of which
will be furnished to CustomeT- upon request.
5. Customer specifically acknowledges Company's superior title
and ownership of the equipment and shall keep the equipment free
of all liens, levies and encumbrances. Customer agrees not to
remove or cover the tag or nameplate on equipment showing
ownership of the Company.
S. Company does not carry any insurance on the leased equipment.
If customer wishes the equipment to be insured, Customer must
carry the policy himself.
7_ Custome. acknowledges that transmission and reception
coverage has been verified befor-ehand. Rny problems with
transmission and reception coverage must be worked out befor-ehand
as transmission and reception c:overage problems'are not a reason
for cancellation of the Rental Contract.
S. Rental Conte�act will be for a period of twelve months.
9. Customer agrees to return all same equipment (as verified by
serial numbers and date codes) in good working order� less normal
wear-, at the end of the twelve month period unless an extension
of contract has been negotiated in writing.
JUN -13-95 ID=SI23391625 PACE S/S
12=08
FRQM:Kinkos
on Burnet
Road
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MOTOROLA MTX -900 PACKAGE
Basic Package Includes:
*Dual r_harga High Capacity Nickel -Cadmium Battery
�Flex Antenna (6.6 inch)
*Belt Clip
Rzkpxd Rate Charger
*Desktop
*uSer"S Guide
*2 Watts of Power
*Low Battery Alert
*T�unked Operation
�Time-Out Timer
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