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Home My WebLink About1995-07-11 - AGENDA REPORTS - BILLING OF DIRECT ASMT (2)AGENDAREPO City Manager Approval Item to be presented by: Anthony J. Nisich4,n CONSENTCALENDAR DATE: July 11, 1995 SUBJECT: AGREEMENT WITH THE LOS ANGELES AUDITOR -CONTROLLER FOR BILLING OF DIRECT ASSESSMENTS DEPARTMENT: Community Development There are several direct assessment districts within the City. These districts were established to provide for services and continual maintenance of landscaping, facilities, or compliance with the Federal Stormwater mandate. The districts are: • Drainage Benefit Assessment District #3 • Drainage Benefit Assessment District #6 • Drainage Benefit Assessment District #18 • Santa Clarita Landscape District #1 • Santa Clarita Storinwater Utility The funds to provide these services are collected by the Auditor -Controller through direct assessments on the Secured Tax Roll. The funds are then disbursed to the City for administration of the district. The agreement establishes the Auditor -Controller billing service charges, plus a 6.5% insurance/liability surcharge, which is charged to all contract cities in the event of liability claims. All agencies, including the County, who use the Tax Assessors billing services, are required to pay the same surcharge. At this time, the City has approximately 450 parcels in its special districts and 40,000 parcels in the Stormwater Utility where these billing services will be utilized. This cost will be automatically deducted by the Auditor -Controller from the direct assessment amount collected prior to disbursement of funds to the City. Based on the number of billings and the amount of staff time that would be required to perform this function, staff feels that continuing the services of the Auditor -Controller direct billing is the most cost-effective method of billing the special district assessments. Ar AGREEMENT WITH THE L.A. AUDITOR -CONTROLLER July 11, 1995 - Page 2 Approve the agreement, and authorize the City Manager to execute the agreement. Direct the City Clerk to mail a copy of the agenda item, the signed agreement and agency information sheets to the auditor -controller. ATTACHMEN Agreement for Billing of Direct Assessments Agency Information Sheet NED:hds ....flN..t,..d.n.d AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS This agreement is made and entered into between Los Angeles County Auditor-ContrvUer and the City of Sta ClarUa to provide the service of placement of direct assessments on the Secured Tax Roll and distribution of collections to the City of Sta Clarita. 1. PROPERTY TAX SERVICES Los Angeles County will place direct assessments on the Secured Tax Roll and distribute collections to the City of Sta Clarita at the same time and in the same manner as Los Angeles County property taxes are collected and distributed. the City of Sta Clarita will adhere to the policies and procedures established by the Los Angeles County Auditor -Controller as outlined in the Direct Assessment Submission Procedures Manual. Requests for the levy of direct assessments shall be accompanied by a resolution stating the agency has complied with all laws pertaining to the levy of the particular assessment and indicating the purpose of the direct assessment. Fee for Billing Services For billing of direct assessments, the Los Angeles County Auditor -Controller shall collect the following charges: Automated (tape) Input - $0.17 per assessment per parcel Manual Input ' - $1.40 per assessment per parcel An Insurance/Liability Surcharge of 6.5 % per assessment per parcel will be collected on direct assessment accounts that are NOT special districts for contracting cities. For correction of direct assessments requested by the City of Sta Clarita after extension of the tax roll, the Los Angeles County Auditor -Controller will collect $20.00 per correction. 'Me Los Angeles County Auditor -Controller will charge an additional fee for extended services provided to the City of Sta Clarita that are not outlined in the Auditor -Controller Direct Assessment Submission Procedures Manual. H. COLLECTION OF AUDITOR -CONTROLLER FEES Direct Assessment billing charges are collected once a year, on the January 10% advance distribution. Any additional charges are deducted on the next available distribution of monies. Direct Assessment Agreement Page 2 III. ACCOUNTING SERVICES The Los Angeles County Auditor -Controller has available a report of direct assessments levied for the tax year by parcel and will provide the City of Sta Clarita this report upon request. Accounting Services beyond this will be considered extended services and win be subject to additional charges and fees. IV. MODIFICATION OF COLLECTION FEES AND CHARGES z The Los Angeles County Auditor -Controller reserves the right to increase or decrease any charges herein provided, in proportion to any changes in costs incurred by the Auditor -Controller in providing the services described herein, provided that written notice of any increase or decrease in charges is given to the City of Sta Clarita. V. TERMS OF AGREEMENT All existing agreements between Los Angeles County Auditor -Controller and the City of Sta Clarita pertaining to the collection of direct assessments shall be terminated upon the execution of this agreement. This agreement shall continue from year to year and shall be subject to cancellation by either party by giving a thirty -day written notice to the other party of cancellation. Taxing Agency LOS ANGELES COUNTY AUDITOR -CONTROLLER By: Date: Date: Auditor -Controller 23920 Valencia Blvd. Phone Suite 300 (805) 259-2489 City of Santa Clarita Fax California 91355-2196 (805) 259-8125 City of Santa Clarita County of ILos Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION S11EET DA Account 249.58 STA CLARITA STORMWATER Please be advised that for fiscal year 1995-96: (Place initials next to the correct response�): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). X 2a. To ensure that direct assessments are included on the tax roll, we will submit Direct Assessment input for the above referenced direct assessment account on or before August Ist for manual input and August 10th for automated input. X b. We have read and signed the revised AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS. (Return Agreement with Information Sheet) X c. Resolution is a requirement for processing direct assessment. 1) Resolution attached YES 13 NO 13 2) Resolution will accompany 95-96 input YES a NO 13 The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Nancy Delange Phone Number( 805 ) 286-4067 Ext For correspondence regarding direct assessment processing, the Auditor -Controller will mail a copy to the Finance Office. It will be our responsibility to inform the Finance Office that a copy should be forwarded to us. Director of Finance: (Please print name) Steve Stark For any questions, please call me at (805 ) 255-4996 Ext Agency Representative Signature Date Agency Representative Name (inprint) PRINrED ON RECYCLED PAPER 23920 Valencia Blvd. Phone Suite 300 (805) 259-2489 City of Santa Clarita Fax Califonnia91355-2196 (805) 259-8125 City of -Santa Clarita County of �,os Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SBEET DA Account 249.57 STA CLARITA LANDSCAPE DIST #1 Please be advised that for fiscal year 1995-96: (Place initials next to the correct response5): X 1. We will not submit Direct Assessment Input for the above referenced account, (STOP here if initialed, and go to next paragraph). 2a. To ensure that direct assessments are included on the tax roll, we will submit Direct Assessment input for the above referenced direct assessment account on or before August Ist for manual input and August 10th for automated input. b. We have read and signed the revised AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS. (Return Agreement with Information Sheet) c. Resolution is a requirement for processing direct assessment. 1) Resolution attached YES 0 NO 13 2) Resolution will accompany 95-96 input YES 0 NO El The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Nancy Delange Phone Number ( 805 286-4067 Ext For correspondence regarding direct assessment processing, the Auditor -Controller will mail a copy to the Finance Office. it will be our responsibility to inform the Finance Office that a copy should be forwarded to us. Director of Finance: (Please print name) For any questions, please call me at ( 8 05 ) Agency Representative Signature Steve Stark 255-4996 Agency Representative Name (in printj 0 PRINTED ON RECYCLED PAPER Date Ext 23920 Valencia Blvd. Suite 300 City of Santa Clarita California 91355-2196 City of Santa Clarita County of Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 Phone (805) 259-2489 Fax (805) 259-8125 AGENCY INFORMATION SHEET DA Account 249.54 SANTA CLARITA DRAINAGE #18 Please be advised that for fiscal year 1995-96: (Place initials next to the correct responses): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). x 2a. To ensure that direct assessments are included on the tax roll, we will submit Direct Assessment input for the above referenced direct assessment account on or before August Ist for manual input and August 10th for automated input. X b. We have read and signed the revised AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS. (Return Agreement with Information Sheet) X c. Resolution is a requirement for processing direct assessment. 1) Resolution attached YES E NO E3 2) Resolution will accompany 95-96 input YES EX NO El The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Nancy Delange Phone Number (805 ) 286-4067 Ext For correspondence regarding direct assessment processing, the Auditor -Controller will mail a copy to the Finance Office. It will be our responsibility to inform the Finance Office that a copy should be forwarded to us., Director of Finance: (Please print name) For any questions, please call me at (8 0 5 ) Agency Representative Signature Steve Stark 255-4996 Agency Representative Name (in print) 0 PRINTED ON RECYCLED PAPER Date Ext 23920 Valencia Blvd. Phone Suite 300 (805) 259-2489 City of Santa Clarita Fax Califonnia91355-2196 (805) 259-8125 City of Santa Clarita County oO Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 AGENCY INFORMATION SHEET DA Account 249.53 SANTA CLARrrA DRAINAGE #6 Please be advised that for fiscal year 1995-96: (Place initials next to the correct responses): We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). X 2a. To ensure that direct assessments are included on the tax roll, we will submit Direct Assessment input for the above referenced direct assessment account on or before August Ist for manual input and August 10th for automated input. X b. We have read and signed the revised AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS. (Return Agreement with Information Sheet) X c. Resolution is a requirement for processing direct assessment. 1) Resolution attached YES M NO 0 2) Resolution will accompany 95-96 input YES XX NO 0 The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Nancy Delange Phone Number ( 805 ) 286-4067 Ext For correspondence regarding direct assessment processing, the Auditor -Controller will mail a copy to the Finance Office. It will be our responsibility to inform the Finance Office that a copy should be forwarded to us. Director of Finance: (Please print name) Steve Stark For any questions, please call me at (805 ) 255-4996 Ext Agency Representative Signature Date Agency Representative Name (in print) M PRINTED ON RECYCLED PAPER 23920 Valencia Blvd. Suite 300 City of Santa Clarita California.91355-2196 City of Santa Clarita County of 'Los Angeles Auditor -Controller, Tax Section Direct Assessment Processing Unit 500 W. Temple Street, Room 153 Los Angeles, CA 90012 Phone (805) 259-2489 Fax (805) 259-8125 AGENCY INFORMATION SBEET DA Account 249.52 SANTA CLARITA DRAINAGE #3 Please be advised that for fiscal year 1995-96: (Place initials next to the correct response5): 1. We will not submit Direct Assessment Input for the above referenced account. (STOP here if initialed, and go to next paragraph). x 2a. To ensure that direct assessments are included on the tax roll, we will submit Direct Assessment input for the above referenced direct assessment account on or before August lst for manual input and August 10th for automated input. X b. We have read and signed the revised AGREEMENT FOR BILLING OF DIRECT ASSESSMENTS. (Return Agreement with Information Sheet) X c. Resolution is a requirement for processing direct assessment. 1) Resolution attached YES XX NO 0 2) Resolution will accompany 95-96 input YES 31 NO 0 The following name and phone number will be the contact for any taxpayer questions regarding direct assessment charges for the above referenced account number: (Please print) Name of Taxpayer's Contact: Phone Number ( 805 ) 286-4067 Nancy Delange Ext For correspondence regarding direct assessment processing, the Auditor -Controller will mail a copy to the Finance Office. It will be our responsibility to inform the Finance Office that a copy should be forwarded to us. Director of Finance: (Please print name) Steve Stark For any questions, please call me at ( 805) 255-4996 Agency Representative Signature Date . Agency Representative Name (in print) PRINTED ON RECYCLED PAPER Ext