HomeMy WebLinkAbout1995-01-24 - AGENDA REPORTS - CITIZEN INVOLVEMENT PROCESS (2)P
UNFINISHED BUSINESS
DATE: January 24, 1995
SUBJECT: On -Going Citizen Involvement in the Redevelopment Process
DEPARTMENT: Community Recovery Agency
Background:
At the Recovery Agency Board's October 25, 1994 meeting, the subject of providing for on-going
citizen participation in the redevelopment process was considered and direction provided that the
concept of an expanded Agency Board be further refined for possible adoption. (Other aspects of the
public input provided through the Recovery Agency Community Participation Process were also
discussed and are documented in the complete agenda package of that meeting for appropriate
follow-up. These items are not considered here.)
This Agenda Report is being prepared to conclude the public process of refining and describing the
concept of an expanded Agency Board. The substance of this Report has been presented for full
participation of the various interested citizen groups (including the Chamber of Commerce
Redevelopment Task Force and local School officials). Concurance exists that it should be adopted
for implementation.,
As an aside, the Chamber Redevelopment Task Force felt it was important to restate to the
Council/Agency Board their stong recommendations that, in the event that the City/Recovery
Agency is successful in its lawsuit with Castaic Lake Water Agency, that the compromise reduced
size Project Area should be independently implemented.
Attached is a complete copy of the Supplemental Agenda Report presented at the Agency Board's
October 25,1994 meeting. The Board will recall that it reported on a series of meetings with schools'
officials and the Chambers Redevelopment Task Force members. It documented two CRA Citizen
Involvement Options: a "Coordinating Committee" Option (#2); and, an "Expanded Agency Board"
Onti'" 131_ .Tky late ,)option was the one which received "compromise" acceptance by the
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community participants and conceptual approval by the Agency Board. Specifically, that option was
originally outlined as follows:
Expanded Agcy Board Option (#3)
Description: The Council/Agency Board is expanded by up to four (4) non-voting
"ex -officio" members representing major community interests. This
expanded Agency Board makes policy and would govern
redevelopment agency operations as the Council alone currently
operates.
Membership: The Council/Agency Board would select one of three public
individuals nominated in each of the following categories:
*Business Owner/Operator (nominated by Chambers of
Commerce, and Valencia Industrial Association;
*Local ,Schools Official (nominated by School Trustees
Association);
*The General Public (2) (two members will be selected from
applications submitted by interested citizens to provide
balance to the Board).
Term of Service: Staggered two-year terms
Areas for Clarification:
The below listed areas for additional clarification should be considered by all and answered.
Following that; the City Attorney can prepare the appropriate implementation document for City
Council/Agency Board action.
Are all parties still satisfied with this option on at least an interim basis until such
time as desirable changes are identified and agreed upon?
2. By how many members should the Board be expanded? (Four has been discussed)
3. Should the constituencies represented by the expanded Board members be modified
from that originally described? Should more than one "general public" member be
added? Should more than one 'local schools official' be added? Should each
Chamber of Commerce and the Valencia Industrial Association have a separate
representative or a combined single representative, perhaps nominated by their
collective Redevelopment Task Force?
4. Is the suggested process of selecting the expanded Board members (three [31
individuals nominated by respective constituent groups and selected by the
Council/Agency Board) acceptable?
Is the suggestion of "staggered two-year terms" acceptable?
6. The City Attorney has made some additional legal/ procedural comments about the
expanded Board which should be acknowledged. Included here are:
Expanded members will have an "ex -officio" or non-voting status;
Observation of Brown Act standards by the expanded board members will be
required;
Is the present meeting format of open participation by all Board members to
be continued, or should expanded members' comments be agendized before
voting member deliberations on any particular subject begin?; and,
Physically, would the expanded members be seated at the dias?
7. Are there other clarifications that should be made prior to the drafting of appropriate
implementing actions?
u
The current and anticipated Community Recovery Agency workload forms an important backdrop
for consideration of on-going citizen involvement in the redevelopment process. This is particularly
true given the unresolved status of litigation between the City and the Castaic Lake Water Agency.
Given the existence of this legal controversy, Council/Board direction at the time of approval of the
current budget has been that operations should be conducted at minimal General Fund cost. At the
same time, optimum use of other available resources such as Economic Development Administration
and Community Development Block Grants should be pursued in order to achieve shared objectives.
The major departmental activities currently in process and anticipated for the near-term are of this
nature and include the following:
1. Economic Assessment I EDA Grant
of Earthquake
Damages
Economist selected with work
beginning Jan., 95. Scheduled
public review of analysis
planned in Mar., '95
Council/Agency Board
consideration thereafter.
Chamber and citizen
participation in economist
selection. Public workshop
planned in Mar., '95. Public
Council/Agency Board
consideration of analysis.
Chamber and local business
participation in consultant
selection. Community
strategic planning workshop
format to guide entire
process. Public
Council/Agency Board
consideration/adoption of
work product necessary.
Major additional follow-up
activities to this data document
are not anticipated.
2. Economic
EDA Grant
Consultant selected with data
Development Target
collection beginning Dec., '95.
Marketing and
Community strategic planning
Strategy
sessions being organized by
Mike Haviland. Task
Committee selection by
Council anticipated in Jan., '95.
Approximate six (6) month
process anticipated. Public
Council/Agency Board
consideration/ adoption
required for implementation.
Chamber and citizen
participation in economist
selection. Public workshop
planned in Mar., '95. Public
Council/Agency Board
consideration of analysis.
Chamber and local business
participation in consultant
selection. Community
strategic planning workshop
format to guide entire
process. Public
Council/Agency Board
consideration/adoption of
work product necessary.
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3. Newhall
EDA Grant/
Consultant selected with initial
Mayor, Mayor Pro -Tem,
Revitalization
CDBG Grant
community strategic planning
Planning Commissioner
Strategy
workshop scheduled for Jan.
participation in consultant
30. Approximate six (6) to
selection. Community
eight (8) month process with a
strategic planning workshop
minimum of three (3)
format to guide entire
community-based strategic
process. Public
planning workshops and one
Council/Agency Board
joint Planning
consideration /adoption of
Commission/City Council
strategy action items
work session. Need for
necessary.
redevelopment funding of
community generated strategy
action items as approved by
Council/Agency Board.
4. Earthquake Housing
CDBG Grant/
Consultant interviews
Council member, Board of
Rehab./ Reconstruct.
HOME Grant
conducted with Council
Realtors, local business, Sr.
loans/ Grants
consideration at 1/24/95
Citizen representation
meeting. Data collection
interview of consultant.
anticipated to begin late Jan.,
Community Task Committee
'95. Task Committee selection
to guide program, guideline
by Council anticipated in Jan.
development. Council/
'95. Three (3) to four (4) month
Agency Board approval
process planned for
required before any
development of CDBG/
implementation,
HOME programs. Six (6) to
twelve (12) month process
planned for actual housing
rehabilitation activities. Other
programs/ activities
depending upon CLWA
lawsuit resolution.
5. Canyon Country
General Fund
Project deferred by Council for
N/A
Corridor
and/or
six (6) months to allow other
Revitalization
Redevelopment
projects to proceed, lawsuit to
Strategy
Fund
be resolved, and community
comfort with it to grow, This
item to be placed on
Council/Agency Board agenda
in June, 1995, for status report
as to project start date.
6. Schools Task
General Fund
I
Ongoing Regular Meetings
All schools involved.
Committee
Project Task Committees:
Each of the above major activities, except the technical economic assessment of earthquake damage; would
involve a Task Committee pursuant to City Council/Agency Board action on October 25. The proposed
purpose, membership, selection process, and reporting relationship for these Task Committees is described
below:
I. Business Revitalization Task Committee:
Purpose: During conduct of the economic development target marketing and strategy
project, to advise staff and consultant in organizing the various community
resources in order to enhance its ability to attract/retain jobs and to
strengthen the overall public/private economic development partnership.
Final approval authority remains with City Council/Agency Board.
Membership: 1. S.C.V. Chamber Board member
(Nominated by formal Chamber action, confirmed by City Council)
2. Canyon Country Chamber Board Member
(Nominated by formal Chamber action, confirmed by City Council)
3. V.I.A. Board member
(Nominated by formal V.I.A. action, confirmed by City Council)
4, Gas Company Representative
(Nominated by local manager, confirmed by City Council)
5. Electric Company Representative
(Nominated by local manager, confirmed by City Council)
6. Commercial Real Estate Representative
(Local commercial brokerages will nominate oneof their realtors, City
Council to select)
7. Local Banker Representative
(Local banks will nominate one of their executives, City Council to select)
8. Local Industrial Representative
(Local firms will nominate an executive, City Council to select)
9. Schools Representative
(School Trustees Association will nominate a professional or elected
representative, City Council to confirm)
10. Small Business Development Center Representative
(Small Business Development Center Board to nominate one of its
members, City Council to confirm)
(11-151
Five (5) Citizen Representatives
(Applications/ Letters of Intent to be solicited from the community at
large, each City Council member to select one)
Report Consistent with Task Committee purpose, Committee may report to City
Council/Agency Board separately or in consensus with consultant and staff.
Process: At least two (2) community strategic planning format workshops open to
anyone interested in participating in the Business Revitalization Process will
be conducted and facilitated by the consultant. In addition, between 75 and
100 local "stakeholders' will be interviewed by the consultant to collect data,
information, issues, and concerns.
II. Newhall Revitalization Task Committee
Purpose: To advise staff and consultant in the preparation of a specific five (5) to seven
(7) year revitalization strategy and urban design plan for Newhall. Final
approval for the Strategy/Plan would remain with the City Council/Agency
Board.
Membership: 1. S.C. V. Chamber Board Member
(Nominated by formal Chamber action, confirmed by City Council)
2. Canyon Country Chamber Board Member
(Nominated by formal Chamber action, confirmed by City Council)
3. CULTURE Representative
(Nominated by organization; confirmed by City Council)
4. Newhall Business Operator
(Applications/ Letters of Interest to be solicited from Newhall business
operators, City Council to select one)
5. Newhall Business Owner
(Applications/ Letters of Interest to be solicited from Newhall Business
owners, City Council to select one)
6. Senior Citizen's Center Board Representative
(Nominated by the Board, confirmed by City Council)
7. Newhall School District Representative
(Newhall School Board will nominate a representative, confirmed by City
Council)
8. Other Schools Representatives
(School Trustees Association will nominate a professional or elected
representative, confirmed by City Council)
9. United Mothers Representative
(Nomination by organization, confirmed by City Council)
10. Inter faith Council Representative
(Nomination by organization, confirmed by City Council)
11. Newhall Homeowner's Representative
(Applications/ Letters of Interest to be solicited from among Newhall
homeowners, selected by City Council)
(12-171
Five (5) Citizen Representatives
(Applications/Letters of Interest to be solicited from the community of
Newhall, each City Council member to select one)
Reporting: Consistent with Task Committee purpose, committee may report to City
Council/Agency Board separately, or in consensus with consultant and staff.
Process: At least three (3) Community Strategic Planning format workshops open to
anyone interested in participating in the Newhall revitalization strategy will
be conducted and facilitated by the consultant,
III. Housing Task Committee
Purpose: To advise staff and consultant in the preparation of an overall housing
framework, strategy, and activity program for the community of Santa
Clarita, which brings together all the various available funding sources
(CDBG, HOME, MCC, Redevelopment, etc.) on both an immediate and long-
range timeframe. All of the various need areas will also be addressed (single
family, multi -family, mobile home, owner/non-owner occupied). Final
approval to remain with the City Council/Agency Board.
Membership: 1. Board of Realtors Representative
(Nominated by Board of Realtors, confirmed by City Council)
7. Local Banker Representative
(Local banks will nominate one of their executives, City Council to select)
3. Local Newhall Land and Farm Residential Representative
(An executive with this residential development firm will be nominated
by the company, confirmed by City Council)
4. Local Residential Developer
(Local residential developers will be asked to nominate one of their
executives for selection, final selection by City Council)
5. SCOPE Representative
(Formal nomination by the organization, confirmed by City Council)
6. S.C.V. Senior Center Representative
(The Board of Directors of the Senior Center to nominate a Board member
or a professional, confirmed by City Council)
7. Manufactured Nome Rent Stabilization Panel Chair
8, Schools Representative
(Schools Trustees Association to nominate a professional or elected
representative, confirmed by City Council)
9. Church Representative
(The Inter -faith Council to nominate a Representative, confirmed by City
Council)
10. Neighborhood Legal Services Representative
(Nomination by the organization, confirmed by the City Council)
(11-15)
Five (5) Citizen Representatives
(Applications/ Letters of Interest to be solicited from the community at
large, each City Council member to select one)
Reporting: Consistent with Task Committee purpose, committee may report to City
Council/Agency Board separately, or in consensus with consultant and staff.
Process: Initial committee, consultant, and staff efforts will be focused on
rehabilitation/ construction programs for CDBG and HOME funds. This
short-term focus should extend about sixty (60) days. Longer-term, other
sources of funding and community needs will be addressed.. Community
Strategic Planning format workshops open to anyone interested in
participating, will be conducted.
IV. Santa Clarita Schools Task Committee
Purpose: To establish an ongoing Forum for two-way communications between the
local school districts and the City/Agency.
Membership: The various public school Superintendents and the City Manager/Agency
Director would meet on a regular basis to assure effective open and two-way
communication. Each Task Force representative would be responsible for
facilitating the involvement of their respective elected representatives.
Existence of this group would not be intended to prohibit or inhibit elected
official communication with the City Council/Agency Board, only to enhance
the same.
Reporting: Participants report through their respective organizational framework.
Process: Ongoing regular meetings.
V. Canyon Country Corridor Task Committee
Purpose: To advise staff and consultant in the preparation of a specific five (5) to seven
(7) year revitalization strategy and urban design plan for Canyon Country.
Final approval for the Strategy/Plan 'would remain with the City
Council/Agency Board.
Membership: L S.C.V. Chamber Board Member
(Nominated by formal Chamber action, confirmed by City Council)
2. Canyon Country Chamber Board Member
(Nominated by formal Chamber action, confirmed by City Council)
3, CULTURE Representative.
(Nominated by organization, confirmed by City Council)
4. Canyon Country Business Operator
(Applications/ Letters of Interest to be solicited from Canyon Country
business operators, City Council to select one)
5. Canyon Country Business Owner
(Applications/ Letters of Interest to be solicited from Canyon Country
business owners, City Council to select one)
6. SCOPE Representative
(Formal nominated by the Board, confirmed by City Council)
7; Sulphur Springs School District Representative
(Sulphur Springs School Board will nominate a representative, confirmed
by City Council)
S. Other Schools Representatives
(School Trustees Association will nominate a professional or elected
representative, confirmed by City Council)
9. Manufactured Home Rent Stabilization Panel Chair
(Nomination by organization, confirmed by City Council)
10. Inter -faith Council Representative
(Nomination by organization, confirmed by City Council)
11. Canyon Country Homeowner's Representative
(Applications/Letters of Interest to be solicited from among Canyon
Country homeowners, selected by City Council)
(12-17)
Five (5) Citizen Representatives
(Applications/ Letters of Interest to be solicited from the community of
Canyon Country, each City Council member to select one)
Reporting: Consistent with Task Committee purpose, committee may report to City
Council/Agency Board separately, or in consensus with consultant and staff.
Process: At least three (3) Community Strategic Planning format workshops open to
anyone interested in participating in the Newhall revitalization strategy will
be conducted and facilitated by the consultant.
Given the extended time frame of operation for the Recovery Agency, clearly additional Task Committees
will be defined in the future as new needs arise and are identified, and as the City Council/Agency board
desires to address them. In addition, the formation of a Canyon Country Revitalization Task Committee is
anticipated within the coming six (6) months, at such time as the City Council elects to pursue the Canyon
Country Corridor Revitalization Strategy.
Recommendation:
It is recommended that the Agency Board consider this Agenda Report, including the areas identified for
additional clarification and provide staff with the desired direction.
Attachment:
1, Supplemental Agenda Report, October 25,1994
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CITY OF SANTA CLARITA
INTEROFFICE MEMORANDUM
1�,1
TO: City Council/ Recovery Agency Board Members
FROM: George A. Caravalho, City Manager/ Executive Directo
DATE: January 24, 1995
SUBJECT: Possible Structure Utilizing Redevelopment Commission (CRC)
In addition to the previously distributed Agenda Report regarding "On -Going Citizen Involvement
in the Redevelopment Process," the following material is being submitted for City Council/ Recovery
Agency Board consideration relative to the establishment of a citizens' advisory commission to
advise the Board on redevelopment policy matters. This entity could be known as the Community
Redevelopment Commission (CRC). Specifics of such a structure could be outlined as follows:
The CRC's purpose would be: To assist the Council/Agency Board by providing input on
redevelopment policies to be implemented by staff. Such a citizens' advisory body could consist of
seven ('n members, who would be electors of the City, appointed by the Council/Agency Board for
staggered two (2) year terms. It would be possible to limit commission members' terms of office.
The CRC could provide input and recommendations to the Council/Agency Board on all matters
coming before the Board, except emergency matters and matters which the Council/Agency Board,
by Resolution, excludes from Commission purview. The advisory Commission would not have
powers to:
1) Sue or be sued;
2) Sell property
3) Delegate authority to redevelop in Santa Clarita;
4) Contract;
5) Acquire property via purchase, lease, gift, or eminent domain;
6) Borrow money;
7 Finance housing construction or rehabilitation;
8) Authorize specific expenditures of funds; or
9) Such other exclusions as may be established from time -to -time by the Council/Agency
Board by Resolution.
Consistent with the CRC purpose as described above, it may report to the City Council/Agency
Board separately, or in consensus with staff. It is recognized in establishing a Commission that staff
reporting relationship as established in Chapter 2 of the Municipal Code is formally to the City
Manager and then, in turn, to the City Council/Agency Board. It would be anticipated that the
Commission, Council/Agency Board, and staff would normally operate in a consensus manner,
The CRC should be provided with a stipend as provided other Santa Clarita City Commissions.
The City Attorney has advised that all meetings of the CRC and conduct of its members are subject
to the Brown Act and the Conflict of Interest Codes.
The City Council/Agency Board would retain all legal authorities and responsibilities as established
by the California Redevelopment Caw. Additionally, the City Council and Planning Commission
would retain all authorities and responsibilities established by the general laws of the State..
Inasmuch as the Council/Agency Board is considering various roles within the redevelopment
process it may well be proper for the City Clerk or her designee to be formally designated as
Secretary of the Agency and for the Finance Director or his designee to be formally designated as the
Treasurer. These designations are similar to the general City of Santa Clarita organization.
It is anticipated that staffing responsibilities and activities for the CRC will be somewhat similar to
those provided the Planning Commission and/or Parks and Recreation Commission.
Recommendation
It is recommended that the City Council/Agency Board consider this information together with the
previously distributed Agenda Report and provide staff with the desired direction.
Attached for Council information and review is a copy of Santa Clarita's Municipal Code relative to
the Parks and Recreation Commission.
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cc: City Attorney
Recovery Agency Director
2.28.010. Parks and Recreation Commission Established.
There shall be, and there is hereby established a Commission to be
known and designated as the Parks and Recreation Commission. This
Commission shall formulate, subject to City Council direction and
approval a parks and recreation program for the City of Santa
Clarita. (Ord. 88-10, .3/24/88).
2.28.015. Definitions. For the purposes of this chapter,
the following terms shall have the following meanings, unless the
language of the provision clearly indicates some other meaning:
A. "Commission" means the Parks and Recreation
Commission of the City of Santa Clarita.
B. "City" means the City of Santa Clarita.
C. "Council" or "City Council" means the City Council
of the City of Santa Clarita.
D. "City Manager" means the City Manager or Interim
City Manager of the City of Santa Clarita.
E. "Department" means the Parks and Recreation
Department of the City of Santa Clarita.
F. "Shall" signifies a mandatory term. (Ord. 88- 10,
3/24/88).
2.28.020. Members. The Parks and Recreation Commission
shall consist of five (5) members, each of whom shall be a resident
of the City of Santa Clarita and shall be appointed by, and serve
at the pleasure of, the City Council, pursuant to the procedure and
terms set forth be resolution of the City Council. (Ord. 88-10,
3/24/88; amend. Ord. 89-1, 1/24/89; amend. Ord. 91-49, 10/22/91).
2.28.030. Meetings. The Commission shall hold at least
one regular meeting in each calendar month at such date as
designated by the Commission by resolution and approved by the City
Council, or on the next succeeding day which is not a holiday.
Regular meetings may be adjourned by public announcement to a
specific date, and any such adjourned meeting shall be deemed a
regular meeting. Meeting dates may be changed by resolution adopted
by the Commission and approved by the City Council. The Commission
shall further determine and provide in its rules and regulations for
any special meetings which shall be noticed and an agenda provided
as required by State law and local ordinance. (Ord. 88-10,
3/24/88).
2.28.040. Absence from Meetings. Notwithstanding any
other provision of this Code, any Commissioner who absents himself
from any three (3) consecutive regular meetings of the Commission,
unless excused from attendance by consent of such Commission
expressed by action recorded in its minutes, or who is absent
without such absence being excused of record, from a total of five
71
(5) regular meetings of the Commission in any six (6) months period,
shall thereby automatically forfeit his or her position as a member
of the Commission. In such case the name of such Commissioner shall
be automatically removed from the membership of said Commission
immediately after the adjournment of any such third consecutive
meeting or of any such fifth meeting in a six months period, as the
case may be, at which the Commissioner has ,not appeared. The
Chairman of the Commission shall promptly notify both the City
Council and the person so ceasing to be a Commissioner; of the
action and of the fact of the vacancy, upon such notification, the
City Council shall, within a reasonable time, appoint a successor
for the remainder of the term of such member. (Ord. 88-10,
3/24/88).
2.28.050. Removal of Members. Notwithstanding any provision
of this Chapter to the contrary, any member of the Commission may
be removed from office at any time, with or without cause, by the
affirmative vote of at least three members of the City Council.
(Ord. 88-10, 3/24/88).
2.28.060. Duties. The Commission shall have the power and
duty, except as otherwise provided by law to:
A. Advise the City Council, and the Director of Parks
and Recreation, or City Manager, in all matters pertaining to parks
and public recreation, and to cooperate with other governmental
agencies and civic groups in the advancement of sound park and
recreation planning and programming.
B. Formulate general policies on recreation services
for approval by the City Council.
C. Advise the City Council, with the Director of Parks
and Recreation, or City Manager, on development of recreation areas,
facilities, programs and improvement of recreation services.
D. Recommend the adoption of standards on organization,
personnel, areas and facilities, programs and financial support.
E. Make periodic inventories of recreation services
that exist or may be needed; interpret and convey the needs of the
public to the City Council, and to the Director of Parks and
Recreation, or City Manager.
F. Aid in coordinating recreation services with
programs and revenue enhancement of other governmental agencies and
voluntary organizations.
G. Interpret the policies and functions of the Parks
and Recreation Department for the Public.
72
H. Advise the Director of Parks and Recreation, or the
City Manager, in the preparation of the annual budget of the
Department and the preparation of a long-range recreation capital
improvement program.
I. Within 90 days of first organizational meeting of
the Commission, prepare a complete inventory of parkland and
equipment which is to be turned over to the City from the County of
Los Angeles.
J. Within 180 days of first organizational meeting of
the Commission, prepare an inventory of all recreational programs
available within the City to include the ages and numbers of each
participant in each activity, location of each activity, cost of
each activity and utilization level of the resources of each
activity. (Ord. 88-10, 3/24/88).
2.28.070. Records. The Commission shall cause proper
records to be kept of all its official acts and proceedings and
shall make reports to the City Council. (Ord. 88-10, 3/24/88).
2.28.080. Organization. The Commission shall elect a
Chairman, and a Vice -Chairman from among its members, each for a
term of one year at its first regular meeting after appointment, and
annually elect a chairman and vice-chairman each year thereafter.
The Commission may appoint such other officers as may be necessary
for the administration of its business, at the same time and for one
year terms. The additional officers shall enter in the duties of
their office at their first regular meeting after appointment. The
Commission shall adopt rules and regulations for the transaction of
its business and shall keep a record of all its minutes,
resolutions, actions, findings and determinations. Minutes,
resolutions, and official records shall be filed with the City
Clerk. (Ord. 88-10, 3/24/88).
2.28.090. Compensation and Expenses. Each member of the
Commission shall receive compensation at the rate of Seventy -Five
Dollars ($75.00) for each meeting of the Commission attended by such
member, not to exceed a total compensation of One Hundred Fifty
Dollars ($150.00) in any one month. Such compensation shall be paid
on the first payroll payment date following the end of the calendar
month. The -Director shall submit to the City Manager at the end of
each calendar month, a statement showing the number of meetings of
the Commission attended by each member during such month. No
additional compensation shall be paid for expenses incurred by
members of the Commission in the performance of their duties except
as authorized in advance by the City Council. The City Council, may
from time to time authorize in advance, expenditures for attendance
at seminars, institutes, or other meetings which the City Council
finds to be beneficial to the Commissioners in the performance of
their duties, and in the best interest of the City. Claims for such
expenses shall be filed with the City Manager on forms prescribed
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