HomeMy WebLinkAbout1995-06-27 - AGENDA REPORTS - CITY HALL RESTORATION (2)City Manager Approv,
Item to be presented
111� Anthony J. Nisich�,.,-�
CONSENT CALENDAR
DATE: June 27, 1995
SUBJECT: MODIFICATIONS TO CONSTRUCTION CONTRACT NO. 94-02 AND
MODIFICATIONS TO CONSULTANT CONTRACT NO. 94-03 FOR THE
CITY HALL RESTORATION
DEPARTMENT: Community Development
BACKGROUND
In response to the January 17 earthquake damage to City Hall, the City contracted with
Intertex of California, Inc. for the repair work. Under this contract, Intertex also provided code
compliance work to bring the building up to "essential structure" standards, in order to
accommodate the City's Emergency Operations Center. Part of this work is to provide the City
with an emergency power system. The original budget for this part was set at $150,000. It was
subsequently raised to $193,470, because the system was relocated away from the residential
side of the City Hall property due to sound restrictions.
Since the preliminary relocation cost increase was approved by Council, changes to the design
and unforeseen costs not originally accounted for has resulted in the need for an additional
$94,762.40 to complete this portion of the contract.
Intertex is also continuing the punch list items required to be done in order to complete the
restoration portion of the project. Most of these items have been brought to staff and Intertex's
attention since the last budget increases approved on June 28 and November 8, 1994.
Willdan Associates, since the January 17 earthquake, has been providing project management
support services for the City under Consultant Contract No. 94-03. These services included
construction coordination, field design work during construction of project and as -built
documentation.
The time and budget for Willdan's services is expected to run out at the end of June 1995. Due
to additional project -related tasks requested by the City and the need for construction
coordination support during the emergency power system installation, modifications to the
contract completion schedule and budget are necessary to continue their services.
CONCLUSION
The current construction expenditures toward the emergency power system to date are
$116,870, which includes electrical and fuel system design in building electrical construction
work and the purchase of the generator and fuel system. Intertex has presented to staff a
not -to -exceed budget of $171,392 to complete this portion of the project, for a total revised
not -to -exceed budget of 288,232.
MODIFICATIONS TO CONSTRUCTION CONTRACT
June 27, 1995 Page 2
Intertex has completed most of the restoration punch list items, which came to the attention of
City staff since Council's last action. An increase of $16,677.60 will cover the cost of closing out
the final site and building restoration work.
Attached is an amendment to the scope and budget for Contract No. 94-02. The increase to
Contract No. 94-02 is $111,440. The total contract budget proposed will be $4,072,674.
Staff expects that Willdan Associates will close out the entire construction coordination and
construction and as -built documentation services by the end of an additional 100 days. An
additional budget increase of $40,000 will be needed for this closure, bringing the budget for
Contract No. 94-03 to $239,500.
Funding for the increases to both contracts will originate from the City's Disaster Recovery
Account No. 90-59928-227. Staff is working with FEMA and OES representatives and expect
that these additional expenditures will be reimbursed to the City by Federal and State services.
Because of the Federal and State guidelines for Disaster Recovery Contracts, no contingency
allowances will apply to the budget increases.
Proposed increase to Account No. 90-59928-227:
Increase to Contract No. 94-02: $111,440
Increase to Contract No. 94-03: $40,000
Total Increase: $151,440
RECOMMENDATION
Staff recommends that Council do the following:
1) Approve the amendment to the scope and budget of Construction Contract No. 94-02.
2) Approve the schedule modification and budget increase for Consultant Contract No. 94-03.
3) Approve the increase in the appropriation for the additional amount of $151,440 in the City
Hall Repair Contractual Services Expenditure Account No. 90-59928-227 for both contract
increases.
4) Approve estimated revenues for the 1994 Earthquake Reimbursement Revenue Account
No. 90-3597 for an estimated $151,440.
ATTACHMENTS
1) Amendment to Contract No. 94-02.
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AMENDMENT TO THE SCOPE OF
WORK AND BUDGET
CONTRACT NO, 94-02
The following is a description and cost of the items that are added to the original scope of work.
1. Completion of the construction for and the installation of the $94,762.40
emergency power system per the plans and specifications
provided by the City of Santa Clarita and Intertex of California,
Inc.'s consultants:
Design and construction work to date:
$116,870.89
Design and construction to complete:
$171,360.60
Revised total emergency power system:
$288,231.49
2. Close-out of all restoration and code compliance work, including $16,677,60
but not limited to: marble repair, tree removal, personnel
counter rework and as -built information to the City for its
project documentation.
Total proposed not -to -exceed budget increase to Contract No. 94-02 is $111,440.00
The City reserves the right to withhold up to 20% of the time plus material payment to Intertex
of California, Inc., upon completion of scope items listed as determined by the City of Santa
Clarita.
INTERTEX GENERAL CONTRACTORS
Owner: City of Santa Clarita
Suite Footage:
1
0
Tenant: Same
Demolition
Square Footage:
0
0
Location: City Hall
Grading - Excavation, Hauling
Total Price
$167,532.60
10.00
1,700.00
Price/S.F.
L.F.
ERR
Description of Work
Includ
Unituantit
Unit Price
Total
Soft Costs
1,645.00
Asphalt Paving Repair
S.F.
180
Permits
Exclude
S.F. 0
$1.00
$0.00
Development Fees
Exclude
S.F. 0
2.00
0.00
Architect
Exclude
S.F. 0
1.00
0.00
Structural Engineer
Exclude
S.F. 0
.80
0.00
Civil Engineer
Exclude
S.F. 0
35
0.00
Soils Engineer
Exclude
S.F. 0
.50
0.00
Electrical Engineer
Exclude
S.F. 0
.50
0.00
Mechanical Engineer
Exclude
S.F. 0
.50
0.00
Landscape Architect
Exclude
S.F. 0
.25
0.00
Finance Costs
Exclude
S.F. 0
3.00
0.00
Public Agency Fees
Exclude
S.F. 0
0.50
0.00
Masson Industries Fees
Include
SUB 1
1,137,00
1,137.00
Subtotal Soft Costs: $1,137.00
Shell Costs
Survey
EACH
1
500.00
500.00
Demolition
S.F.
0
3.00
0.00
Grading - Excavation, Hauling
YARD
0
10.00
1,700.00
Storm Drain and Sump
L.F.
$0
22.00
3,190.00
Landscape & Irrigation
SUB
1
1,645.00
1,645.00
Asphalt Paving Repair
S.F.
180
4.00
720.00
Painting
EACH
1
1,500.00
1,500.00
Concrete
SUB
1
16,750.00
16,750.00
Install Fuel Tank
SUB
1
11,596.00
11,596.00
Structural Steel
SUB
1
12,500.00
12,500.00
Block & Brick
SUB
1
7,700.00
7,700.00
Electrical
SUB
1
72,550.00
72,550.00
Anchors & Neoprene Pads
EACH
6
50.00
300.00
Subtotal Soft Costs:
Tenant Improvements
T.I. Allowance S.F. 0 25.00
Subtotal Tenant Improvements:
$127,521.00
KIN
$0.00
INTERTEX GENERAL CONTRACTORS
Page 2
General Conditions
Description of Work Include
Unit
Quanti
Superintendent
WEE
6
General Superintendent
WEE
6
General Labor
WEE
6
Finish Cleaning
S.F.
0
Trash
MNT
1
Temp Power
MNT
1
Rental Fence
MNT
1
Workman's Compensation
WEE
0
Office Trailer
MNT
0
Testing/Inspections
EACH
0
Blueprints
EACH
0
Portable Toilet
MNT
1
Project Manager
WEE
0
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Unit Price
$1,000.00
225.00
300.00
0.10
600.00
500.00
300.00
125.00
75.00
200.00
500.00
Subtotal General Conditions:
Subtotal Soft Costs:
Subtotal Shell Costs:
Subtotal General Conditions:
Subtotal All Categories:
Overhead (10%)
Profit (10%)
Total Budget
Total
$6,000.00
1,350.00
1,800.00
0.00
600.00
500.00
300.00
202.50
0.00
0.00
0.00
200.00
0.00
$10,952.50
1,137.00
127,521.00
10,952.50
$142,800.50
14,280.05
14,280.05
171.360.60
CONTRACTOR:
Contractor's License No.
Agency's Business License No..
Federal Tax Identification No.
Class
Subscribed and sworn to this day of
NOTARY PUBLIC:
AGENCY:
Mayor of the City of Santa Clarita
Attest:
City Clerk of the City of Santa Clarita Date
Approved as to Form
City Attorney of the City of Santa Clarita Date
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1995..