HomeMy WebLinkAbout1995-11-28 - AGENDA REPORTS - CONTR FOR ASPHALT CONCRETE (2)AGENDA REPORT
CONSENT CALENDAR
DATE: November 28, 1995
City Manager Approv
Item to be presented
Lynn M. Harris
SUBJECT: AWARD CONTRACT FOR ASPHALT CONCRETE
DEPARTMENT: Public Works
BACKGROUND
Santa Clarita's Street Maintenance Division is responsible for all asphalt concrete work within the
City right of way. This type of work is performed on a daily basis by the City's Asphalt Crew, and
encompasses projects that require small amounts of asphalt such as pothole repairs, and larger
projects such as "dig outs" which can require 30 to 40 tons of asphalt at one time.
The quantity of asphalt concrete purchased on any specific day can exceed the City's $500.00 limit.
It is proposed that an open purchase order be awarded to the vendor able to meet all City Street
Maintenance requirements at the best price. This proposed action ensures that all necessary materials
will be readily available for the Asphalt Crew so that all work may be completed in an efficient
manner.
In July of 1995 a request for sealed bids (BID 4 PW -95-96-05) was advertised with the following bids
received on August 10, 1995:
Company Location Price Per Ton
Blue Diamond Materials Irwindale $47.63
P.W. Gillibrand Santa Clarita $47.63
R.C. Becker and Sons, Inc. Newhall $49.79
Bid requests were sent to six companies including PW. Gillibrand, Blue Diamond, R.C. Becker and
Sons, Inc., Industrial Asphalt, Reliable Paving, and Rick Franklin Construction. Additionally, staff
mailed bid packages to the Valencia Industrial Association, the Chamber of Commerce and a firm
called BIDNET.
As depicted above, both P.W. Gillibrand and Blue Diamond Materials have submitted similar priced
bids to the City. In review of both bid proposals, staff has found that Blue Diamond Materials
APPROOWED Agenda Item:
maintains an asphalt production plant that is open on a regular basis and is within a closer proximity
to the City than the facility operated by P.W. Gillibrand. As City staff is responsible for picking up
these materials, based upon their facility's proximity to Santa Clarita, staff has determined Blue
Diamond to be the lowest responsible bidder.
RECOMMENDATION
Authorize the City Manager to execute all contract documents and; direct staff to issue an open
purchase order to Blue Diamond Materials in an amount not to exceed $15,000 for the purchase of
asphalt concrete specified in Bid # SM -95-96-05, to be funded through Street Maintenance Account
No. 02-6505-227.
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