HomeMy WebLinkAbout1995-11-14 - AGENDA REPORTS - CONTR READY POUR CONCRETE (2)AGENDA REPORT
anager Approval
Item to be presented by:
Lynn M. Harris
CONSENT CALENDAR
DATE: November 14, 1995
SUBJECT: AWARD CONTRACT FOR READY TO POUR CONCRETE
DEPARTMENT: Public Works
BACKGROUND
Santa Clarita's Street Maintenance Division is responsible for maintaining all sidewalks, drive
approaches, curbs and gutters located within the City right-of-way. Presently, the City's Concrete
Crew performs the above described work on a weekly basis.
Typically, an identified section of sidewalk, curb and gutter, or drive approach in need of replacement
that has been scheduled for removal by the City's Concrete Crew, is performed on Monday and/or
Tuesday of any given week. Once all the existing concrete is removed, the Concrete Crew will spend
the Wednesday of each week forming the area(s) where the new concrete will be placed. Once this
process is complete, the City's crew schedules the pouring of all concrete for Thursdays and Fridays.
The quantity of ready to pour concrete purchased for any specific week on occasion can exceed the
City's $500.00 limit. It is proposed that an open purchase order be awarded to the vendor able to
meet all City Street Maintenance requirements at the best price. This proposed action will allow the
City's Concrete Crew to complete all work in an efficient manner, and ensures that no incomplete
areas or open trenches will remain accessible to residents during any given weekend period.
In July of 1995 a request for sealed bids (BID # PW -95-96-04) was advertised with the following bids
received on August 3, 1995:
Company Location Price Per Cubic Yard
Curtis Sand and Gravel Santa Clarita $50.88
National Ready Mix Santa Clarita $55.21
As depicted above, only two vendors choose to respond to the City's Invitation to Bid. Bid requests
were sent to seven companies including IPS Services, P.W. Gillibrand, Livingston -Graham, National
Ready mix, Curtis Sand and Gravel, and Simich. Additionally, staff mailed bid packages to the
Valencia Industrial Association, both Chambers of Commerce and a firm called BIDNET.
In addition to providing the City with a quoted price per cubic yard, all vendors were requested to
provide staff with a "delay charge price." In the concrete industry, it is standard for vendors to assess
a delay charge price for each additional minute, beyond the first five minutes, that their vehicle is
required to stay at a specific work site during the shipment and unloading of concrete. Typically, the
City's Concrete Crew requires approximately thirty (30) minutes to complete a specific site.
Based upon all the information provided, staff has reviewed each responses and has determined Curtis
Sand and Gravel to be the lowest responsible bidder.
RECOMMENDATION
Authorize the City Manager to execute all contract documents; and direct staff to issue an open
purchase order to Curtis Sand and Gravel in an amount not to exceed $20,000 for the purchase of
ready mix concrete specified in Bid # SM -95-96-04, to be funded through Street Maintenance
Account No. 02-6509-227.
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