HomeMy WebLinkAbout1995-03-14 - AGENDA REPORTS - INCREASE PROFESSIONAL SERVICES (2)AGENDA REPORT 6roval�*
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Item to be presented by:
Rick Putna
CONSENT CALENDAR
DATE: March 14, 1995
SUBJECT: Increase Contract for Professional Services for
Landerman-Moore Associates
DEPARTMENT: Parks, Recreation, and Community Services
In 1994, the City of Santa Clarita retained the services of Landerman-Moore Associates for the
purpose of developing a Parks, Recreation, and Community Services Master Plan, This Master
Plan will serve as the guiding document for the expansion and development of parks, recreation,
and community services within the City of Santa Clarita for the next 20 years. The process has
gone extremely well to date and is nearing its final stages of development. Staff recommends that
an element be added to the base contract to further enhance the value of the policy document:
Develop an easements and permit policy to facilitate the enhancement of revenues.
Cost: $12,000 plus estimated expenses of $1,680
This element would be funded through operations and maintenance cost savings from
account no. 01-9100-211. It is anticipated that the additional costs may be recovered within the
first year of implementation.
P 44 eU0 tDkq
The City Council authorize the City Manager to increase the professional services contract with
Landerman-Moore Associates in the amount of $13,680.
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Trail Easements & Permits Policies & Procedures Proposal
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Agenda Item;
LANDERMAN-MOORS
a s ■ o c
POST OFFICE BOX 8125
OLYMPIA. WASHINGTON 98302
(206) 367-5427 FAX (206) 357St35
March 6, 1995
Mr. John Danielson
Parks & Recreation Superintendent
City of Santa Clarita
23920 Valencia Boulevard, Suite 120
Santa Clarita, California 91355
RE: Trail Easements & Permits Policies & Procedures
Dear John,
The following outlines the work objectives, services and fees associated with the above
referenced project.
The Parks & Recreation Department is charged with the responsibility to manage trail systems
as recreational resources and ensure the integrity of such resources in terms of their use,
longevity and safety.
Trail systems are an important recreational asset that benefits all age groups and the socio-
economic strucjure of the population within the City's jurisdictional boundaries and
surrounding areas.
Encroachment, crossings and joint use of trail lands are matters that occur as a function of the
varied needs of contiguous landowners, other jurisdictions, agencies or private entities that
have needs which interface with the trail and may impact the integrity of the trail, its intended
functions and quality or safety of use.
Therefore, it is appropriate to draft policies and administrnivc procedures that establish a
framework from which the Deparnmect may effeedvely administer trail lands with fairness and
equity while protecting it as a public recreational asset
The services to be included and the function of these policies and procedures are to facilitate
actions that carry out key administrative responsibilities, which are to:
1. Discourage any unnecessary encroachment upon trail properties.
2. Control and manage the activities of permittees.
3 'Vfinimize adverse impacts upon the land and trail users.
4, Reduce potential physical damage to County properties.
5. Place legal liability with permittee
5. Establish and define standards for construction, restoration, repairs
and maintenance practices.
7, Provide for Department's recovery of administrative costs.
S. Provide basis for receiving appropriate compensations for use of
public lands and for any corresponding damages.
9. Allow for equity and a fair uniform administration of the permit and
easements policies.
10. Provide a basis to inform prospective permit holders and the general
public of the expectations and intent of the Department with respect
to issuing permits and easements and the protection of public lands.
Additionally, there are instances where the Department needs to coordinate with local or
regional transportation agencies and other public utilities to address ways in which interface
issues of roads, streets and utility systems with the trail may be addressed.
Establishing policies in this regard advances the capability for inter -departmental coordination
leading to constructive and implementable solutions that protect the trail system as a public
recreation resource while facilitating the needs of transportation, utility services, contiguous
property and other infrastructure requirements within the jurisdiction.
Finally, these policies and administrative procedures will establish a responsible and pro -active
management tool for the Department to employ. ensuring protection of valuable public
resources that could otherwise be lost due to a multitude of encroachment pressures which
occur over time.
Pursuant to the objectives stared above, LA%7DBP_mAN-NfOORE ASSOCIATES shall prepare the
Trail Laremenis & Permits Policies & Procedures and conduct the necessary research,
analysis and services to provide a draft document for consideration and adoption by the City of
Santa Clarita.
The service fee for this work is a fixed fee amount of S 12,000,00 plus expenses estimated to
be 10% to 14% of the fixed fee amount.
The draft shall be completed within 90 days of date of authorization to initiate services.
Respectfully Submitted,
Lan J L dcrman-Moore
LANDERMAN-M OORE
a s s o c i a t e s
POST OFFICE BOX 6128
OLYMPIA, WASHINGTON 98502
(360) 357-5427 FAX (360) 357-5435
February 16, 1995
Mr. John Danielson
Parks & Recreation Superintendent
City of Santa Clarita
23920 Valencia Boulevard, Suite 120
Santa Clarita, California 91355
RE; Telephone Survey
Extra Services
Dear John,
As discussed, we have prepared a telephone interview script for administration by Davis Market
Research, Inc., a sub -consultant to Landerman-Moore Associates.
The specifications for this additional work are as follows:
I. Interview count (1) is equal to 400, 100 in each of the following areas:.
Saugus, Newhall, Canyon Country and Valencia, which make up the
City of Santa Clarita.
2. Spanish version questionnaires will be available for respondents who
are more comfortable with Spanish. Estimated Spanish respondents is
20% of total.
3. The survey will be a CATI Administered Survey.
4. Random Digit Dial selection will be conducted within the area prefixes
by neighborhood.
5. Interview length is estimated to be 5 to 8 minutes.
6. There are no open ends, no coding.
7. Tabulation will be - 1 Banner System
8. A summary statement will be prepared and reviewed with client..
Cost of Extra Services:
A. Survey Administration/Tabulation $ 5,400.00
B. Survey Script preparation/Summary 600.00
Total Extra Fee $ 6,000.00
your authorization, we will initiate the telephone survey work.
Rrort=M
NILM/mc
LANDERMAN-MOORE
a $ s v c i a –.0—S
POST OFFICE BOX 6120
OLYMPIA. WASHINGTON 90302
(206) 357-5427 FAX (206) 357-6435
March b, 1995
Mr. John Danielson
Parks & Recreation Superintendent
City of Santa Clarita
23920 Valencia Boulevard, Suite 120
Santa Clarita, California 91355
RE: Trail Easements & Permits Policies & Procedures
Dear John,
The following outlines the work objectives, services and fees associated with the above
referenced project.
The Parks & Recreation Department is charged with the responsibility to manage trail systems
as recreational resources and ensure the integrity of such resources in terms of their use,
longevity and safety.
Trail systems are an important recreational asset that benefits all age groups and the socio-
economic structure of the population within the City's jurisdictional boundaries and
surrounding areas,
Encroachment, crossings and joint use of trail lands are matters that occur as a function of the
varied needs of contiguous landowners, other jurisdictions, agencies or private entities that
have needs which interface with the trail and may impact the integrity of the trail, its intended
functions and quality or safety of use.
Therefore, it is appropriate to draft policies and administrative procedures that establish a
framework from which the Department may effectively administer trail lands with fairness and
equity while protecting it as a public recreational asset.
The services to be included and the function of these policies and procedures are to facilitate
actions that carry out key administrative responsibilities, which are to:
1. Discourage any unnecessary encroachment upon trail properties.
2. Control and manage the activities of permittees:
3. Minimize adverse impacts upon the land and trail users.
4. Reduce potential physical damage to County properties.
5. Place legal liabilitywith permittee.
ti. Establish and define standards for construction, restoration, repairs
and maintenance practices.
7,. Provide for Department's recovery of administrative costs.
8. Provide basis for receiving appropriate compensations for use of
public lands and for any corresponding damages.
9. Allow for equity and a fair uniform administration of the permit and
easements policies.
10. Provide a basis to inform prospective permit holders and the general
public of the expectations and intent of the Department with respect
to issuing permits and easements and the protection of public lands.
Additionally, there are instances where the Department needs to coordinate with local or
regional transportation agencies and other public utilities to address ways in which interface
issues of roads, streets and utility systems with the trail may be addressed.
Establishing policies in this regard advances the capability for inter -departmental coordination
leading to constructive and implementable solutions that protect the trail system as a public
recreation resource while facilitating the needs of transportation, utility services, contiguous
property and other infrastructure requirements within the jurisdiction.
Finally, these policies and admitustrative procedures will establish a responsible and pro -active
management tool for the Department to employ, ensuring protection of valuable public
resources that could otherwise be lost due to a multitude of encroachment pressures which
occur over time.
Pursuant to the objectives stated above, LANDERMAN-MOORS ASSOCIATES shall prepare the
Trail Easements & Permits Policies & Procedures and conduct the necessary research,
analysis and services to provide a draft document for consideration and adoption by the City of
Santa Clarita.
The service fee for this work is a fixed fee amount of $ 12,000.00 plus expenses estimated to
be 10% to 14% of the fixed fee amount.
The draft shall be completed within 90 days of date of authorization to initiate services.
Respectfully Submitted,
L � .
r .
I�ormanJ. L nderman-Moore
NJLM/mc