HomeMy WebLinkAbout1995-09-12 - AGENDA REPORTS - INFO TECHNOLOGY PURCHASES (2)AGENDA REPORT
City Manager Approv
Item to be presented by:
Carolynn W. Deller
CONSENTCALENDAR
DATE: September 12, 1995
SUBJECT: Information Technology Purchases
DEPARTMENT: Administrative Services
BACKGROUND
The City has been implementing personal computer technology for the past four years. During this
time, staff has determined that a standard of Compaq hardware, Hewlett Packard printers, and
Microsoft software provides the City the most reliable technology base. Each year, through the budget
process, information technology needs are identified, prioritized and funded. These needs include
operational supplies, software licenses, and equipment. Many new departmental projects require
additional equipment in the form of personal computers (PC's) and printers. Over the next 10 months
of Fiscal Year 95/96; we anticipate purchasing approximately 15 additional PC's and 5 additional
printers.
On-going software licensing and software upgrades are required for the City to comply with licensing
requirements. Site licensing for WordPerfect, Microsoft Access, Excel, and Harvard Graphics available
through the government contracts provides the advantage of lower pricing with the County's economies
of scale. The funds for the software licensing and upgrades have been identified and approved through
the budget process.
Several of the City's PCs have also become outdated and unable to run standard software. During the
`96 fiscal year, the City anticipates upgrading as many of the thirty-seven, 286 PCs and 386 PCs to
486 machines as the budget will allow. By upgradingrather than replacing the machines, we
anticipate saving $800.00 per machine.
In July, the City Council authorized the General Services' Division to utilize the "piggy -back" option
of other government contracts for purchases. The adopted City standard hardware and software are
available through these contracts. There are no local authorized Compaq dealers. By utilizing these
contacts which maximize economies of scale and expansive competive processes, we project the
following savings on new PC's, PC upgrades, printers and software licensing this fiscal year.
Cost Comparisons:
Direct Costs
Contract Costs
PCs (15)
$ 35,325
$ 27,000
HP Printers (5)
18,745
13,750
Software Licensing
15,480
8,910
Cost of New PCs
Cost of Upgrades
PCs (37)
$ 66,600
$ 29,600
Total
$136,150
$ 79,260
Net savings with joint government contracts ($56,890)
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Staff recommends that Council authorize City staff to purchase computer equipment and software
identified for fiscal year 1995/96 for amounts not to exceed $79,260, $29,600 (4620-243), $8,910 (4620-
248) and $40,750 (4620-402), by utilizing these contracts.
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