HomeMy WebLinkAbout1995-02-28 - AGENDA REPORTS - MODULARE FURNITURE CMTY (2)AGENDA REPORT
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CONSENT CALENDAR
DATE: February 28,1995
Item to be presented by,
Amelia Hutchinson �-
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SUBJECT: PURCHASE OF MODULAR FURNITURE FOR COMMUNITY
DEVELOPMENT
DEPARTMENT: Community Development
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On June 28, 1994 the City Council approved the creation of the Stormwater Utility and the
hiring of necessary staff to carry out the, program mandates. Staffing of the NPDES Section is
nearly complete, however, work space to house these new additions to City staff is hard to come
by. Staff has identified a way to reconfigure and add on to existing work spaces to accommodate
the new staff.
During the Mid -Year Budget Adjustment process the City Council approved filling several
positions in the Building & Safety operation. The provision of work spaces for these staff
persons can be accommodated in the Building & Safety area of City Hall. These staff will
displace a Capital Projects engineer. A reconfiguration of the work spaces in the Capital
Projects area will accommodate the additional work space needed for this engineer.
During the reconfiguration of City Hall to accommodate Redevelopment and the entire
Community Development Department after the Northridge Earthquake one large work area for
professional level staff was configured with low partitions along a very busy corridor. This is
very disruptive to staff working in this area..
A reconfiguration design was completed and bids were requested. The notice of the bid was
placed in Signal on February 10, 12 and 15. Bid packages were sent to three major suppliers
of modular office furniture. The following was received,
BKM Total Office (Montebello)
Eastman Office Products (Signal Hill)
California Business Interiors (Santa Fe)
ANS, 11 1 1 =L1_ 1 $
$18,542.42
Did not submit a bid.
Did not submit a bid, citing internal
constraints and requested delivery
date.
Agenda Item: /cz
It is important to note that no known local supplier of Steelcase modular furniture exists. The
bid requested a price for installation of the furniture on March 3, 1995 which is the last week
day City Hall is closed. If possible, installation on this date would result in a labor cost savings
through not having to pay overtime for a weekend installation. It would also limit the
disruption of staff. BKM was able to provide installation on March 3. This project is a
"turnkey" operation. Funding for this project has been secured and is available in the
appropriate account.
RECOMMENDATION
Award the bid to BKM Total Office in the amount of $18,542.42 and authorize the City Manager
to execute all necessary documents related to this project.
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