HomeMy WebLinkAbout1995-05-23 - AGENDA REPORTS - PONTIUS COMMUTER RAIL TRAIL (2)AGENDARE� � 1
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Item to be presented by
Rick Putnam 75 'Id
CONSENT CALENDAR
DATE: May 23, 1995
SUBJECT: Bid Award for Chuck Pontius Commuter Rail Trail
Project No. 99-029-02
DEPARTMENT: Parks, Recreation, and Community Services
At the regularly scheduled City Council meeting of May 24, 1994, the City Council approved an
alignment and trail features for the Chuck Pontius Commuter Rail Trail. This trail will ran
between the Santa Clarita Metrolink Station and Phase I of the Santa Clara River Trail.
Desired trail features included:
• a concrete pedestrian sidewalk;
• a decomposed granite jogging path;
• an asphalt bike trail;
• a landscaped "corridor"; and
• a white woodcrete post -and -rail fence.
At the time of alignment approval, staff advised Council that it was likely there would not be
sufficient budget to incorporate all desired trail features. A decision was made to incorporate
all of the desired features in the construction package and to make a final decision once bids
were received.
On December 13, 1994, staff also received authorization to consolidate portions of the following
three projects and proceed with advertising for bids as one consolidated project: Chuck Pontius
Commuter Rail Trail, the Soledad Bridge Bikeway project, and a portion of the Soledad Bridge
Widening project.
Twenty-three bid packages were purchased during the bid period, and five bids were
subsequently received by the City Clerk, The Engineer's Estimate for the consolidated project,
with all desired features, is $1,580,000. The following bids were received:
Pima Corporation
C. A. Rasmussen, Inc.
Granite Construction
Union Engineering
Excel Paving
Santa Monica, CA
Simi Valley, CA
Watsonville, CA
Ventura, CA
Long Beach, CA
$1,387,508.50
$1,670,124.73
$1,678,380.55
$2,029,384.40
$2,078,378.74
Agena item:�
Bid Award for Chuck Pontius Commuter Rail Trail - Project No. 99-029-02
Page 2
The apparent low bidder, Pima Corporation, did not comply with Disadvantaged Business
Enterprise (DBE) requirements, did not provide a list of subcontractors as required by State
law, did not indicate in its bid (by way of references) an ability to perform the required work in
the river, and contained at least one mathematical error in the bid. Pima Corporation has also
formally requested to be relieved of their bid due to a mistake made on one of the bid items.
Staff recommends that the Pima Corporation bid be disqualified due to these irregularities, and
that C.A. Rasmussen, Inc, be considered the lowest responsible bidder.
The construction budget (project budget minus right-of-way, construction administration,
survey, testing, inspection, and contingency costs) for the consolidated project is $1,113,729.
The "shortfall" for the project is therefore $556,395. Staff recommends that $75,000 of this
shortfall be made up by changing the white woodcrete post -and -rail fence to a pressure -treated
"lodgepole" fence (wood color) similar to that used on the South Fork Trail. Project savings in
the amount of $367,000 are also available from the recently completed San Fernando Phase
IIUIV and Annual Overlay projects. The final $115,000 of the shortfall could be made up by
eliminating that portion of the Soledad Bridge Bikeway interchange ramping which would not
affect Commuter Rail Trail usage.
Should the City Council approve these recommendations, the project would include all of the
originally desired features with the exception of the fence material change. Staff would also like
to advise Council that the project would include the relocation and rebuilding of three billboards
which were impossible to avoid in their current location.
1. The City Council adopt the plans and specifications for Project No, 99-029-02, Chuck
Pontius Commuter Rail Trail;
2. Disqualify the Pima Corporation bid, and award a contract to C.A. Rasmussen, Inc., the
lowest responsible bidder, in the amount of $1,670,124.73 plus 11 percent contingency for
potential change orders. Authorize the City Manager or his designee to approve all
documents relating to this contract.. Authorize the City Manager to enter into the
necessary survey, inspection, testing, maintenance guaranty, and other work necessary
to support construction of the project;
3. Authorize the change from a woodcrete fence to a lodgepole fence;
4. Authorize a $347,000 budget transfer from account no, 16-96027-227 and a $20,000 budget
transfer from account no. 16-9607 227 to new account no. 16-99029-2 7; and a $190,000
budget transfer from account no. 95003-227 to new account no.�99029-227. Also
authorize a budget increase of 09,895 to expense account no.`r 17-99029-227 and
corresponding revenue account no. 17-3579 to reconcile unbudgeted grant monies
previously awarded by the Los Angeles County Metropolitan Transportation Authority for
this project; and
5. Authorize expenditures for this project to be from the following account numbers, as
applicable: 16-99029-227, 17-99029-227, 28-99029-227, and 17-99040-227.
REP:KN.dis
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