HomeMy WebLinkAbout1995-08-22 - AGENDA REPORTS - SC CMTE ON AGING AGMT (2)AGENDA REPORT
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Item to be presented by:
Raquel Garcia
CONSENT CALENDAR
DATE: August 22, 1995
SUBJECT: Santa Clarita Valley Committee on Aging Agreement
DEPARTMENT: Parks, Recreation and Community Services
As part of the City's 1995/96 budget, City Council has allocated $100,000 to the Santa Clarita
Committee on Aging. This year's appropriation will serve to provide the Senior Center a broad
range of recreational, health, and wellness programs for the community's senior citizens. These
programs promote socialization, leisure activities, intergenerational activities, and the concept
of life long learning. In 1995/96, the City's annual allocation increased from $75,000 to
$100,000.
Working with Mr. Brad Berens, the Executive Director of the Senior Center, staff has developed
an agreement detailing the scope of services provided and corresponding budget of expenditures.
The City will make two payments of $50,000 from account number 01-9000-227. The first
payment shall cover services provided during the period of July 1, 1995 through
December 31, 1995, with the second payment covering the period of January 1, 1996 through
June 30, 1996. 1
City Council approve and authorize the staff to execute an agreement with the Santa Clarita
Valley Committee on Aging Corporation in the amount of $100,000 for the implementation of
recreational, health, and wellness programs.
Santa Clarita Committee on Aging Agreement
PRC0UNCIL\agscvcoa895 APPRO
UED
Af-- r.�m:
CITY OF SANTA CLARITA
AGREEMENT
THIS AGREEMENT, dated for purposes of identification only this day of
, is made and entered into by and between the:
CITY OF SANTA CLARITA, a municipal corporation, hereinafter referred to as `CITY;
and The Santa Clarita Valley Committee on Aging (SCVCOA), hereinafter referred to as
"RECIPIENT."
WHEREAS the CITY supports opportunities for recreational and wellness programs for
seniors of the Santa Clarita Valley; and
WHEREAS, the CITY has appropriated annual funds to provide SCVCOA Senior Center
recreational and wellness programs for Santa Clarita seniors; and
WHEREAS, RECIPIENT represents that it is capable of providing such services.
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL PROMISES,
COVENANTS AND CONDITIONS HEREIN CONTAINED, THE PARTIES HERETO AGREE
AS FOLLOWS:
1. CITY agrees to give to RECIPIENT and the RECIPIENT agrees to accept from
CITY the City approved amount of $100,000, to be distributed in two equal payments of $50,000
each, which shall constitute full and complete compensation for RECIPIENT's services under
this agreement. The first payment shall cover the period of July 1, 1995 through
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December 31, 1995, with the second payment covering the period January 1, 1996, through
June 30, 1996. Expenditures made by the RECIPIENT in the implementation of this agreement
will be made for the purpose of providing the services as listed in Exhibit A, Scope of Services,
and Exhibit B, Budget.
2. RECIPIENT shall provide the City with quarterly statistical reports on number
of seniors served: a final year-end statistics report in narrative form providing description of
services provided, success of program during the term of the agreement; and a copy of the
agency's single independent audit report.
3. RECIPIENT agrees that CITY may, at any time, audit any and all of
RECIPIENT's books, documents, or records relating to this Agreement.
4. RECIPIENT agrees to indemnify, defend (at CITY's option), and hold harmless
CITY, its officers, agents, employees, representatives, and volunteers from and against any and
all claims, demands, reasonable defense costs, actions, liability, or consequential damages
arising from bodily injury, death, or property damage arising out of the negligent acts or
omissions of RECIPIENT in its performance or failure to perform, under the terms of this
agreement.
5. Without limiting CITTs right to indemnification, it is agreed that RECIPIENT
shall secure prior to commencing any activities under this Agreement, and maintain during the
term of this Agreement, insurance coverage if applicable, and consistent with standards in such
agencies as follows:
A. Workers' Compensation Insurance as required by California statutes or
qualified self insurance as allowed under California law;
B. Comprehensive General Liability Insurance, or Commercial General
Liability Insurance, including coverage for Premises and Operations, Contractual Liability,
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Personal Injury Liability, Products/Completed Operations Liability, Broad -Form Property
Damage (if applicable) and Independent Contractors' Liability (if applicable), in an amount of
not, less than one million dollars ($1,000,000.00) per occurrence, combined single limit. /
C. Comprehensive Automobile Liability coverage, if applicable, including r
owned, non -owned and hired autos, in an amount of not less than one million dollars
($1,000,000.00) per occurrence, combined single limit..
D. Professional Liability Insurance coverage, if applicable, in an amount not
less than one million dollars ($1,000,000.00), and RECIPIENT shall maintain such coverage for
at least one (1) year from the termination of this Agreement.
6. CITTs Risk Manager is hereby authorized to reduce the requirements set forth
above in the event he or she determines that such reduction is in CITY's best interest.
7. Each insurance certificate provided under this Agreement shall contain clauses
of substantially the following form and content:
"This insurance shall not be canceled, reduced in scope or coverage below that
required herein, or non -renewed until after thirty (30) days' prior written notice
has been given to the City Clerk, City of Santa Clarita, 23920 Valencia
Boulevard, Santa Clarita, CA. 91355."
"It is agreed that any insurance maintained by the City of Santa Clarita shall
apply in excess of and not contribute with insurance provided by this policy."
A certificate of insurance naming the City of Santa Clarita, its officers, agents,
employees, representatives and volunteers shall be provided before execution of this Agreement.
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Prior to the execution of this Agreement, RECIPIENT shall deliver to CITY insurance
certificates confirming the existence of the insurance required by this Agreement, and including
the applicable clauses referenced above.
In addition to any other remedies CITY may have if RECIPIENT fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, CITY may; at its sole option:
A. Obtain such insurance and deduct and retain the amount of the premiums
for such insurance from any sums due under the Agreement;
B. Order RECIPIENT to stop work under this Agreement and return any
portion of the unused grant, and/or withhold grant due to RECIPIENT
until RECIPIENT demonstrates compliance with the requirements hereof;
C. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other
remedies CITY may have and is not the exclusive remedy for RECIPIENT s failure to maintain
insurance or secure appropriate endorsements.
8. Nothing herein contained shall be construed as limiting in any way the extent to
which RECIPIENT may be held responsible for payments of damages to persons or property
resulting from RECIPIENT's or its subcontractor's performance of the work covered under this
Agreement.
9. This agreement supersedes any and all agreements, either oral or written,
between the parties hereto with respect to the services by the RECIPIENT for CITY and
contains all of the covenants and agreements between the parties with respect to the rendering
of such services in any manner whatsoever. Each party to this Agreement acknowledges that
no representations, inducements, promises, or agreements, either orally or otherwise, have been
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made by any party, which are not embodied herein, and that no other agreement, statement,
or promise not contained in this Agreement shall be valid or binding. Any modification of this
Agreement will be effective only if it is in writing signed by the party to be charged.
10. The period of this Agreement shall extend from the effective date and expire
June 30, 1996.
11. RECIPIENT agrees that funds shall be disbursed or encumbered no later than
June 30, 1996, and that any and all funds remaining as of June 30, 1996, which have not been
disbursed or encumbered shall be returned to CITY.
12. RECIPIENT agrees to indemnify and hold CITY, its officers, agents and
employees harmless from any and all claims of the United States of America for reimbursement
of funds or any portion thereof due to the improper use of funds.
13. Notices and communication concerning this Agreement shall be sent to the
following addresses:
W
City of Santa Clarita
23920 Valencia Blvd., Ste. 120
Santa Clarita, CA 91355
Attention: Raquel Garcia
SCV Committee on Aging Corporation
Santa Clarita Valley Senior Center
22900 Market Street
Santa Clarita, Ca 91321
Attention: Brad Berens
14. The effective date of this Agreement shall be the latest date of execution
hereinafter set forth opposite the names of the signators hereto. In the event RECIPIENT fails
to set forth a date of execution opposite the nsme(s) of AGENCY's signator, RECIPIENT hereby
authorized CITY, by and through its representative, to insert the date of execution by
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RECIPIENT"s signator(s) as the date said Agreement, as executed by RECIPIENT, is received
by CITY.
Page 6
IN WITNESS WE EREOF, the parties hereto have caused this Agreement to be executed
on the dates hereinafter respectively set forth.
DATE OF EXECUTION:
DATE OF CLITION:
96 r
APPROVED AS TO FORM:
CARL NEWTON, CITY ATTORNEY
Date
PRCOMMSERV\..n.V
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CITY OF SANTA CLARITA
a municipal corporation
City Manager
ATTEST:
City Clerk
RECIPIENT
Agency f'e .
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Exhibit A
SCOPE OF SERVICES
SANTA CLARITA VALLEY COMMITTEE ON AGING
RECREATION, HEALTH, AND WELLNESS ACTIVITIES/SERVICES
1. Provide a broad range of recreational activities for the benefit of the community's senior
citizens that promotes socialization, leisure activities, intergenerational activities, and
the concept of life long learning.
2. These activities shall include instructional classes that include but are not limited to:
Shirt Painting and Decoration
Ham Radio Operations and Licensing
Ballroom Dancing
Round Dancing
Western Line Dancing
Needlework
Crochet
• Knitting
Spanish Language
Literacy Enhancement
Psychology
• Live, Laugh, Love
Assertiveness Training
World Literature
3. Socialization activities shall include:
Singles Night Out
Discussion Groups
Billiards
Dinner Shows
Day Tours & Trips
Current Events, Etc.
4. Specialized exercise programs:
Low Impact Aerobics
Joint Efforts for the arthritic
Pqol Aerobics
AARP - 55 Alive
Computer Training
• Beginning
• Intermediate
• Advanced
• Quicken
• Graphics
Watercolor Painting
Oil Painting
Pastels
Calligraphy
Art Appreciation
Camcorder Film Making
Bridge
Pan
Mah Jong
Arts & Crafts
Concerts
Sit -N -B -Fit for frail participants
Jazzercise
Tai Chi Chuan
5. Health and Wellness activities include:
Consumer Education Lectures
Friendly Visits to the homebound
Medicare Advocacy
Community Trainings
Durable Power of Attorney
Community Flu Clinics
Blood Pressure Checks
Information & Assistance
Forms Assistance
Tax Preparation
Legal Assistance
Community Health Fair
6. Provide lending library for books and videos for participants. Whenever possible,
provide activities at congregate residential sites to enhance the quality of life for the frail
and homebound; and to offer recreational activities for low income participants.
7. Volunteer coordination of 300 community volunteers to promote and expand the mission
of the Santa Clarita Valley Senior Center and its participants. Share and coordinate this
valuable human resource with other community entities and the City of Santa Clarita
in partnership on behalf of the community.
8. Provide intergenerational activities for the community that includes a speakers bureau
for local elementary schools; promote activities amongst all generations that enhances
an environment of understanding and appreciation for older residents of the community.
9. Participate in regular meetings with City staff to discuss recreational services and senior
citizen needs.
PI=MMSERV%aretrexb.a
CITY OF SANTA CLARITA FUNDING
RECREATIONMEALTH AND WELLNESS BUDGET
FISCAL YEAR 1995-96
Total Program Cost $123,874
Projected Income $23,874
City Funding $100,000
Personnel
$67,735
Executive Director, Administrative
Assistant, Statistician Health/Wellness
Coordinator, Bilingual Caseworkers,
Respite Workers, Secretary,
Receptionist, Activity Coordinator,
Volunteer Coordinator, Custodian, Site
Manager, Transportation Coordinator
Consultants
22,450
Art Teacher, Exercise Instructor,
Computer Teacher, Crafts Instructor,
Dancing Instructor
Equipment
8,000
Billiards equipment, Chairs, Tables,
(computer, printer; partial cost out)
Misc. Repairs, etc, and Ceramic
Equipment Installation, etc.
'Navel
300
Mileage reimbursement for recreation
activities provided at satellite sites.
Training
1,000
Instructor certifications, Misc.
Recreation, Health/Wellness Training
Telephone
2,192
Telephone Expense
Office Supplies
1,548
Paper, Posters, etc.
Facilities Supples
800
Maintenance, Chemicals, etc.
Utilities
6,000
Water, Electricity, etc.
Outside Services 1,500 Pest control, Carpet Cleaning, etc.
Insurance Liability 3,089 Comprehensive Liability Package -
Facilities, Automobile
Audit 500 Independent Annual Audit
Transport, Services 5;760 Transportation Services for Low Income
Homebound to Recreation Activities
TOTAL $123.874
PRCOMMSERV\axtmxh.b2