HomeMy WebLinkAbout1995-06-27 - AGENDA REPORTS - TREE MAINTENANCE CONTR (2)AGENDA REPORT
City Manager Approval
Item to be presented
Rick Putna ' 13
CONSENT CALENDAR
DATE:. June 27, 1995
SUBJECT: Renew Tree Maintenance Contract
DEPARTMENT: Parks, Recreation, and Community Services
Golden Bear Arborists, Inc. is currently concluding the second year of a three-year renewable
tree maintenance contract with the City. This contractor has continued to provide the City with
exceptional service. Staff is therefore proposing to renew the contract between Golden Bear
Arborists, Inc. and the City for one final year per the provisions of the existing contract.
The fiscal year 1994/95 contract was renewed at a cost of $280,000. Staff is proposing to renew
the fiscal 1995/96 contract at $280,000 plus a $20,000 contingency, for a total of $300,000..
Funds for this project have been proposed for in account 01-9230-227,
1. The City Council approve renewal of contract PR 93-94-01 for one final year at the cost of
$280,000 plus a $20,000 contingency, for a total of $300,000, and authorize City Manager
or his designee to execute all necessary documents;
2. Funding for the tree maintenance contract have been proposed for in operations and
maintenance account 01-9230-227.
Contract PR -93-94-01, Page 13
Letter from Golden Bear Arborists, Inc.
REP:RLM.dis
council l agtmect. rlm
APPROVED
Rem
At the option of the City, and if mutually agreeable to the City and Contractor, the Contract for this
work may be extended over two additional one-year periods. The extension shall be based on
the term, conditions and bid prices of the initial contract and may be increased or decreased
annually by a percentage to be arrived at by negotiation between City and Contractor. Further,
any extension may be subject to different terms than the original contract based on change
circumstances, City Budget, or the City's evaluation of the Contractor's performance.
IN WITNESS WHEREOF the parties for themselves, their heirs, executors, administrators,
successors, and assigns do hereby agree to the full performance of the covenants herein
contained and have caused this Contract Agreement to be executed by setting hereunto their
names, titles, hands and seals this 20TH day of OCTOBER 19 93
CONTRACTOR: GOLDEN BEAR ARBORISTS, INC.
PRESIDENT
(Title)
Contractor's License No. 416776 Class C -61/D-49 & C-27
CITY Business License
Federal Tax Identification No. 95-3616731
Subscribed and swm to is 20TH day of OCTOBER f 1993
NOTARY PUBLIC
CITY:
(Mayor/City ager of the City of Santa Clarita)
City Clerk of the City of Santa Clarita Date/",
Approved as to form_
S
City Attorney of the City of Santa Clarita Date JqA4,hS
-13-
Golden Bear Arborists, Inc.
June 6, 1995
Mr. Ray Miramontez
City of Santa Clarita
23920 Valencia Blvd. #720
Santa Clarita, CA 91355-2196
RE: 1995/96 Contract Renewal
Dear Ray
146 East Railroad Avenue
Monrovia, CA 91016
(818) 359-6647
FAX: (818) 357-5260
Thank you for the kind words in your letter dated May 22, 1995 and for your continued support over the
last few years.
We accept your offer to renew our original contract No. PR. 93-9401 for an additional term under
existing terms and conditions. Golden Bear looks forward to the mutually beneficial relationship we have
enjoyed during the past six years.
In addition to this proposal extension, we have an additional offer that would benefit the City greatly in
the years to come. Since we have provided a cost effective and technically correct service to the City for
over six years and have become intimate with the urban forest at the same time, it is our desire to continue
on an on going basis. We will agree at this time to extend our contract for an additional five years,
renewable annually at the City's option, and HOLD THE UNIT PRICES TO 1995 LEVELS.
Several cities have chosen to take advantage of this extraordinary offer as it is obviously in the best
interest of the city. You are assured a high level of service, you are guaranted that it will cost no more in
the year 2000 than it does today and in the event the city has no funding in any particular year, we will
agree to keep the contract alive on a stand-by emergency basis with no money commitment. This is
something we do where a proven working relationship can be continued with no downside.
I sincerely hope you are able to convince your city manager or department head to entertain this offer..
The City of Santa Clarita wins big with no risk and avoids a costly bid process to boot. Both you and
Golden Bear Arborists have really taken the City's maintenance program to a new level in the past few
years and we would very much like to see it continue.
Your thoughts and ideas would be appreciated.
Kindest regards,
GOLDEN BEAR ARBORISTS INC., by,
Brad Boyajian
President
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