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Home My WebLink About1995-10-10 - AGENDA REPORTS - YARD TRIMMINGS RECYCLING PGM (2)4 AGENDA REPORT / City Manager Approval Item to be presented by: Jeff Kolin and Lynn M. Harris UNFINISHED BUSINESS DATE: October 10, 1995 SUBJECT: YARD TRIMMINGS RECYCLING PROGRAM DEVELOPMENT STATUS DEPARTMENT: Public Works BACKGROUND At the September 5, 1995 Study Session, staff reviewed the status of the proposed yard trimmings program The haulers have identified California Wood Recycling/Laidlaw Waste Systems to process the City's yard trimmings at $22.50 per ton. This translates to a monthly service rate of $3.61 per household. To bring down this rate, staff presented cost factors and cost reduction alternatives in their oral presentation. Pursuant to the California Integrated Waste Management Act of 1989 (AB 939), the City of Santa Clarita is required by law to divert 25% of its municipal solid waste (MSW) from landfills by the year 1995, and 50% by the year 2000. The City's three residential franchised haulers currently offer curbside recycling for newspapers, metals, glass, plastics and cardboard. A pilot yard trimmings program has also been in effect since October 1993. To achieve the 25% and subsequent 50% diversion goal, the haulers and staff agree that a Citywide yard trimmings recycling program is necessary. This will divert approximately 16,000 tons of yard trimmings per year from landfills. Staff has concentrated their efforts on designing a flexible yard trimmings recycling and collection program to encourage personal responsibility, source reduction (i.e., backyard composting, mulching mowers and gardeners), lower overall program costs, and achieve maximum participation through education. Residents will have the ability to customize their service level if they generate more than the maximum allowable amount of yard trimmings. Likewise, residents who do not generate yard trimmings will be able to apply for an exemption from the yard trimmings service (Attachment A). To prepare the public for the Citywide 'yard trimmings program, staff has conceptualized a multimedia expectation and implementation campaign. These campaigns will target numerous media, including radio, television, newspapers, magazines, door hangers and flyers, and include presentations to yard maintenance companies and public and private organizations. City proceed with its commitment to implement a Citywide Yard Trimmings Program. Attachment B includes a listing of the various collection options and rate structures. Staff recommends that Option 3 be implemented. ATTACHMENTS ��/� Attachment A: Yard Trimmings Recycling Program Exemptions Agenda Iteral. Attachment B: Cost Factors and Cost Alternatives F1XOAfEWNLCAGFNOAUGIv�AYl3.NIL Continued To: If .. d.1 YARD TRIMMINGS RECYCLING PROGRAM EXEMPTIONS I. EXEMPTION CRITERIA A. Home Composters/MuIchers B. Commercial Yard Maintenance Service C. Low Foliage D. Xeriscape E. Hardscape F. Senior Citizen Discount G. Three and three -tenths percent (3.3%) of each hauler's customer base are eligible to apply for Exemptions. H. EXEMPTION PROCEDURES A. Complete Permit Application City staff will review the exemption application for approval and the applicant will be notified of their exemption status by letter. B. Submit Proof of Identity C. Submit Proof of Residence D. Submit Proof of Commercial Yard Maintenance Service and proof of yard trimmings facility (if applicable) E. Submit Applicable Fees A combined quarterly payment that includes an Application Fee and an Administration Fee should be made payable to the Finance Department of the City of Santa Clarita. Fees are due and payable two weeks prior to the end of the application period. A late fee will be required for every month that the permit is not obtained. F. Waste Management Staff Site Inspection A site inspection of each home composter's property will be necessary to verify the requested exemption. G. Complete Quarterly Renewal Forms Once the initial application for a yard trimmings exemption has been approved, the resident will be required to complete a Quarterly Renewal Form and submit this to the Waste Management Division with the applicable fees. This renewal form will be easier to complete and administer and will be available to all residents with an existing exemption who have complied with the program requirements prior to renewal. III. EXEMPTION ENFORCEMENT A. Ban on Yard Trimmings in Trash Bin A City Ordinance/Resolution banning disposal of yard trimmings in trash containers will be instituted. B. Yard Trimmings Recycling Exemption Compliance Letters C. Code Enforcement Citation and Fine D. Revoke Exemption Status FWonmww�cowcwuwwcrmwrn.xn. k ATTACHMENT B COST FACTORS AND COST ALTERNATIVES OPTION I Average Diversion OPTION II Maximum Diversion OPTION III Maximum Diversion OPTION IV Maximum Diversion Semi -Automated Container Semi -Automated Container Semi -Automated Container Semi -Automated Container 24 lbs/wk/hh 30 lbs/wk/hh 30 lbs/wk/hh $ 3.47 301bs/wk/hh $3.47 Increase City City Contribution City Contribution Compliance Efforts (NPDES Funding) $ .16 (NPDES Funding) $ .16 Hauler Contribution $ .35 Hauler Contributes $ .35 Increase City Contribution to Reduce Franchise Fees 1% (impacts City General Fund) $ .21 $3.61 $3.47 $2.96 $2.75 F W OMEW NL:CAGFIi�AUCNOAM,M ATTACHMENT B (Cont.) COST FACTORS AND COST ALTERNATIVES OPTION V Maximum Diversion OPTION VI Maximum Diversion OPTION VII Less Than Average Diversion OPTION VIII Delay Yard Trimmings Program Implementation Semi -Automated Container Semi -Automated Container Manual Collection Impact on Elsmere Fight 30 lbs/wk/hh $3.47 30 lbs/wk/hh $3.47 10 lbs/wk/hh (Projected) Cannot Be Defined 5.34 lbs/wk/hh (Actual per Pilot City Contribution City Contribution Program HF&H Study) $2.73 (NPDES Funding) $ .16 (NPDES Funding) $ .16 Hauler Contribution $ 0 Hauler Contributes $ .35 Hauler Contributes $ .35 City Contribution $ 0 Raise New Revenue Increase City Contribution AB 939 Parcel Fee to Reduce Franchise Will _n_Q1 allow us to meet Maximum of $9/yr/pcl $ .75 Fees 1% $ .21 diversion requirements Raise New Revenue AB 939 Parcel Fee Maximum of $9/yr/pl $ :75 $2.21 $2.00 $2.73 2 F::WGMEIPK^(CAGF DAI GN AYTf.IIIL / YARD TRIMMINGS PROGRAM SINGLE FAMILY RESIDENTIAL FEE CALCULATIONS OCTOBER 10, 1995 SUPPLEMENT TO AGENDA ITEM 16 I. Recommended Yard Trimmings Program Implementation Cost: $2.73 $2.73x 10%=$.273x27,445x12= $89,910** New Revenue to the General Fund Recommended City Revenue Distribution: 9% General Fund $ 80,919 I% Yard Trimmings "91 $ 89,910** H. Current Regular Trash and Recycling Program Cost: $19.72 $19:72x10°%=$1.97xl2x27,445 = $649,459* Current Revenue to General Fund Recommended City Revenue Distribution: 9°% General Fund $584,513 1%Yard Trimmings 64,946 $649,459* M. Projected Yard Trimmings Program, Recycling and Regular Trash Total Cost $19.72+$2.73= $22.45 Recommended City Revenue Distribution: 9% General Fund $665,432 Represents a $15,973 increase to the General Fund 1% Yard Trimmings 73,937 $739,369 IV/ . � Additional Projected Adjustment to Single Family Trash Service Rate (Unavoidable): $0.34 Estimate - Effective October 1, 1995 (Unexpected Los Angeles County Business Tax) $0.50 Estimate - Effective January 1, 1996 (Landfill fee increase and PPI adjustment per franchise agreement) $2.73 ecommendedYard Trimming Program Implementation $23.29 PROPOSED REVISED MONTHLY RATE TO SINGLE FAMILY TRASH SERVICE + LANDFILL AND PPI INCREASE AGENDA ITEM 16 F:\HOME\PVACCAGENDA\96YTCAL.C.AGN