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HomeMy WebLinkAbout1995-06-27 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. June 27, 1995 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business CALL TO ORDER CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meetine This time has been set aside for Councilmembers to review the _ agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session is open to the public. Recognitions and Awards Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. [ ] INVOCATION - Boyer [ ] CALL TO ORDER [] ROLL CALL [ ] FLAG SALUTE [ ] APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any [ ] item on the Consent Calendar. APPROVAL OF MINUTES PRESENTATION TRAP Sheriffs Department RECESS TO COMMUNITY RECOVERY AGENCY CALL TO ORDER COMMUNITY RECOVERY AGENCY CRA1 COMMUNITY RECOVERY AGENCY EXECUTION OF A PROMISSORY NOTE WITH CITY OF SANTA CLARPTA - RESOLUTION NO. RDA95-5 - The Community Recovery Agency wishes to execute a Promissory Note with the City of Santa Clarita to support Agency activities. RECOMMENDED ACTION: Adopt Resolution No. RDA95-5. CRA2 REDEVELOPMENT AGENCY BUDGET 1995/96 - This item is on the agenda for adoption of the 1995/96 Operating Budget for the RedevelopmentAgency. RECOMMENDED ACTION: Adopt Resolution No. RDA 95-6 authorizing appropriations of the Redevelopment Agency in the amounts budgeted. ADJOURN COMMUNITY RECOVERY AGENCY RECONVENE REGULAR CITY COUNCIL MEETING PA CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion; in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [] Motion 1. RESOLUTION NO. 95-80 - CITY OF SANTA CLARITA 1995 CONSOLIDATED PLAN - On May 23, 1995 the City [ ] Vote Council approved the City's 1995-2000 Consolidated Plan document. In accordance with U.S. Department of Housing and Urban Development (HUD) Regulations, the City has posted the Consolidated Plan and invited public comment and review for a period of 30 days, Having completed the 30 day public review period, City staff is now ready to prepare this document for submittal to HUD officials. RECOMMENDED ACTION: Adopt Resolution No. 95-80. [] Motion 2. WEST NEWIIALL CAPITAL IMPROVEMENTS - On May 23, 1995, the City Council approved the construction of capital [ ] Vote improvements for the area of West Newhall, in the amount of $221,000, as identified in the City's 1995-2000 Consolidated Plan document. With construction of capital improvements well under way and under budget, in the East Newhall area of the City, staff has identified funds that could be reprogrammed from this project into West Newhall, Project No. 55-04, as a means to take advantage of the extremely favorable bids which have been received, expedite the schedule of construction activities and to expand the scope of improvements for this area. Staffs recommendation does not alter Council's established CDBG priorities, it merely advances the time frame for construction. RECOMMENDED ACTION: Approve and direct City staff to amend the City's 1994-95 CDBG Final Statement to identify West Newhall as a new project and provide for its funding. Direct staff to transfer an amount not to exceed $200,000 from account #12- 95502-227 East Newhall Capital Improvements, into account #12-95504-227 West Newhall Capital Improvements, approve and authorize change orders to the City's previously approved contractor, R&H Paving Inc. to begin construction of street improvements within West Newhall in an amount not to exceed $200,000. [ ] Motion 3. METROLINK L%IPROVEMENTS - PHASE II (PROJECT NO. 96-087) PROJECT AWARD - Council approved [ ] Vote advertisement of this project that is intended to upgrade the facilities at the Soledad Canyon Metrolink site. Improvements include landscaping, restroom upgrades, a new stairway canopy, and a new security building. RECOMMENDED ACTION: Reject all bids and direct staff to modify the project scope and re -advertise the project at a later date pursuant to Public Contract Code Section 20166. [ ] Motion [ ] Vote 4. BUDGET APPROPRIATION FOR VALENCIA INDUSTRIAL CENTER TRAFFIC SIGNAL DISTRICT 92- 5 This item is for the City Council to authorize appropriations from Valencia Industrial Center Traffic Signal District in the amount of $100.00 to Account No. 45-95021-227. The funds are available in fund balance. This appropriation is needed to pay for the County recording fees for release of liens. The developer has paid the appropriate fees for the traffic signal district and the City will record the documents to release the liens. RECOMMENDED ACTION: Approve appropriations from Valencia Industrial Center Traffic Signal District in the amount of $100.00 to Account No. 45-95021-227. [ ] Motion 5. FY 94-95 OVERLAY PROGRAM - On May 23, 1995, Council authorized the advertisement of the subject project. The [] Vote project consists of resurfacing the roadway to extend the service life of portions of Soledad Canyon Road, Tournament Road, Sierra Highway and Whites Canyon Road. RECOMMENDED ACTION: Approve the plans and specifications, award the contract to Excel Paving for $387,774.12, and authorize a 20 percent contingency expenditure should any change orders to the contract become necessary. Authorize the City Manager or designee to approve all documents relating to this contract. Approve a transfer of $30,000 of Gas Tax Funds from Account No. 02-5400-227 to Account No. 02-95032-227 to augment the PFA Funds. Authorize a change order not to exceed $40,000 to extend the limit for Whites Canyon Road from Soledad Canyon Road southerly to the Santa Clara River. [ ] Motion 6. LAKEMORE DEWATERING IMPROVEMENTS PROJECT NO. 96-084 - BID AWARD - This project involves [ ] Vote the construction of 12" PVC perforated pipe to lower the high ground water level. The work also includes repaving Lakemore Drive and Langside Avenue. RECOMMENDED ACTION: Waive minor irregularity in bid, award the contract to the low bidder, Padilla Paving Company in the amount of $177,827.15, authorize $20,000 in contingency expenditure should any change orders to the contract become necessary. Authorize the City Manager or his designee, to execute all contract documents relating to this contract. [ ] Motion 7. MODIFICATIONS TO CONSTRUCTION CONTRACT NO. 94.02 AND MODIFICATIONS TO CONSULTANT [ ] Vote CONTRACT NO. 94-03 FOR THE CITY HALL RESTORATION - An increase in the City Hall Restoration Construction contract budget with Intertex to pay for additional costs for building repair/code compliance close out. Staff is requesting an increase in the City Hall Restoration Consultant Contract scope and budget with Willdan for emergency generator construction management and finalization of construction and as built documentation. RECOMMENDED ACTION: Approve the amendment to the scope and budget of Construction Contract No. 94-02 and approve the schedule modification and budget increase for Consultant Contract No. 94-03, approve the increase in the appropriation for the additional amount of $151,440 in the City Hall Repair Contractual Services Expenditure Account No. 90-59928-227 for both contract increases, and approve estimated revenues for the 1994 Earthquake Reimbursement Revenue Account No. 90-3597 for an estimated $151,440. [ ] Motion 8. PURCHASE OF VEHICLES - The Community Development Department requests City Council authorization to purchase [] Vote two identical three-quarter ton light duty pick-up trucks, which are needed for the Crew Leader and Street maintenance Worker to be hired for the City's Stormwater Utility. These vehicles and additional personnel were previously approved by the Council and funding provided under the 94/95 FY budget. RECOMMENDED ACTION: Direct staff to issue a purchase order to Folsom Lake Ford in the amount of $36,336.22 for the purchase of the two vehicles specified in Bid No. CD -94-95-11, for two full-size (two -wheel drive) 3/4 ton long -bed pick-up trucks, to be paid from StormwaterUtility Account No. 51- 5600-402. [ ] Motion 9. MARKETING SERVICES FOR THE CITY OF SANTA CLARITA TRANSIT - It has become clear that the existing [ ] Vote Santa Clarita Transit staff can not undertake the ambitious marketing efforts necessary to continue the increase in ridership of local transit services the recently created San Fernando Valley commuter routes, and the commuter route to the Antelope Valley. In addition to the promotion of the local and commuter services it is envisioned that assistance of a qualified marketing consultant would be required to formulate and present a transit marketing plan for the period of July 1, 1995 through June 30, 1996. RECOMMENDED ACTION: Subject to City Attorney approval as to form, approve entering into an annual agreement for marketing services, with a one- year renewal option, with James G. Moore, III, not to exceed $52,500. ] Motion 10. LETTERHEAD PRINTING - As a result of the cost savings in printing the five color City stationery in volume staff [ ] Vote formally bids for this work approximately every 18-24 months. Staff recently solicited sealed bids for printing and imprinting City stationery. RECOMMENDED ACTION: Award all five color printing to Anderson's Printing for $15,329.28 plus 15% contingency, award the white envelope printing to Southern California Envelope and Printing for $2,902.45 plus 15% contingency. Funds for this work are budgeted in accounts 01- 6900-211 and 01-6900-210. Authorize the City Manager to execute all required documents. [ ] Motion 11. RENEW TREE MAINTENANCE CONTRACT - Renew tree maintenance contract between Golden Bear Arborists, Inc. and [ ] Vote the City for fiscal year 1995/96 per existing contract renewal provisions. RECOMMENDED ACTION: Approve renewal of contract PR 93-94-01 for one final year at the cost of $280,000 plus a $20,000 contingency, for a total of $300,000, and authorize the City Manager or his designee to execute all necessary documents. Funding for the tree maintenance contract have been proposed for in operations and maintenance account 01-9230-227. [ ] Motion 12. CITY OF SANTA CLARITXS STATEMENT OF INVESTMENT POLICY - The City Treasurer is required to [ ] Vote annually present the City's Investment Policy to the City Council to reaffirm or to make any changes to the existing policy. This item contains revisions to the existing policy. RECOMMENDED ACTION: Affirm the Statement of Investment Policy. [ ] Motion 13. 1994.95 YEAR END BUDGET ADJUSTMENT - LEGAL SERVICES - This item is on the agenda as a, year-end [] Vote reconciliation item to address the transfer of monies among various earthquake related projects. RECOMMENDED ACTION: Authorize the Director of Finance to transfer funds from 01-5000-260, Community Development Legal Services, in the amount of $63,000 and funds from 01-4600-260, Finance Department Legal Services, in the amount of 13,000 to the Self Insurance/Risk Management fund (26). In addition, increase revenues and appropriation in account 26-3820, Risk Management Miscellaneous Revenues, and 26-4201-294, Self Insurance, by $76,000 respectively. Finally, authorize the Director of Finance to increase revenue account 26-3820 by $66,028 to record anticipated reimbursement of costs and increase appropriations in 26-4201-294 by $66,028 to cover funds previously expended. [ ] Motion 14. CHECK REGISTER NOS. 23,24 - RESOLUTION NO. 95- 82 - Resolution approved and ratifies payment the demands [] Vote presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 95-82 COUNCIL ACTION PUBLIC HEARING [ ] Open Hearing 15. APPEAL OF THE PLANNING COMMISSION'S DECISION TO VOID ONE YEAR EXTENSIONS [ 1 City Clerk GRANTED TO VESTING TENTATIVE TRACT MAP NO. 45022, PURSUANT TO RESOLUTION NO. P92-16. [ ] Staff APPELLANT: G.H. PALMER AND ASSOCIATES - (VISTA TERRACE PROPERTIES, LTD.) - RESOLUTION [ ] Speakers NO. 95-77 - An appeal of the Planning Commission's decision to void one year time extensions granted to the above [ ] Motion referenced vesting tentative tract maps. The projects are located in the general area of future Golden Valley Road, [J Discussion between Sierra Highway and Green Mountain Drive. RECOMMENDED ACTION: Adopt Resolution No. 95-77, [ ] Vote upholding the Planning Commission's decision to void one year time extensions granted to Vesting Tentative Tract Map Nos. 45022. [ ] Open Hearing 16. APPEAL OF THE PLANNING COMMISSION'S DENIAL OF A REQUEST TO EXTEND VESTING TENTATIVE [ ] City Clerk TRACT MAP NO. 45022. APPELLANT: G.H. PALMER AND ASSOCIATES - (GOLDEN VALLEY ROAD) - [ ] Staff RESOLUTION NO. 95.78 - An appeal of the Planning Commission's denial of a request to extend Vesting Tentative [ ] Speakers Tract Map No. 45022. VTTM 45022 was approved in March of 1990, and allowed for the subdividing of a '24.5 acre [ ] Motion property into 103 residential units subject to the conditions of approval. The project site fronts on future Golden Valley [ ] Discussion Road, between Sierra Highway and Green Mountain Drive. RECOMMENDED ACTION: Adopt Resolution No. 95-78, [ ] Vote upholding the Planning Commission's denial of a request to extend Vesting Tentative Tract Map No. 45022. UNFINISHED BUSINESS [ ] Staff 17. ADOPTION OF THE 1995/96 BUDGET AND CIP - [ ] Speakers RESOLUTION NO. 95-52 - This item is on the agenda for adoption of the budget and Five Year CIP, The City Council [ ] Motion has conducted two study sessions as well as the public hearing on this item. RECOMMENDED ACTION: Adopt budget [] Discussion and 5 -year CIP. [ 1 Vote 7 1.1 18. YARD TRIMMINGS RECYCLING PROGRAM - Pursuant [ ] Staff to the California Integrated Waste Management Act of 1989 (AB 939) the City of Santa Clarita is required by law to divert [ ] Speakers 25% of its municipal solid waste (MSW) from landfills by the year 1995 and 50% by the year 2000. The law also authorizes [ ] Motion the City to make adequate provisions for the handling of MSW in order to achieve the state mandate. RECOMMENDED [ ] Discussion ACTION: Discuss Mandatory Service Enforcement with a Self -Haul Option, Yard Trimmings Recycling Service [ ] Vote Exemptions, and Yard Trimmings Ban. Direct staff to proceed with requests for proposals for an audit of the franchise haulers. Direct haulers to proceed with implementation of the Citywide Yard Trimmings Recycling Program and make the necessary expenditures of $4;220,000 over the next five years for purchase/lease of recycling bins and equipment. NEW BUSINESS [] Staff 19. REQUEST FOR COUNCIL POLICY DIRECTION ON [ ] Speakers GATED ROADS - The goal of improving circulation was one of the primary motivations for incorporation and has been a [ ] Motion continuing source of concern to the City Council every since. The Council has taken numerous steps to improve circulation, [ ] Discussion including the two "quick fix" programs, roadway and bridge improvements, and the aggressive pursuit of transportation [� Vote grants and funding. RECOMMENDED ACTION: Receive report, discuss options, and direct staff to proceed with one or more of the options stated. [ ] Staff 20. CITYWIDE ENGINEERING AND TRAFFIC SURVEY - RESOLUTION NO. 95-76 - Per State of California Vehicle [ ] Speakers Code the public agencies are required to conduct Engineering and Traffic Surveys on all roadways in order to establish [ ] Motion speed limits, every five years. The previous study was conducted and approved by Council in June, 1990. The new [ ] Discussion Citywide study has been finalized and requires adoption. RECOMMENDED ACTION: Adopt Resolution No. 95-76, [ ] Vote direct the City Clerk to certify the study as to the effective date of the individual survey, direct staff to implement the necessary signing changes brought about by the adoption of the study; and request the Sheriffs Department to begin an aggressive radar enforcement program on City streets and highways covered in the study as soon as the Public Works Department makes the signing changes. [ ] Staff 21. APPLICATION FOR STATE -LOCAL TRANSPORTATION PARTNERSHIP PROJECTS - RESOLUTION NO. 95-72 - [ ] Speakers Council approval of project applications for inclusion in Cycle 7 of the State -Local Transportation Partnership Program. (] Motion RECOMMENDED ACTION: Adopt Resolution No. 95-72. [ ] Discussion [ ] Vote 1.1 [ J Staff 22. SUBSTITUTION OF PUBLIC FINANCING AUTHORITY PROJECTS AND ACCEPTANCE OF PROMISSORY [ ] Speakers NOTE RESOLUTION NOS. 95-75 AND 95-81 - Per the PFA Revenue Bond Official Statement, the City may utilize [) Motion bond proceeds for the acquisition, improvement, equipping and construction of certain real property, improvements or [ ] Discussion equipment. The City wishes to designate earthquake related capital projects and a loan to the Community Recovery Agency [] Vote to support Agency activities as substitute projects. RECOMMENDED ACTION: Adopt Resolution Nos. 95-75 and 95-81. [ ] Staff 23. SPECIAL CLOSED SESSION - This item is on the agenda to schedule a special closed session for the performance [ ] Speakers reviews of the City Manager and the City Attorney, RECOMMENDED ACTION: Consider date of special closed [ ] Motion session. t Discussion [ ] Vote [ ] Staff 24. CABLE TELEVISION: APPROVAL OF TRANSFER OF CONTROL OF THE KING VIDEOCABLE FRANCHISE [ ] Speakers FROM THE PROVIDENCE JOURNAL COMPANY TO CONTINENTAL CABLEVISION, INCORPORATED - In [] Motion 1987, the County of Los Angeles granted a cable television Franchise to King Videocable Company -Newhall ("King"). On [ ] Discussion February 27, 1995, Continental Communications, Inc. Filed an application with the City seeking to acquire control of King. [ ] Vote RECOMMENDED ACTION: Approve the Settlement Agreement between the City and King subject to revision and City Attorney approval, and adopt Resolution No. 95-89 subject to revision and City Attorney approval. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - existing litigation - Government Code Section 54956.9(a) - Castaic Lake Water Agency vs. City of Santa Clarita & Redevelopment Agency; City of Santa Clarita vs. Newhall County Water District; and City of Santa Clarita vs. Vista Terrace Properties, Ltd. Conference with legal counsel - anticipated litigation - Government Code Section 54956.9(c) - one matter. M ADJOURNMENT cnclagn/june27.95 10