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HomeMy WebLinkAbout1995-07-11 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. July 11, 1995 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business COUNCIL ACTION CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session iso en to the public. Recognitions and Awards Parents' Day Proclamation 2 Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. [ ] INVOCATION - Darcy [ ] CALL TO ORDER [ ] ROLL CALL [ ] FLAG SALUTE [ ] APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, [ ] any item on the Consent Calendar. APPROVAL OF MINUTES June 27, 1995 PRESENTATION SC Small Businessbev. Center - Bob Hawkes RECESS TO COMMUNITY RECOVERY AGENCY CALL TO ORDER COMMUNITY RECOVERY AGENCY Approval of Minutes June 27, 1995 ADJOURN COMMUNITY RECOVERY AGENCY RECONVENE REGULAR CITY COUNCIL MEETING 2 CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. USE OF COMPETITIVE AND CO-OPERATIVE [ ] Motion PURCHASING AGREEMENTS - The Santa Clarita Municipal Code (S.C.M.C.) outlines the requirements for [ ] Vote competition based on the type of material or service needed as well as the estimated costs. Basically, purchases of $500 or more require quotes or bids from at least three sources. Other options exist to ensure the requirements of the S.C.M.C. are met including co- operative and "piggyback" purchasing. RECOMMENDED ACTION: Approve the usage of co- operative purchasing agreements and purchases against competitive contracts let by another government agency . 2. CURBSIDE PROGRAM BUDGET - GRANT NO. CS - 000351 - Funds restricted for use to enhance beverage [ ] Motion container recycling in the City need to be added to the FY 1995-96 Solid Waste Budget. RECOMMENDED [ ] Vote ACTION: Appropriate $4,681.00 into Solid Waste Expenditure Account No. 01-6603-213 created for Curbside Program - Grant No. CS000351, Advertising, to be funded by General Fund Account No. 01-2600. 3. CURBSIDE USED MOTOR OIL & FILTER [ ] Motion RECYCLING COLLECTION PROGRAM CONTRACTOR AWARD - On June 16, 1995, the City of [ ] Vote Santa Clarita received confirmation of the approval of the funds for Used Oil Recycling Block Grant - Third Cycle Contract No. UBG3-797-19 in the amount of $44,082.87 and for Local Government Used Oil Opportunity Grant - Second Cycle No. UOG2-94-160-19 in the amount of $154,012 from the California Integrated Waste Management Board (CIWMB). The total amount of both grants is $198,094.87. Staff will use the funds to contract with the Oricom Group to maintain and manage the Curbside Used Motor Oil and Filter Recycling Collection Program. RECOMMENDED ACTION: Direct staff to appropriate $198,094.87 to expenditure account number 01-6602-227 and increase estimated revenue account number 01-3581 by $198,094.87. Authorize staff to execute an agreement with the Oricom Group to maintain and manage the Curbside Used Motor Oil and Filter Recycling Collection Program for an amount not to exceed $198,094.87 from account number 01-6602-227. [ ] Motion 4. RENEWAL OF CONTRACT FOR JANITORIAL MAIN'T'ENANCE FOR FY 95/96 AT SOLEDAD AND [ ] Vote PRINCESSA METROLINK STATIONS - Janitorial maintenance contract for Metrolink Stations. RECOMMENDED ACTION: Direct staff to issue a purchase order for renewal of janitorial contract services and supplies for the Metrolink stations in the amount of $20,000 as appropriated for FY 95/96, 5. AWARD OF CONTRACT FOR DIAL -A -RIDE RADIO [ ] Motion SERVICES - Contract for radio frequency and services for Dial -A -Ride vehicles. RECOMMENDED ACTION: [ ] Vote Approve contract for expenditure as appropriated for FY 95/96 in the amount of $17,280. 6. NEWHALL IMPROVEMENT PROGRAM - On June 6, [ ] Motion 1995, a joint study session, including the City Council, Planning Commission and Parks and Recreation [ ] Vote Commission was held in the Council chambers to discuss the status and direction of the Newhall Improvement Program. The session was facilitated by Michael Freedman of Freedman, Tung and Bottomley, the City's Old Town Newhall revitalization specialist. It was suggested by the group that staff look into adding a financing component to the program whereby, potential funding sources and strategies can be identified through a community workshop process. RECOMMENDED ACTION: Authorize execution of contract with Freedman, Tung and Bottomley to develop a financing strategy for Old Town Newhall at a cost not to exceed $20,000 dollars from Account #01-4201-290 to implement the Newhall Improvement Program as delineated on the scope of work. 7. FORMAL BID AWARD TR-95-96-01-SOLEDAD [ ] Motion METROLINK LANDSCAPE MAINTENANCE FOR FY 95/96 - Landscape maintenance contract for the Soledad [ ] Vote Metrolink Station. RECOMMENDED ACTION: Direct staff to issue a purchase order in the amount of $14,000 as appropriated in FY 95/96, and authorize the Mayor to execute a contract for landscape maintenance service at the Metrolink Station to Foothill Landscape as specified in TR -95-96-01. 5 S. CONFLICT OF INTEREST CODE - RESOLUTION [ ] Motion NO. 95-92 - Effective January 1, 1995, local elected or appointed officeholders, candidates for local office and [ l Vote designated employees of local governmental agencies may not accept a gift or gifts aggregating more than $280 in a calendar year from a single source. This amount was $250. RECOMMENDED ACTION: Adopt Resolution No. 95-92. [ ] Motion 9. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF SANTA CLARITA AND [ ] Vote THE SANTA CLARITA SENIOR CENTER - The City of Santa Clarita has entered into an MOU with the Santa Clarita Senior Center for the past three years, where the Senior Center provides services and support to the Santa Clarita Transit program to better serve the needs of senior and disabled customers. RECOMMENDED ACTION: Approve and authorize the Mayor to execute an MOU with the Santa Clarita Senior Center and issue a check in the amount of $50,000 budgeted in account 01-6000-230 in exchange for services supporting the Santa Clarita Transit program. [ ] Motion 10. CREEKSIDE ROAD/AUTO CENTER DRIVE - FOUR- WAY STOP INSTALLATION - RESOLUTION NO. 95- [ ] Vote 91 - At the request of the auto dealers along Creekside Road, the Traffic Engineering staff re-evaluated the intersection of Creekside Road/Auto Center Drive for a four-way stop sign installation. Based on the results of the traffic study, a four-way stop sign installation is warranted at this intersection. RECOMMENDED ACTION: Adopt Resolution No. 95-91. [] Motion 11. CONTRACT DOCUMENTS FOR SIDEWALK REPLACEMENT, NEW SIDEWALK [ ] Vote CONSTRUCTION, AND ACCESS RAMP INSTALLATION IN THE CITY OF SANTA CLARITA PROJECT NO. PWS -3 - This project is an ongoing program for the repair, restoration, and maintenance of public curb, gutter, sidewalks, driveway approaches, and wheelchair ramps (due to street tree root lifting and other natural causes) within the City of Santa Clarita. RECOMMENDED ACTION: Approve the plans and specifications and direct the City Clerk to advertise for bidding. 5 [] Motion 12. LYONS AVENUE, SOLEDAD CANYON ROAD AND VALENCIA BOULEVARD TRAFFIC SIGNAL [ ] Vote INTERCONNECT E%IPROVEMENIS - PROJECT NO. 96-076, 95-023 AND 95-030 - The subject project involves hardwire interconnect installation along Soledad Canyon Raod from Rainbow Glen to Galeton Road (Phase I), along Lyons Avenue from I-5 northbound to San Fernando Road, along Valencia Boulevard/Soledad Canyon Road from I-5 northbound to McBean Parkway and from Bouquet Canyon Road to Golden Oak Road. RECOMMENDED ACTION: Approve the plans and specifications for this ro'ect and authorize the advertising for bids. [ ] Motion 13. SOLEDAD CANYON ROAD CORRIDOR TRAFFIC FLOW IMPROVEMENT -PROJECT NO. 95-20 - The [ ] Vote purpose of this project is to construct improvements along Valencia Boulevard/Soledad Canyon Road in order to improve traffic flow along this corridor and to provide for six lanes of through traffic. RECOMMENDED ACTION: Approve the project plans and specifications and direct the City Clerk to advertise for bidding. [ ] Motion 14. MOBILEHOME VACANCY SURVEY AUDIT AND UPDATE - Request for Council Contingency Fund monies [ ] Vote to hire a consultant to update and audit staffs mobilehome vacancy survey, as directed by Council. RECOMMENDED ACTION: Approve the transfer of up to $5,000 from Council Contingency Account 01-4101-290 to Planning Professional Services Account 01-5101-230 for the audit and update of staffs March 1995 Mobilehome Park Space Vacancy Survey. ( ] Motion 15. QUARTERLY BROCHURE CONTRACT CONTINUATION - Schoolhouse Publications was [ ] Vote awarded a contract to produce the Parks, Recreation and Community Services quarterly brochure through a request for proposal process conducted in August of 1994. The contract is for one year, extendable for three additional one year terms, upon approval by the City Council. RECOMMENDED ACTION: Authorize the Parks, Recreation and Community Services Department to extend the contract of Schoolhouse Publications for an additional year, pursuant to the terms and conditions of the original contract. [] Motion 16. BID PROCESS FOR ARTS & CRAFTS SUPPLIES - The City of Santa Clarita's Parks, Recreation, and [ ] Vote Community Services Department annually purchases a significant number of items used for classes in early childhood education, day camps, and child development programs. Many of these products are consumable or have a short-lived duration of one or two seasons. Our current purchasing policy is impractical when comparing unique or dissimilar products from dozens of manufacturers across the country. RECOMMENDED ACTION: Waive the bid process for up to $35,000 for the Parks, Recreation, and Community Services Department for the purchase of various early childhood education supplies. [ ] Motion 1S. STATE LEGISLATION SB 1152 - SB 1152 would replace the existing appointed board of the Los Angeles County [ ] Vote Metropolitan Transportation Authority with an independently elected governing board. SB 1152 calls for dividing Los Angeles County into seven districts with two members elected from each district. If enacted, elections would be held in June, 1998 with assumption of office to occur on January 1, 1999. For the City of Santa Clarita, there is no guarantee that any member elected to serve this district would have ties to this area or in any way represent the transportation needs of this community. RECOMMENDED ACTION: Oppose Senate Bill 1152 and transmit statements of opposition to the members of Santa Clarita's legislative delegation, Senator Polanco, appropriate legislative committees, the Los Angeles County Metropolitan Transportation Authority, League of California Cites, Contract Cities Association and Independent Cities Association. [ ] Motion 19. PROFESSIONAL SERVICES CONTRACT WITH MEYER MOHADDES ASSOCIATES, INC. - Contract to [ ] Vote prepare the traffic study and associated reports for the focused environmental impact report(EIR) for the Beazer Homes Development project located on Circle J Ranch Road (Master Case 94-038). RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services contract between the City and Meyer Mohaddes, Inc. to prepare the traffic study for the focused EIR for the Beazer Home Development and Gold Course Project, for $26,000. Funds will be deposited by the developer into an account set up specifically for this purpose. [ ] Motion 20. PORTA BELLA - PROGRESS REPORT - Update for City Council on the progress of applicant and Keysor [ ] Vote Century regarding their land acquisition agreement. RECOMMENDED ACTION: Receive progress report. Yl [ ] Motion 21. AGREFZVIENT WITH THE LOS ANGELES AUDITOR - CONTROLLER FOR BILLING OF DIRECT [ ] Vote ASSESSMENTS - There are several direct assessment districts within the City. These districts were established to provide for services and continual maintenance of landscaping, facilities, or compliance with the Federal Stormwater mandate. RECOMMENDED ACTION: Approve the agreement, and authorize the City Manager to execute the agreement. Direct the City Clerk to mail a copy of the agenda item, the signed agreement and agency information sheets to the auditor -controller. 22. PEDESTRIAN OVERCROSSING EASEMENTS [ ] Motion ACCEPTANCE AND MAINTENANCE - MAGIC MOUNTAIN PARKWAY, VALENCIA BOULEVARD [ ] Vote AND CREEKSIDE ROAD PASEOS - During the development of the Valencia Town Center, the Community Facilities District No. 92-1 was established to finance certain public improvements to be constructed.. Easement deeds are now provided for bridge purposes and ingress and egress purposes for all three pedestrian bridges. RECOMMENDED ACTION: Accept the offer of dedication of the pedestrian bridges, the easements, and authorize the Mayor and City Clerk to execute the Pedestrian Bridge Agreement and Offer of Dedication, subject to final approval by the City Attorney. 23. CHECK REGISTER 25,26 - RESOLUTION NO. 95-88 - [ ] Motion Resolution approves and ratifies payment the demands presented in the check registers, RECOMMENDED [ ] Vote ACTION: Adopt Resolution No. 95-88. COUNCIL ACTION PUBLIC HEARING [7 Open Hearing 24. VACATION OF RACQUET CLUB COURT - RESOLUTION NO. 95-90 - The residents of the Canyon [ ] City Clerk Country Racquet Club Condominiums respectively request the vacation of Racquet Club Court to construct a gate [ ] Staff that will provide controlled access to the development for security reasons. RECOMMENDED ACTION: Approve [ ] Speakers the applicants' request to vacate the cul-de-sac, Racquet Club Court.. [ ] Motion [] Discussion Vote [ ] Open Hearing 25. DRAINAGE BENEFIT DISTRICT #18 - LOCATED AT SHANGRI-LA DRIVE AND NATHAN HILL ROAD - [ ] City Clerk TRACT 44965 PUBLIC HEARING FOR FISCAL YEAR 1995-96 ANNUAL ASSESSMENT - RESOLUTION NO. [ ] Staff 95-63 DETERMINING AND IMPOSING ASSESSMENTS - This is a Public Hearing item to [ ] Speakers consider comments for the proposed annual assessment for Drainage Benefit Assessment District No. 18. The [ ] Motion proposed assessment for 1995-96 is $159.00 per unit, per year. This is an increase of $50.00 per year. The reason [ ] Discussion for the increase is to pay for mitigation measures and well installations recommended and in the annual geologic [ ] Vote review which are required for adequate operation of the system. Upon conclusion of the public hearing, the Council will consider the adoption of Resolution No 95-63 to confirm the assessment diagram, approve the Engineer's report and levy the assessments. The Council will consider public comments and may direct staff to modify the report or resolution. RECOMMENDED ACTION: Conduct the public hearing, adopt Resolution No. 95-63, determining and authorizing the levy of annual assessments for Santa Clarita Drainage Benefit Assessment Area No. 18, Tract No. 44965, and amend the current budget of $30,956 ($109 per unit) in Account No. 44-3782 to $45,156 ($159 per unit). UNFINISHED BUSINESS 26. CABLE TELEVISION: APPROVAL OF TRANSFER [ ] Staff OF CONTROL OF THE KING VIDEOCABLE FRANCHISE FROM THE PROVIDENCE JOURNAL [ ] Speakers COMPANY TO CONTINENTAL CABLEVISION, INCORPORATED - In 1987, the County of Los Angeles [ ] Motion granted a cable television Franchise to King Videocable Company -Newhall ("King"). On February 27, 1995, [ ] Discussion Continental Communications, Inc. filed an application with the City seeking to acquire control of King. [ ] Vote RECOAD4ENDED ACTION. Adopt Resolution No. 95-89, disapproving the transfer of control of a cable television franchise from the Providence Journal Company to Continental Cablevision, Inc. [ ] Staff 27. DEVELOPMENT OF A CITYWIDE YARD TRIMMINGS RECYCLING PROGRAM - Pursuant to [ ] Speakers the California Integrated Waste Management Act of 1989 (AB 939), the City of Santa Clarita is required to divert [ ] Motion 25% of its waste from landfills by December 31, 1995 and 50% of its waste from landfills by the year 2000. The total [ ] Discussion costs associated with implementing a Citywide yard trimmings collection and recycling service program were [ ] Vote evaluated by Hilton, Farnkopf & Hobson (HF & H), an independent consultant hired by the City to determine the costs for manual and semi -automated collection systems. RECOMMENDED ACTION: Continue Yard Trimmings Recycling Program discussion to August 22, 1995. [ ] Staff 28. RIVENDALE PROPERTY ACQUISITION - The City of Santa Clarita is prepared to purchase a 53 -acre property [ ] Speakers located west of Interstate 5 near Calgrove Boulevard for open space and recreational purposes. RECOMMENDED [ ] Motion ACTION: Authorize the execution of a purchase agreement for the Rivendale property for the sum of $2 [ ] Discussion million and authorize the preparation of a $10,000 refundable deposit check. [ ] Vote NEW BUSINESS 29. SHORT TERM CONTRACT FOR CONTINUED [ ] Staff PUBLIC AFFAIRS SERVICES FOR ELSMERE CANYON SOLID WASTE MANAGEMENT FACILITY [ ] Speakers The proposed Elsmere Canyon Solid Waste Management facility is undergoing public hearings before the Los [ ] Motion Angeles County Regional Planning Commission and will likely be appealed to the Board of Supervisors in early [ ] Discussion 1996 once the Planning Commissions' records a final decision. Staff is currently reviewing a proposal from Bill [ ] Vote Hussey and Associates for continued public affairs services for the Elsmere project. RECOMMENDED ACTION: Approve a short term 60 -day contract for public affairs and lobbying services in the amount of $40,000 with Bill Hussey and Associates from Account No. 01-4103-230. 10 11 30. PROPOSED EXPENDITURE OF ECONOMIC [ ] Staff DEVELOPMENT ADMINISTRATION (EDA) FUNDS - Following the earthquake, the Economic Development [ ] Speakers Administration awarded a grant of approximately $5 million dollars to the City of Santa Clarita for projects that [ ] Motion demonstrate 1) leveraging of EDA dollars and show of job creation or retention. City Council approved $837,000 in [ ] Discussion funds to date; which are currently being processed through EDA's pre -application process. RECOMMENDED [ ] Vote ACTION: Review and discuss staff preliminary recommendations and provide staff with direction to proceed with the identified projects. [ ] Staff 31. SANTA CLARA RIVER TRAIL RIGHTS-OF-WAY - RESOLUTION NOS. 95-83, 95-84, 95-85, 95-86, 95-87 - [ ] Speakers Adopt Resolutions of Necessity to condemn fee simple and easement interests. The purpose of condemnation is for [] Motion the construction of the Santa Clara River Trail. RECOMMENDED ACTION: Conduct a hearing, review [] Discussion the evidence presented, Santa Clara River Water and Recreation Features Study, Environmental Impact Report, [ ] Vote and public comments, and close the hearing. Determine whether the requisite findings can be made to adopt- Resolution No. 95-83, finding no further environmental documentation is required under the California Environmental Quality Act beyond the final Environmental Impact Report for the Santa Clara River Trail project; and determine whether the requisite findings can be made to adopt Resolution Nos. 95-84, 95-85, 95-86, and 95-87, authorizing the commencement of eminent domain proceedings so as to acquire the Interests. Authorize the City Manager, should continued negotiations be successful, to execute any and all documents to secure permanent easements or fee interests or construction agreements for the above described parcels. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS 11 cnclagn/july11.95 5H CLOSED SESSION Conference with legal counsel - existing litigation - Government Code Section 54956.9(a) - two matters - Castaic Lake Water Agency vs. City of Santa Clarita and Redevelopment Agency; City of Santa Clarita vs CCV Partnership Conference with legal counsel - anticipated litigation - Government Code Section 54956.9 (h) - one matter Conference with legal counsel - anticipated litigation - Government Code Section 54956.9(c) - one matter. ADJOURNMENT to August 22, 1995 cnclagn/july11.95 5H