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HomeMy WebLinkAbout1995-08-22 - AGENDAS - REGULAR (3)CITY OF SANTA CLARITA. CITY COUNCIL REGULAR MEETING 6:30 p.m. August 22, 1995 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business COUNCIL ACTION CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session iso en to the public. Recoenitions and Awards Santa Clarita Valencia Sox - First Place Champs Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. INVOCATION - Heidt CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES July 11, 1995 PRESENTATION TRAP Santa Clarita Valley Council PTA 34th District PTA CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 1. INCREASE CARDE TEN ARCHITECTS PURCHASE [ ] Motion ORDER NO. 10753 - Increase Carde Ten Architects Purchase Order No. 10753 by $5,000 to cover unforeseen [ ] Vote earthquake -related expenses. RECOMMENDED ACTION: Approve an increase to Carde Ten Architects purchase order no. 10753 in the amount of $5,000 and appropriate $5,000 to account no. 90-79112-227, and increase estimated revenue in account no. 90-3597 by $5,000. 2. SANTA CLARTTA VALLEY COMMITTEE ON AGING [ ] Motion AGREEMENT - As part of the City's 1995/96 budget, City Council allocated $100,000 to Santa Clarita Committee on [ ] Vote Aging for recreational, health, and wellness programs. RECOMMENDED ACTION. Approve, and authorize staff to execute an agreement with the Santa Clarita Valley Committee on Aging Corporation in the amount of $100,000 for the implementation of recreational and health and wellness programs. [ ] Motion 3. BID AWARD FOR SOUTH FORK TRAIL PHASE IV - Contract for construction of the South Fork Trail Phase [ ] Vote IV. RECOMMENDED ACTION- Approve the plans and specifications for Project No. 99-044, South Fork Trail Phase IV and award contract to R.C. Becker and Son, Inc., the lowest responsible bidder, in the amount of $447,465.70 plus 10 percent contingency for potential change orders. Authorize the City Manager or his designee to approve all documents relating to this contract. Appropriate an additional $50,000 of developer fees into account no. 14-99044-227 and increase estimated revenues account 14-3610 by $50,000. Approve the draft Negative Declaration for this project and authorize staff to file a Notice of Determination with the Los Angeles County Clerk. [ ] Motion 4. NORTH OAKS PARK IMPROVEMENT - PROJECT NO. 99-033 - PROJECT ACCEPTANCE - Notice of [ ] Vote Completion for the North Oaks Park Improvement Project. RECOMMENDED ACTION- Accept the North Oaks Park Improvement Project and direct the City Clerk to record the Notice of Completion. At the expiration of 35 days from the date of recordation of the Notice of Completion, authorize staff to release the amount deducted from the final estimate and retained, except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment. [ ] Motion 5. CONSTRUCTION SUPPORT SERVICES - CHUCK PONTIUS COMMUTER RAIL TRAIL, PROJECT 99- [ ] Vote 029-02 - Request approval of contracts for survey and miscellaneous field engineering, construction management, and geotechnical services. RECOMMENDED ACTION. Authorize expenditures not to exceed $127,000 ($50,000, $50,000 and $27,000) to Ampak Engineering, Willdan Associates, and GeoSoils, Inc., respectively from project account number 17-99029- 227 for proiect support services. [ ] Motion [ ] Vote 6. CITY PARKS JANITORIAL SERVICES - Award contract to Davila & Sons in the amount of $30,997.44 plus a $14,000.00 contingency for janitorial services at City park facilities. RECOMMENDED ACTION: Approve the award of contract for janitorial services to Davila & Sons as the most qualified lowest bidder and authorize the Mayor to execute contract with Davila & Sons in the amount of $30,997.44, and authorize an additional $6,000 for change orders and new park sites which may become necessary once the contract is in effect. Funding for janitorial services has been approved and budgeted in fiscal year 1995-96 account no. 01-9220-227. 7. MEMORANDUM OF UNDERSTANDING (MOU) [ ] Motion BETWEEN THE CITY OF SANTA CLARITA AND THE SOUTHERN CALIFORNIA ASSOCIATION OF [ ] Vote GOVERNMENTS (SCAG) FOR THE CREATION OF A TRANSPORTATION DEVELOPMENT PLAN - SCAG has funded a study to develop a Transportation Development Plan for Santa Clarita Transit. Subsequent to a Request for Proposal (RFP) process, the agencies have concurred in the selection of a transportation consulting firm to complete the study. RECOMMENDED ACTION: Approve and authorize the City Manager to execute an MOU with SCAG, upon City Attorney's review and approval, and issue a check in the amount of $25,000 budgeted in account 55-7000-230. 8. HOME PROGRAM FOR DISASTER RELIEF - In order [ ] Motion to begin implementation of the City's HOME Program for Disaster Relief, specialist services are needed for the [ ] Vote administration of the program. Staff issued a Request for Proposals, and six proposals were received. An interview panel met with three prospective specialists, and has indicated a preference that the firm of United States Escrow be selected to administer the HOME Program for Disaster Relief. RECOMMENDED ACTION: Authorize a contract with United States Escrow to administer the City's HOME Program for Disaster Relief for an amount not to exceed $71,025. 4 6 9. AMENDMENT OF CDBG SUPPLEMENTAL [ ] Motion APPROPRIATION FINAL STATEMENT - Amendment of the City's CDBG Supplemental Appropriation Final [] Vote Statement to reflect changes suggested by U.S. Department of Housing and Urban Development Program staff, and to reflect the addition of $1,922,273 to the Final Statement. RECOMMENDED ACTION: Increase estimated revenues account number 12-3562 in the amount of $730,046; approve changes to the CDBG Emergency Supplemental Final Statement; and direct staff to prepare a public notice describing the changes adopted. Direct staff to formally amend the final statement by transmitting a letter to U.S. Department of Housing and Urban Development. Appropriate $730,046 to fiscal year 1995-1996 per the agenda report. The remaining funds will be allocated to the 1996-1997 fiscal year through the regular budget process, per the agenda report. 10. AUTHORIZATION TO ENTER INTO A [ ] Motion PROFESSIONAL SERVICES CONTRACT WITH THE PLANNING CONSORTIUM FOR THE [ ] Vote PREPARATION OF THE FOCUSED ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE BEAZER HOMES PROJECT LOCATED IN THE CIRCLE J RANCH AREA OF THE CITY (MASTER CASE 94-038) - City staff has selected The Planning Consortium to prepare the Focused Environmental Impact Report for Master Case 94-038. The applicant has deposited a check with the City in the amount of $32,970.00 to cover all costs associated with the preparation of the document. City staff will then administer the contract with the consultant. RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services contract between the City and The Planning Consortium for the preparation of the Focused EIR for the Beazer Homes Project, for $32,970. Funds are available in Account No. 20-2261. 6 [ ] Motion [ ] Vote 11. JOINT RESOLUTION OF NEGOTIATED PROPERTY TAX TRANSFER FOR ANNEXATION NO. 1994-02 - RESOLUTION NO. 95-93 - The proposal is for a Joint Resolution of Negotiated Property Tax Transfer to be adopted by the City Council for Annexation No. 1994-02 (the "Bouquet Canyon Park Annexation"). This is a proposal to annex to the City 10.53 acres of land currently developed as a public park and playground. The site is located at the northern terminus of Wellston Drive, adjacent to the existing City limits. RECOMMENDED ACTION: Adopt Resolution No. 95-93, authorizing the Mayor to sign the proposed property tax transfer resolution for tansmittal to the LAFCO for action by the Los Angeles County Board of Supervisors. 12. ANNEXATION NO. (2) INTO SANTA CLARITA [ ] Motion LANDSCAPE MAIN'T'ENANCE DISTRICT NO. 1, PARCEL MAP 24147, PRICE CLUB, VIA PRINCESSA [] Vote AND SIERRA HIGHWAY - RESOLUTION NOS. 95-95, 95-96, 95-97 - As a condition of Parcel Map 24147, landscape easements and improvements are required along Via Princessa. Provisions now need to be made for the continued maintenance of these improvements after they are accepted by the City. RECOMMENDED ACTION: Accept and file a petition from The Price Company requesting the annexation of this property located at the northeast corner of Via Princessa and Sierra Highway into SCLMD No. 1. Adopt Resolution No. 95-95, initiating proceedings for the annexation into "SCLMD No. 1", an assessment district established pursuant to the Landscaping and Lighting Act of 1972. Adopt Resolution No. 95-96, declaring the Council's intention to annex territory into "SCLMD No. 1" and to levy and collect assessments and adopt Resolution No. 95-97, confirming the diagram and assessment, ordering the proposed improvements to and the annexation of territory into "SCLMD No. 1." 13. PARCEL MAP NO. 24147 - APPROVAL OF THE MAP [ ] Motion The Tentative Parcel Map No. 24147 was approved by the Planning Commission on May 10, 1995 by Resolution No. [ 1 Vote P95-10. The developer is subdividing one existing parcel into two parcels. The subdivision consists of 14.7 acres. The conditions of approval have been met, and fees will be paid prior to the recordation of the Final Map. RECOMMENDED ACTION: Approve Parcel Map No. 24147. [ ] Motion 14. MEDIAN MODIFICATIONSIIMPROVEMENTS: ORCHARD VILLAGE ROAD AT MCBEAN [ ] Vote PARKWAY, VALENCIA BOULEVARD AT CITRUS STREET, BOUQUET CANYON ROAD AT ESPUELLA DRIVE, SECO CANYON ROAD AT BOUQUET CANYON ROAD AND VALENCIA BOULEVARD AT K -MART - PROJECT NO. 95-027 - PROJECT ACCEPTANCE - On February 28, 1995, Council awarded the contract for the subject project to E&M Constructors Co. The project was completed to the satisfaction of the Director of Building and Engineering Services on June 23, 1995. RECOMMENDED ACTION: Accept the work performed by E&M constructors, and direct the City Clerk to file the Notice of Completion for the project. Direct staff to release the ten percent retention 35 days after the Notice of Completion is recorded, provided no stop notices as provided by law have been filed. [ ] Motion 15. EMERGENCY STREET RESTORATION WORK - "OFF.SYSTEM ROADS IIP' (PROJECT NO. 95-912) - [ ] Vote Project Acceptance. This project was one of many emergencystreet restoration contracts let for the construction of street repairs damaged as a result of the Northridge Earthquake. The Contractor,,R & H Paving, Inc., Saticoy, California has completed the emergency street restoration work on Off -System Roads III, Project NO. 95-912. This project was completed to the satisfaction of the Director of Building and Engineering Services on June 28, 1995. RECOIVBVIENDED ACTION: Appropriate an additional $124,461.74 to Expenditure Account No. 90- 39109-227, and increase Estimated Revenues in Account No. 90-3597 for an equal amount. In addition, appropriate an additional $92,424.37 to Expenditure Account No, 51- 5604-227 from Fund Balance. Accept the project and direct the City Clerk to record the Notice of Completion. At the expiration of 35 days from the date of recordation of the Notice of Completion, direct staff to release the amount deducted from the final estimate retained, except such amounts as are required by law to be withheld by properlyexecuted and filed notices to sto Payment. [ ] Motion 16. CONTRACT DOCUMENTS FOR SIDEWALK REPLACEMENT, NEW SIDEWALK [ ] Vote CONSTRUCTION, AND ACCESS RAMP INSTALLATION IN THE CITY OF SANTA CLARITA - PROJECT NO. PWS -3 - This project is an on-going program for the repair, restoration, and maintenance of public curbs, gutters, sidewalks, driveway approaches, and wheelchair ramps (due to street tree root lifting and other natural causes) within the City of Santa Clarita. On Wednesday, August 9, 1995, bids were received. RECOMMENDED ACTION: Waive the minor irregularity in bid, award the contract to the low bidder, Pacific Construction Company, in the amount of $55,657.10, authorize a change order in the amount of $25,000 for additional work identified after the bid opening, and authorize a 20 percent contingency expenditure, should any change orders to the contract become necessary. Authorize the City Manager or his designee to approve all documents relating to this contract. [ ] Motion 17. MAINTENANCE AGREEMENT FOR THE MODIFIED BRIDGE RAILINGS ON SOUTH FORK SANTA [ ] Vote CLARA RIVER BRIDGE, PLACERITA CREEK BRIDGE AND NEWHALL CREEK BRIDGE - The City's decorative tile that is being installed on these bridges is a modification of Caltrans' standard bridge barrier rail detail. Because of this modification, the State is requiring the City maintain these bridge railings as outlined in the Maintenance Agreement. RECOMMENDED ACTION: Approve the agreement for maintenance of State Highways in the City of Santa Clarita, subject to approval by the City Attorney, and authorize execution of the agreement by the Mayor. 8 [ ] Motion 18. APPROVAL OF ANNEXATION CONSULTANT SERVICES - Annexation Consultant services are required [ ] Vote to complete existing and anticipated future annexation processing, and to train Planning Division, staff in annexation application processing. Staff believes this to be an immediate and urgent need in light of the recent reorganization and reassignment of previously trained personnel, in order to continue to provide a high level of service. Because this was an unanticipated need for the FY 95-96 budget, and because annexation is an ongoing City priority, staff requests that funds for consultant services be drawn from the City Manager/City Council Contingency Account. Staff anticipates that Ms. Aguilar will be working approximately 20 hours a week; contracting her services for the remaining 1995-96 Fiscal year would need approximately $34,640.00 from this fund. RECOMMENDED ACTION: Authorize the City Manager to enter into a professional services contract between the City and Esther Aguilar, Consultant, to provide annexation support services. Appropriate $34,640.00 to Annexation Services Account No. 01-5101-236 from the City Manager's Contingency Account No. 01-4101-290 to pay for annexation consultant services. [ ] Motion 19. CHECK REGISTER NOS. 27, 28, 29, 30, 31 - RESOLUTION NO. 95-98 - Resolution approves and [ ] Vote ratifies payment the demands presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 95-98. COUNCIL ACTION PUBLIC HEARING [ ] Open Hearing 20. RESOLUTION NO. 95-102, REDUCTION OF THE DEVELOPER FEES FOR FIRE PROTECTION [ ] City Clerk FACILITIES IN ACCORDANCE WITH THE JOINT COLLECTION AGREEMENT BETWEEN THE CITY [ ] Staff OF SANTA CLARITA AND THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES [ ] Speakers COUNTY - Reduction of the fire protection fee from $.1868 to $.1820 per square foot for FY 95-96 to match the (] Motion fee established by the Los Angeles County Board of Supervisors in accordance with the joint collection of fire [] Discussion fees agreement with the Fire Protection District. RECOMMENDED ACTION: Conduct public hearing, [ ] Vote take public testimony, and adopt Resolution No. 95-102. [ ] Open Hearing [ ] City Clerk [ ] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote 21. 1995 CONGESTION MANAGEMENT PLAN LOCAL IMPLEMENTATION RESOLUTION AND REPORT - This item presents the 1995 CMP compliance resolution for adoption by Council, and reports the number of "debits" claimed for new development against the credits awarded in the 1994 CMP process, and also requests credit from the MTA Board for new transportation improvement not previously awarded credit. The deadline to submit the compliance resolution to MTA is September 1, 1995. RECOMMENDED ACTION: Receive report, open public hearing, receive testimony, close public hearing, adopt Resolution No. 95-100, and direct staff to deliver it and the 1995 LIR to MTA on or before the September 1, 1995 deadline. [ ] Open Hearing 22. PORTA BELLA DEVELOPMENT AGREEMENT - The property, known as the Bermite site, is located south of [ ] City Clerk Soledad Canyon Road, east of Bouquet Canyon/San Fernando Roads, north of the Circle J Ranch communities, [ ] Staff and west of the Golden Triangle Industrial area. The Assessor's Parcel No.'s are 2836-012-010, 011, 012, and [ ] Speakers 019. The site consists of 996 acres formerly used for industrial purposes. The applicant is requesting a [ ] Motion Development Agreement for the Porta Bella Project. RECOMMENDED ACTION: Receive report, open the [ ] Discussion Public Hearing and receive testimony. Direct staff to work developer to acquire the information requested by the [ ] Vote Planning Commission. Provide feedback to staff and the Planning Commission regarding Council's preferences for prioritizing the various elements of the Development Agreement, and regarding the Commission's road network. Continue Public Hearing to September 12 1995. [ ] Staff UNFINISHED BUSINESS [ ] Speakers 23. CITYWIDE YARD TRIMMINGS CURBSIDE COLLECTION AND RECYCLING PROGRAM - Update [ ] Motion City Council on the status of discussions with residential franchise haulers for implementing Citywide Yard [ ] Discussion Trimmings Curbside Collection and RecyclingProgram. RECOMMENDED ACTION: Direct staff to continue [ ] Vote discussions with the haulers incorporating the yard trimmings exemption criteria and evaluating additional cost alternatives for presentation at the September Council meeting. 10 [ ] Staff NEW BUSINESS 24. CHIQUITA CANYON LANDFILL EXPANSION. PROPOSED COMMENTS AND TESTIMONY FOR [ ] Speakers THE REGIONAL PLANNING COMMISSION MEETING ON AUGUST 23,1995 - On August 23, 1995 [ ] Motion at the Valencia High School gym at 6:00 p.m., the Los Angeles County Regional Planning Commission will [ ] Discussion receive public comments regarding the proposed expansion of the existing Chiquita Canyon landfill, as proposed by [ ] Vote Laidlaw Waste Systems, Inc. Staff has reviewed the Draft Environmental Impact Report and Appendices, and has prepared a letter with comments and concerns for the Commission. Major impacts to the City and surrounding communities, particularly to Val Verde, include impacts to air quality, increased traffic, increased noise, impacts to on and off-site biota, including the Santa Clara River, and visual/esthetic impacts. RECOMMENDED ACTION: Receive report, and direct staff to address City concerns in greater depth, using documentation from the Elsmere hearing process as a resource, and to pursue resolution of these concerns with County staff. Assist the Val Verde Civic Association in their opposition to any expansion of the existing landfill and to present a letter and supporting oral testimony to the Regional Planning Commission at the public hearing on August 23, 1995. [ ] Staff 25. SMALL BUSINESS CENTER - In light of the projected closure of the Small Business Center, a new program of [ ] Speakers operation located within the Santa Clarita Valley Chamber of Commerce should be considered. Any existing [ ] Motion City owned physical assets of the business center could be transferred to the Chamber of Commerce to assist in the [ ] Discussion establishment of a new Chamber of Commerce -operated Small Business Assistance Program. RECOMMENDED [ ] Vote ACTION: Staff recommends that the City Council request the Santa Clarita Valley Chamber of Commerce to develop a work program for the establishment of a Small Business Assistance program to be operated out of the Chamber of Commerce. If acceptable to the Santa Clarita Valley Chamber of Commerce, staff should transfer the assets of the Small Business Development Center to them. 11 [ ] Staff 26. 1994.95 CONTINUING APPROPRIATIONS RESOLUTION NO. 95-99 - Each year after the budget is [ ] Speakers adopted and as part of the year-end process, the City of Santa Clarita takes the opportunity to review its prior H Motion year appropriations to determine if funds should be continued into the new fiscal :year. Continuing [ ] Discussion appropriations represent necessary funds authorized for appropriation in the 1994-95 fiscal year that were not [ ] Vote expended, but are still required to complete projects authorized by City Council. This includes funds for operational or capital projects not completed. RECOMMENDED ACTION. Adopt Resolution No. 95-99. [ ] Staff 27. CONSIDER MERIT INCREASE FOR CITY MANAGER - George Caravalho, City Manager for the [ ] Speakers City of Santa Clarita reached his seven year anniversary with the City on June 14, 1995. To date, Mr. Caravalho Motion has been granted only one merit increase by the City Council in June, 1991. RECOMMENDED ACTION: H Discussion Recognize the City Manager for the outstanding job he has done for the City of Santa Clarita over the past seven H Vote years and institute a 5% merit increase effective August 28 1995. [ ] Staff 28. JOINT MEETING OF THE CITY COUNCIL AND COMMISSIONS - this item is on the agenda in order to [ ] Speakers schedule a joint meeting of the City Council and Planning and Parks and Recreation Commissions. The purpose of [ ] Motion this meeting is to discuss means to enhance communication between the City Council and [ ] Discussion Commissions as well as enhance our decision making processes. RECOMMENDED ACTION. Select a date Vote and direct staff to schedule meeting with the Commissions. [ ] Staff 29. DISABLED PARKING ENFORCEMENT BY SHERIFF'S DEPARTMENT VOLUNTEERS - Effective [ ] Speakers October 1993, parking citations were decriminalized and the City of Santa Clarita assumed responsibility for [ ] Motion processing of the citations. As a result of the decriminalization, court appearances on parking citations [ ] Discussion has been eliminated. The California Vehicle Code (22507.9 CVC) specifically authorizes local authorities to establish [] Vote special enforcement units with the sole purpose of providing adequate enforcement of parking spaces designated for disabled persons. The Sheriffs Department currently utilizes volunteers to conduct vacation checks and would like to add disabled parking citations as a secondary function. This action would have no impact on the duties of the officers. RECOMMENDED ACTION: Authorize the use of Sheriffs Department volunteers for the enforcement of parking spaces designated for disabled persons. 12 [ ] Staff 30. COMMUNITY FACILITIES DISTRICT FOR COUNTY PUBLIC LIBRARY - In 1994, City Council approved the [ ] Speakers City's participation in the County of Los Angeles, Library Facilities Community Facility District (CFD). The County [ ] Motion of Los Angeles has initiated proceeding for the implementation of the CFD for 1995-96. No action from [ ] Discussion City Council continues the City participation in the CFD. RECOMMENDED ACTION: Support staff [ ] Vote recommendation to file no action with the County of Los Angeles Board of Supervisors. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - anticipated litigation - Government Code Section 54956.9 (b) - one matter Liability Claims: Section 54956.95 - Claimant: Peya Robinson - Agency claimed against: City of Santa Clarita ADJOURNMENT cnclagn.ccagenda.aug 13