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Home My WebLink About1995-09-12 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. September 12, 1995 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red li ht on the Council dial will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session iso en to the public. Recognitions & Awards The Parent Project - Certificates of Completion Pollution Prevention Week Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. [ ] INVOCATION - Pederson [ ] CALL TO ORDER [ ] ROLL CALL [ ] FLAG SALUTE [ ] APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any [ ] item on the Consent Calendar. APPROVAL OF MINUTES August 22, 1995 CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered se a ately following this portion of the agenda. [ ] Motion 1. NORTHRIDGE EARTHQUAKE 1994 DESIGNATION - Designating officials authorized to file application to the State [] Vote Office of Emergency Service to obtain financial assistance relating to the Northridge Earthquake 1994, Resolution No. 95- 104. RECOMMENDED ACTION: Council approve Resolution No. 95-104 authorizing the City Manager and designates as approved agents and direct staff to provide the Office of Emergency Services with a certified copy of Resolution No. 95- 104. [ ] Motion 2. PEDESTRIAN BRIDGE RESTORATION PROJECT NO. 95- 909 - ACCEPTANCE - This project included the earthquake [ ] Vote repairs and cosmetic repairs of all pedestrian bridges and underpasses. The funding of this project is a joint venture with participation from the City, Newhall Land and Farming Company, Valencia Homeowners' Association and the County Landscape Maintenance District. The Contractor, Parr Contracting Company, Hawthorne, California has completed this project to the satisfaction of the Director of Building and Engineering Services on June 23, 1995 for a total project cost of $645,773.98. RECOMMENDED ACTION: Accept the project and direct the City Clerk to record the Notice of Completion. At the expiration of 35 days from the date or recordation of the Notice of Completion, direct staff to release the amount deducted from the final estimate and retained, except such amounts as are required by law to be withheld by properly executed and field notices to stop payment. [ ] Motion 3. VALENCIA BOULEVARD/SOLEDAD CANYON ROAD MISCELLANEOUS STREET IMPROVEMENT; SIGNING [] Vote AND STRIPING; TRAFFIC SIGNAL MODIFICATIONSIINSTALLATION - PROJECT NO. 95-020 - The purpose of this project is to construct improvements along the Valencia Boulevard/Soledad Canyon Road corridor to improve traffic flow. RECOMMENDED ACTION: Award the contract to R.C. Becker & Son, Inc. for $438,408.77, and authorize a 20% contingency expenditure should any change orders and authorize the City Manager or designee to approve all documents relating to this contract. [ ] Motion 4. SERVICE AND MAINTENANCE EXPENDITURES REQUIRING COUNCIL APPROVAL -Staff reviews service [ ] Vote and maintenance agreements annually to determine renewal opportunities. Generally, renewing an existing agreement provides the best value to the City when performance and working relationships have been good and prices have remained stable. Staff recommends renewal of the agreements and associated expenditures. RECOMMENDED ACTION: Approve renewal of the agreements as listed in agenda report and authorize the City Manager to execute contract documents and approve any contract changes not exceeding 15% of the original amount of the contract. [ ] Motion 5. COMPUTER SUPPLIES INVITATION TO BID - In August, a Notice Inviting Bids for Computer Supplies was published and [ ] Vote mailed to 24 vendors. Seven vendors responded with a bid which were opened on August 17, 1995. RECOMMENDED ACTION: Award bid to West Coast Business Products for computer supplies in the amount not to exceed $24,956. [ ] Motion 6. PURCHASE OF ENGINEERING SOFTWARE - Purchase of software upgrades for the Engineering Department's special [ ] Vote design software. RECOMMENDED ACTION: Council approve the expenditure of funds in the amount of $20,441.93 from the General Fund, Account Numbers 01-4620-248 ($13,483.00) and the Gas Tax Acct. #02-5400-227 ($6,959.00) for the purchase of the SoftDesk and AutoCAD software from Data Resource Tracking. [ ] Motion 7. INFORMATION TECHNOLOGY PURCHASES - Many new departmental projects require additional equipment in the form [ ] Vote of personal computers and printers. Over the next 10 months of Fiscal Year 95/96, Information Resources anticipates purchasing approximately 15 additional PC's and 5 additional printers at a cost of approximately $43,200. Several of the City's PC's have also become outdated and unable to run standard software. During the `96 fiscal year, the City anticipates upgrading approximately 37 286 and 386 PC's to 486 machines. RECOMMENDED ACTION: Authorize staff to purchase computer equipment and software identified for fiscal year 1995/96 for amounts not to exceed $79,260 - $29,600 (5620-243), $8,910 (4620-248) and $40,750 (4620-402), by utilizing these contracts. [ ] Motion 8. RECORDS RETENTION SCHEDULE AMENDMENTS - RESOLUTION NO. 95-108 - On a yearly basis, the records [ ] Vote retention schedule is reviewed by each department for any amendments needed. Once approved by the City Council, staff will begin to purge the records for either storage or destruction. RECOMMENDED ACTION: Council approve the amendments to the retention schedule and upon approval of the City Attorney, direct the City Clerk to purge records for storage and/or destruction; adopt Resolution No. 95-108 authorizing the City Clerk or her designee, the City Attorney and the Department Heads to a prove the amendments. [ ] Motion 9. ADJOURNMENT OF CITY COUNCIL MEETING - The League of California Cities Conference is being held October 22- Vote 24, 1995 of which Council will be attending. It is proper at this time to adjourn the regular Council meeting of October 24, 1995. RECOMMENDED ACTION. Council adjourn the regular meeting of October 24, 1995, to October 26, 1995; October 30, 1995; November 7, 1995 (prior to study session); OR November 14 1995. [ ] Motion 10. LOS ANGELES RETARDED CITIZENS' FOUNDATION ACQUISITION OF PROPERTY - RESOLUTION NO. 95-106 - [ ] Vote A resolution to approve the Los Angeles Community Development Commission loan of federal HOME Investment Partnership Program funds to LARC for the purpose of acquiring additional unimproved land for future development of a group home for mentally challenged individuals. To satisfy federal requirements, CDC is requesting the City find this land acquisition be consistent with the City's General Plan and Comprehensive Housing Affordability Strategy. RECOMMENDED ACTION: Adopt Resolution No. 95-106 authorizing the CDC of the County of Los Angeles to assist the non-profit LARC.. [ ] Motion 11. CHECK REGISTER NOS. 32 and 33 - RESOLUTION NO. 95- 103 - Resolution approved and ratifies payment the demands [ ] Vote presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 95-103. [ ] Motion 11A.TRACT 45416-01/02 APPROVAL OF MAP AND ACCEPTANCE OF DEDICATIONS - This item represents the [ ] Vote final step in the approval of the first two phases of Tentative Tract 45416. The map was approved by the Planning Commission on April 3, 1990 by Resolution No P90-13. The approval of a development agreementt followed on October 8, 1991. These first two phases consist of 76 lots on 21.2 acres and are located in the hillsides near Canvas Street between Sierra Highway and Soledad Canyon Roads. RECOMMENDED ACTION: Approve the map, accept the Offers of Dedication, authorize the City Clerk and City Treasurer to endorse the proper certificates on the map,and make the required findings. UNFINISHED BUSINESS [ ] Staff 12. PORTA BELLA SPECIFIC PLAN: 2ND READING OF ORDINANCE NO. 95-6 APPROVING SPECIFIC PLAN 91- [ ] Speakers 001 - Ordinance No. 95-6 changes the zoning classification from Residential Suburban (RS), Business Park, (BP), and Open Space [ ] Motion (OS) to Specific Plan (SP) and the establishment of special development standards to allow development of a 996 -acre parcel [ ] Discussion located south of Soledad Canyon Road and east of San Fernando Road and Bouquet Canyon road. The Ordinance was introduced [ ] Vote to the Council on May 9, 1995. The applicant is Northholme Partners. RECOMMENDED ACTION: Waive further reading and adopt Ordinance No. 95-6 approving Specific Plan 91-001. mdagn.aept12.95 NEW BUSINESS (] Staff 13. FAMILY AND COMMUNITY COALITION - In May, Zonta, supported by the Soroptimists and the American Association of [ ] Speakers University Women, requested that the City Council implement a Women's Commission. Subsequent meetings have amended [ ] Motion that request to form a coalition which will deal with a wide range of women; youth and family issues. RECOMMENDED [ ] Discussion ACTION. Council endorse formation of a Family and Community Coalition as a preliminary approach to dealing with a broad [ ] Vote scope of women and family issues. [ ] Staff 14. PARKS, RECREATION, & COMMUNITY SERVICES MASTER PLAN - During the past year, City staff and the [ ] Speakers consultant, Landerman-Moore Assoc., have conducted comprehensive community research toward the creation of a [ ] Motion Master Plan: Through public meetings, personal interviews, telephone interviews, surveys, and statistically accurate [ ] Discussion demographic profiles, a detailed recreational analysis has been created. RECOMMENDED ACTION: Continue to November [] Vote 7th study session and place on the November 14th regular Council meeting agenda for approval. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - existing litigation - Government Code Section 54956.9(a) - two matters; City of Santa Clarita vs County of Los Angeles (Colony Project); City of Santa Clarita vs CCV Partnership Conference with legal counsel - potential litigation - Government Code Section 54956.9(c) - one matter Government Code Section 54956.95 (d) LIABILITY CLAIM: Claimant: Ruth Steidl & Bernice Kohl AGENCY CLAIMED AGAINST: City of Santa Clarita ADJOURNMENT mdagn.aept12.95