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HomeMy WebLinkAbout1995-11-14 - AGENDAS - REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. November 14, 1995 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business REDEVELOPMENT AGENCY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation.. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council digs will appear. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286-4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session is open to the public. Recognitions & Awards 2 Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. INVOCATION - Heidt - Boy Scout Troop 607 CALL TO ORDER ROLL CALL FLAG SALUTE APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES November 7, 1995 PRESENTATION CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. [ ] Motion 1. PROGRAM SUPPLEMENT AGREEMENT FOR STATE/LOCAL TRANSPORTATION [ ] Vote PARTNERSHIP PROGRAM - The State/Local Transportation Partnership Program identifies and participates in funding locally supported projects, As part of this program, the City has applied for reimbursement in State Partnership grant funds. Caltran's . procedures for the Partnership Program require the execution of a Local Agency -State Master Agreement. In addition, a Program supplement must be executed for each approved project. RECOMMENDED ACTION: Adopt Resolution No. 95-125, and authorize the City Engineer to execute and submit Program Supplement Nos. 021, 022, 023, 024, 025 and 026 to Caltrans. 2 [ ] Motion 2. TRACT 51089 APPROVAL OF FINAL MAP AND ACCEPTANCE OF DEDICATION - This item [ ] Vote represents the final step in the approval of Tentative Tract 51089. The map was approved by the Planning Commission on July 21, 1992. The subdivision consists of six lots containing a total of 10.10 acres of property located at the southwest corner of Via Princessa and Sierra Highway, adjacent to the Vista del Canon Condominium development. The property will be used for a commercial shopping center and an Albertsons supermarket is currently being constructed on the site under a development review approval. RECOMMENDED ACTION: Approve the final map, accept the offers of dedication, authorize the City Clerk and City Treasurer to endorse the proper certificates on the map, and make the required findings. [ ] Motion 3. COUNTY LIGHTING MAINTENANCE DISTRICT, CONSENT AND JURISDICTION, ANNEXATION OF [ ] Vote PARCEL MAP NUMBER 13521 - RESOLUTION NO. 95-121 - Grant Consent and jurisdiction to the County of Los Angeles, Parcel Map No. 13521 located at Beneda Lane and Mirror Way off Sierra Highway into Lighting Maintenance District 1867 and County Lighting District LLA -1 in the City of Santa Clarita - Project No. 288-107. RECOMMENDED ACTION: Adopt Resolution No. 95- 121. [ ] Motion 4. COUNTY LIGHTING MAINTENANCE DISTRICT, CONSENT AND JURISDICTION, ANNEXATION OF [ ] Vote TRACT NO. 36309 - RESOLUTION NO. 95-122 - Grant Consent and jurisdiction to the County of Los Angeles Tract No. 36309 located at Rainbow Glen Drive and Sierra Highway into Lighting Maintenance District 1867 and County Lighting District LLA -1 in the City of Santa Clarita - Project No. 14-18. RECOMMENDED ACTION: Adopt Resolution No. 95-122. [ ] Motion 5. ANNEXATION NO. (4) INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NO. 1, [ ] Vote TRACT NO. 51089, ALBERTSON'S, INC. - RESOLUTION NOS. 95-135, 95-136, AND 95-137 - Petition and Resolutions to annex Albertson's Parkway Landscaping into Santa Clarita Landscape Maintenance District No. 1. RECOMMENDED ACTION: Accept and file petition from Albertsons, Inc.; Adopt Resolution No. 95-135, initiating proceedings for the annexation into "Santa Clarita Maintenance District No.1". Adopt Resolution No. 95-136, declaring the Council's intention to annex territory into the district; Adopt Resolution No. 95-137, confirming the diagram and assessment, ordering the proposed improvements to and the annexation of the territory. [ ] Motion [ ] Vote 6. EXCHANGE OF PROPERTY TAX REVENUE - ANNEXATION NO. 269 TO SANITATION DISTRICT NO.. 26 - In order to share in the increase of revenue, the District must adopt a joint resolution with the Board of Supervisors of the County of Los Angeles, which acts on behalf of the local agencies receiving an apportionment of the property tax. RECOMMENDED ACTION: Adopt Resolution No. 95-124. [ ] Motion 7. 15TH STREET IMPROVEMENTS FROM SAN FERNANDO ROAD TO NEWHALL AVENUE - [ ] Vote PROJECT NO. 95-504 - 15th Street in West Newhall between San Fernando Road and Newhall Avenue has been selected by the Community Development staff as the next area to receive improvements. Under the City's Community Development Block Grant (CDBG) allocation, the selection of a consultant to perform design services is the first phase of the process towards the construction of this project. Constructionis estimated to begin in approximately 6 months. The proposed improvements include the installation of curbs, gutters, sidewalks, and street reconstruction. RECOMMENDED ACTION: Authorize the City Manager to execute contract for design services to Korve Engineering, Inc., in the amount not to exceed $32,000.00 and $6,400,00 for contingency. Funds are currently available in Account No. 12-95504-227 for this work. ] Motion S. AUTHORIZING DESTRUCTION OF CERTAIN RECORDS - RESOLUTION NO. 95-143 - Section [ ] Vote 34090 of the Government Code provides a procedure whereby any City record which has served its purpose and is no longer required, may be destroyed. There are certain records retained by this City that are now eligible for destruction. RECOMMENDED ACTION: Adopt Resolution No. 95-143 and authorize the City Clerk to begin destruction of eligible City records. [ ] Motion [ ] Vote 9. AWARD CONTRACT FOR ASPHALT CONCRETE - The quantity of asphalt concrete purchased on any specific day can exceed the City's $500.00 limit. It: is proposed that an open purchase order be awarded to the vendor able to meet all City Street Maintenance requirements at the best price. This proposed action ensures that all necessary materials will be readily available for the Asphalt Crew so that all work may be completed in an efficient manner. RECOMMENDED ACTION: Authorize the City Manager to execute all contract documents and direct staff to issue an open purchase order to P.W. Gillibrand in an amount not to exceed $15,000 for the purchase of asphalt concrete specified in Bid #SM -95-96-05, to be funded through Street Maintenance Account No. 02-6505-227. [ ] Motion 10. AWARD CONTRACT FOR READY TO POUR. CONCRETE - The quantity of ready to pour concrete [ ] Vote purchased for any specific week on occasion can exceed the City's $500.00 limit. It is proposed that an open purchase order be awarded to the vendor able to meet all City Street Maintenance requirements at the best price. This proposed action will allow the City's Concrete Crew to complete all work in an efficient manner, and ensures that no incomplete areas or open trenches will remain accessible to residents during any given weekend period. RECOMMENDED ACTION: Authorize the City Manager to execute all contract documents and direct staff to issue an open purchase order to Curtis Sand and Gravel in an amount not to exceed $20,000 for the purchase of ready mix concrete specified in Bid #SM -95- 96-04, to be funded through Street Maintenance Account No. 02-6509-227. (] Motion 11. PURCHASE OF GENERAL AUTOMOTIVE PARTS AND SUPPLIES - Santa Clarita's Vehicle Maintenance [ ] Vote Division invited interested vendors to submit bids based upon a list of parts and supplies which the Vehicle Maintenance Division anticipates will be purchased during FY 1995-96. It is proposed that an open purchase order be awarded to the vendorable to meet all City Vehicle Maintenance requirements at the best price. RECOMMENDED ACTION: Authorize the City Manager to execute all contract documents and direct staff to issue an open purchase order to Valencia Auto Parts in an amount not to exceed $20,000 for the purchase of all parts and supplies specified in Bid #VM - 95 -96-02 to be funded through Vehicle Maintenance Account No. 01-6400-243. [ ] Motion 12, AUTHORIZING SUBMITTAL OF GRANT APPLICATIONS TO THE CALIFORNIA [ ] Vote INTEGRATED WASTE MANAGEMENT BOARD - RESOLUTION NO. 95-142 - Resolution No. 95-142 will authorize the submittal of Grant applications to the California Integrated Waste Management Board (CIWMB) for all grants under the California Oil Recycling Enhancement Act and all available Household Hazardous Waste (HHW) grants under the California Integrated Waste Management Act: RECOMMENDED ACTION: Adopt Resolution No. 95-142. Authorize ORICOM Group to submit the 1996/97 Used Oil Recycling Block Grant Application on behalf of the City. Authorize staff to execute an agreement with the ORICOM Group to maintain and manage the 1996/97 Used Oil Recycling Block Grant Program utilizing grant funds. [ ] Motion 13. AWARD CONTRACT TO PURCHASE THREE VEHICLES FOR PARKS DIVISION - The Parks, [ ] Vote Recreation, and Community Services Department recently accepted bids for the purchase of three 3/4 -ton pickup trucks. The vehicles will be used by the Park Planning, Building Maintenance, and Urban Forestry sections. RECOMMENDED ACTION: Award the contract for the purchase of three 3/4 -ton pickup trucks to Fuller Ford as the lowest responsive bidder and authorize City Manager to execute contract with Fuller Ford in the amount of $57,601, [ ] Motion 14. CALTRANS MAINTENANCE AGREEMENT FOR THE SANTA CLARA RIVER TRAIL PHASE II [ ] Vote TRAIL - Agreement allowing the City of Santa Clarita to,maintain the South loop of the Santa Clara River Trail Phase II within the Caltrans right-of-way.. RECOMMENDED ACTION: Approve entering into a Maintenance Agreement with Caltrans for the purpose of maintaining a portion of the Santa Clara River Trail Phase II and authorize the City Manager to execute a Caltrans Encroachment Permit for the actual construction of this section of the Santa Clara River Trail Phase II. [ ] Motion 15. SANTA CLARA RIVER PARK PROJECT REPORT - Santa Clara River Park Project report be used as a [ ] Vote conceptual guideline by the Department of Parks, Recreation, and Community Services for acquisition and development of the Santa Clara River Park(s). RECOMMENDED ACTION: Approve the Santa Clara River Park Project report to be used as a conceptual guideline by the Department of Parks, Recreation, and Community Services for acquisition of the Santa Clara River Park(s). 19 [ ] Motion [ ] Vote 16. SANTA CLARA RIVER PARK ACQUISITION - Purchase 26 acres of property from the Newhall Land and Farming Company at a cost of $65,000 for future Santa Clara River Park Land. RECOMMENDED ACTION: Authorize the City Manager to execute all documents associated with the purchase of property from the Newhall Land and Farming Company in the amount of $65,000 for future Santa Clara River Park land. [ ] Motion 17. SANTA CLARA RIVER TRAIL ACQUISITION - Acquisition of open space areas for trail and trail stop [ ] Vote areas east of Mint Canyon. This acquisition covers portions of nine separate parcels under ownership of three individuals, corporations, or trusts at a cost of $158,500. On July 11, 1995 the City Council provided authorization to negotiate purchases or easements of right-of-way. Funding for these acquisitions is in the current budget in Account No. 24-99046-227. RECOMMENDED ACTION: Authorize the City Manager to sign the purchase agreements and execute all necessary documentation to complete acquisition after review and approval by the City Attorney for purchases from Elizabeth Doty, Turstee for PN 2844-001-027 and 041, in an amount not to exceed $27,500; Agajanian JRS., Inc. For PN 2844-001-009 in an amount not to exceed $73,000; Lola H. Olsen, Trustee, Et. Al. For PN 2844-001-004,005,008,010,011 and 017, in an amount not to exceed $58,000. [ ] Motion 18. PARKS, RECREATION, AND COMMUNITY SERVICES MASTER PLAN - City staff and [ ] Vote Landerman-Moore Associates have conducted comprehensive community research toward the creation of the Parks, Recreation, and Community Services Master Plan. This policy document, once adopted by the City Council, will serve as a guide for the next 20 years to help model the growth of parks, recreation; and community services. RECOMMENDED ACTION: Adopt the Parks, Recreation, and Community Services Master Plan. 7 [ ] Motion 19. A RESOLUTION OF APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF [ ] Vote LOS ANGELES COUNTY FOR ANNEXATION NO. 1995-02 (MASTER CASE NO. 95-171), THE "DOLLINGER II" ANNEXATION - RESOLUTION NO. 95-139 - The "Resolution of Application" proposed for adoption by the City Council constitutes a formal request to the Local Agency Formation Commission (LAFCO) to initiate annexation proceedings for the "Dollinger II" Annexation (Master Case, No. 95-171). The Resolution sets forth applicable Government Code Sections, reasons for the annexation, exhibits identifying the site, and other required information. RECOMMENDED ACTION: Adopt Resolution No. 95- 139. [ ] Motion 20. AUTHORIZING THE CITY'S SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE [ ] Vote DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR - DISASTER RELIEF FUNDING - RESOLUTION NO. 95-130 - Resolution No. 95-130, authorizing the City of Santa Clarita to submit an application to the California State Department of Housing and Community Development for additional HOME Program for Disaster Relief funds. RECOMMENDED ACTION: Adopt Resolution No. 95- 130 and direct staff to submit the City's application to the California State Department of Housing and Community Development. [ ] Motion 21. CHECK REGISTER NOS. 43, 44 - RESOLUTION NO. 95-140 - Resolution approves and ratifies payment [] Vote the demands presented in the check registers. RECOMMENDED ACTION: Adopt Resolution No. 95- 140. PUBLIC HEARING [ ] Open Hearing 22. ORDINANCE APPROVING PREZONE NO. 95-002 (MASTER CASE NO. 95-171) AND RESOLUTION [] City Clerk APPROVING THE NEGATIVE DECLARATION PREPARED FOR THE PROJECT - ORDINANCE [ ] Staff NO. 95.9 AND RESOLUTION NO. 95-138 - Ordinance approving Prezone No. 95-002 (MASTER CASE No. 95- [ 1 Speakers 171) and Resolution approving the negative declaration prepared for the project. RECOMMENDED ACTION: [ ] Motion Conduct a public hearing; adopt Resolution No. 95-138 and introduce Ordinance No. 95-9, waive further reading [ ] Discussion and pass to second reading. [ ] Vote 0 [ ] Open Hearing 23. SOLID WASTE FRANCHISE AMENDMENT - ADJUSTMENT OF REFUSE RATES - (] City Clerk RESOLUTION NO. 95-141 - Amendment of residential refuse rate schedule to reflect annual adjustment for the [ ] Staff Producer Price Index (PPI) and Landfill 'lipping Fee increases, adjustments related to an increase in the Los [ ] Speakers Angeles County Landfill Business Tax, and the new Business License Tax. These adjustments will result in [ ] Motion an effective change of $.83 increasing the monthly rate for standard single -family residence service from 19.72 [ ] Discussion to $20.55. Monthly rates for multi-family service will increase by 4.6%, with actual rates varying from unit to [ ] Vote unit based on bin size and frequency of collection. RECOMMENDED ACTION: Adopt Resolution No, 95- 141, which reflects a new single family residence rate of $20.55 and a 4.6% increase to multi-family residence rates. UNFINISHED BUSINESS 24. YARD TRIMMINGS RECYCLING PROGRAM - [ ] Staff Follow-up to Agenda Item 16 from the October 10, 1995 City Council meeting. Council directed staff to provide [ ] Speakers additional information related to the implementation of curbside Yard Trimmings Recycling Program. [ ] Motion RECOMMENDED ACTION: Approve the Yard Trimmings Recycling Program in concept at a monthly [ ] Discussion rate not to exceed $2.73 per household to begin June 1, 1996. Direct staff to develop and implement Items 2, 3 [ ] Vote and 4 of Attachment B. Direct staff to coordinate with, and assist, the Los Angeles County Department of Public works to expedite implementation of a yard trimmings program in the unincorporated county areas adjacent to the City. 25. HOTEL/CONFERENCE CENTER PROPOSAL - [] Staff Based on strong community interest expressed for meeting and banquet facilities, and the opportunity [ ] Speakers presented by Economic Development Administration funded, the City has been pursuing the development of [] Motion a Hotel/Conference Center in conjunction with the Newhall Land and Farming Company. A 200 room hotel [ ] Discussion in conjunction with a 20,000 square feet conference center is being presented for City Council's [ ] Vote consideration. RECOMMENDED ACTION: Negotiations are continuing. Any progress made will be presented at the meeting with a request to continue this item to the November 28th City Council meeting. [ ] Staff [ ] Speakers [ ] Motion [ ] Discussion [ ] Vote NEW BUSINESS 26. REVISION TO SANTA CLARITA MUNICIPAL CODE REGARDING PURCHASING POLICY, CHAPTERS 3.12 AND 3.14, ORDINANCE NO. 95-10 - The Santa Clarita Municipal Code (SCMC) is reviewed and updated periodically to incorporate improvements and changes required by legislation and/or motivated by more efficient practices. The routine revisions outlined in this report help to ensure that the SCMC is current and accurate. RECOMMENDED ACTION:Introduce, waive further reading, and pass to second reading Ordinance No. 95-10, amending the Municipal Code at Title 3 to amend Chapters 3.12 and 3.14 relating to procurement. [ ] Staff 27. CITY CENTRAL PARK DEVELOPMENT - RESOLUTION NO. 95-129 - Establish budget account, [ ] Speakers funding, and lease of signature authority for the City Central Park project. RECOMMENDED ACTION: [ ] Motion Authorize the Director of Administrative Services to appropriate $800,000 of Proposition A Entitlement C] Discussion Funds for the City Central Park project (Account no. 24- 99057-227) and increase estimated revenues by the same [ ] Vote amount for Account No, 24-3594. Adopt Resolution No. 95-129. Authorize the City Manager to execute all documents including the land lease with Castaic Lake Water Agency and design/development contract with Charles Abbott and Associates not to exceed $60,000. [ ] Staff 28. WETLAND AND RIPARIAN ACQUISITION - Acquisition of approximately 286 acres of the Santa [] Speakers Clara River Wetlands and Riparian area between Bouquet Canyon Road bridge and the Old Railway [ ] Motion bridge east of Interstate 5 from Newhall Land and Farming company. Funding for this acquisition is [ ] Discussion provided through the Habitat Conservation Fund Program, matching funds from the Proposition A, Safe [ ] Vote Neighborhood Parks Act, and Santa Clara River Park specific Grant Program. RECOMMENDED ACTION: Appropriate $496,000 to Account No. 24-99043-227 and increase estimated revenues by the same amount for Account No. 24-3587, and to transfer $796,000 from Account No. 24-99037-227 to 24-99043-227, providing a total budget for Account No. 24-99043-227 of $1,592,000. Authorize the City Manager to sign the purchase agreement in an amount not to exceed $1,500,000 and to execute all documentation necessary for the completion of the acquisition after review and approval by the City Attorney, including a contract with Rincon Environmental Consultants in an amount not to exceed $20,000 to perform phase one environmental review. 10 [ ] Staff 29. MEMORANDUM OF UNDERSTANDING FOR THE NORTH VALENCIA ANNEXATION AREA - This is [ ] Speakers a proposed non-binding Memorandum of Understanding (MOU) stating the intent of the City and the Valencia [ ] Motion Co. To proceed with the annexation of the uninhabited North Valencia Annexation area. The main provisions [ ] Discussion of the MOU include acquisition of a portion of the Santa Clara river and adjacent land for development of trails C] Vote and habitat protection, assurances to the Valencia Co. That development projects under process or with entitlements under the County would be accepted by the City, and agreement to consider formation of a financing mechanism for public improvements in the annexation area. RECOMMENDED ACTION: Approve staff report and MOU, and authorize the City Manager to execute the MOU and any related MOU amendments. [ ] Staff 30. GATED COMMUNITIES: PLANNING COMMISSION RECOMMENDATION FOR POLICY - At the regular [ ] Speakers Council meeting on June 27, 1995, the City Council received and discussed a report regarding establishing [ ] Motion policy on gated communities. Council subsequently directed staff to research and to report back to the [ ] Discussion Planning commission and Council about the effects of gated communities on other municipalities, and [ ] Vote particularly whether any other municipality in California had adopted policies specific to gated communities. RECOMMENDED ACTION: Receive report regarding gated community policy, adopt interim policy to require all applications for gating to be reviewed by the Planning Commission, and provide staff with direction to prepare a General Plan Amendment amending the Land Use and Circulation Elements to incorporate policy statements for the establishment of gates/gated communities. COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION ADJOURNMENT 11