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HomeMy WebLinkAbout1995-01-24 - AGENDAS - REGULAR MEETING (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING 6:30 p.m. January 24, 1995 City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY - No New Business CITY CLERK ANNOUNCEMENT During the Public Participation portion of the meeting, each person should prepare a three (3) minute presentation. Public Participation speaker's slips must be submitted to the City Clerk. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is discussed. Each person addressing the Council has three minutes in which to speak, at which time the red light on the Council dias will appear. In compliance with the Americans with Disabilities Acct, if you need special assistance to participate in this meeting, please contact the General Services Division, (805) 286- 4182. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Executive Meeting This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. No action on public agenda items will be taken except for any closed session items. This session is open to the public. Public Participation This time has been set aside for the public to address the City Council on items that are not on the agenda, but those items will not be acted upon by Council at this meeting other than to review and return without action or direct staff. ALL speakers must call or submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three minutes. The thirty minutes allowed for public input will be divided by the number of people wishing to speak, maximum time allowed will be three minutes. [ ] INVOCATION - Boyer C 1 CALL TO ORDER [ ] ROLL CALL [ ] FLAG SALUTE [ ] APPROVAL OF AGENDA - Mayor to inquire whether any member of the public would like to pull for [ ] discussion, any item on the Consent Calendar. APPROVAL OF MINUTES January 10, 1995 PRESENTATIONS Carl Goldman - Red Cross RECESS TO COMMUNITY RECOVERY AGENCY CALL TO ORDER APPROVAL OF COMMUNITY RECOVERY AGENCY MINUTES - January 10, 1995 [ ] Staff CRA1 - ON-GOING CITIZEN INVOLVEMENT IN THE REDEVELOPMENT PROCESS - At the Agency's [ ] Speakers meeting of October 25, 1994, the subject of providing for on-going citizen participation in the redevelopment [] Motion process was considered and direction provided that the concept of an expanded Agency Board be further refined [] Discussion for possible adoption. The report is prepared to conclude the public process of refining and describing [] Vote the concept of an expanded Agency Board. RECOMMENDED ACTION. Agency Board consider the report including the areas identified for additional clarification and provide staff with the desired direction. ADJOURN COMMUNITY RECOVERY AGENCY RECONVENE REGULAR CITY COUNCIL 2 PUBLIC HEARING 1. MASTER CASE 94.112 (CONDITIONAL USE [ ] Open Hearing PERMIT 94.004) - An appeal of the Planning Commission's approval of a conditional use permit to [ ] City Clerk allow for the development of a 3.3 acre site with a car wash facility and other auto -related service businesses. [ ] Staff The project is located adjacent to the southwest corner of Valencia Boulevard and Cinema Drive (Assessor's [ 1 Speakers Parcel Nos. 2811-026-006 & 027), and is zoned CC (Community Commercial). Applicant: Cardinal [ ] Motion Development / Cressel-Wilcke Partnership. Appellant: Valencia Auto Care Center. RECOMMENDED [ ] Discussion ACTION: Approve Master Case 94-112, subject to conditions of approval, and direct staff to prepare a [ ] Vote resolution of approval for the Council's consideration at the February 14, 1995 meeting. UNFINISHED BUSINESS 2. AN APPEAL OF THE PLANNING COMMISSION'S [ 1 Staff APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW FOR THE DEVELOPMENT OF A [ ] Speakers 54,343 SQ. FT. SITE LOCATED AT 28368 SAND CANYON ROAD PROJECT APPLICANT: INN- [ ] Motion OUT BURGERS. PROJECT APPELLANT: JAN HEIDT - On December 13, 1994, the Planning [ ] Discussion Commission's approval of a CUP for the In -N -Out Burger was appealed. The Council requested staff and [ ] Vote the applicant to review the existing traffic related concerns and congestion on Sand Canyon Road, south of State Route 14. RECOMMENDED ACTION: Uphold the Planning Commission's approval of Master Case 94- 072, subject to the addition of the mitigation plan to the conditions of approval; and direct staff to prepare a resolution and conditions of approval for the Council's consideration at the February 14, 1995 Council meeting. 3. COMMUNITY SERVICES GRANT - On November 8, 1994, the City Council approved the Committee's recommended list of agencies and corresponding grant amounts for the Community Services Grant Program funding for Fiscal Year 1994-95 to 15 agencies for a total amount of $35,600. City Council requested that this item be returned for discussion in January. RECOMMENDED ACTION: City Council to discuss and provide direction to staff. CONSENT CALENDAR All matters listed under the Consent Calendar will be enacted by one motion unless a request is made for discussion, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately following this portion of the agenda. 4. YOUTH SPORTS UNIFORMS - Forsfull [] Motion Communications was awarded the bid for youth sports uniforms. Failure to comply with the terms and [ ] Vote conditions of the bid specifications resulted in the vendor not supplying youth basketball uniforms. RECOMMENDED ACTION: Council authorize the option of cancelling the purchase order with Forsfull Communications for youth sports uniforms and awarding the remainder of the purchase order to the next lowest qualified bidder as determined in Bid GS94- 95-04, Manana Grafix. [ ] Motion 5. SOUTH FORK TRAIL EASEMENT - Acceptance by the City Council of an easement for pedestrian and [ ] Vote equestrian access from the South Fork Trail near Newhall Avenue north to the confluence of Newhall Creek. RECOMMENDED ACTION: City Council review, approve, and accept the easements identified in this report and direct staff to record the easements with the County of Los Angeles. [ ] Motion 6. RIVENDALE PROPERTY ECONOMIC AND USE FEASIBILITY STUDY - Status of the potential sale of [ I Vote the Rivendale property by the Mountains Recreation and Conservation Authority. Request $5,000 allocation from the City's General Fund Contingency to be deposited with and expended by the Santa Clarita Watershed Recreation and Conservation authority to perform an economic and use feasibility study of the Rivendale property. RECOMMENDED ACTION: Council support the preparation of an economicluse feasibility report for the Rivendale property and authorize an expenditure from contingency fund acct. #01-4101-290 not to exceed $5,000, a sum to be matched by Santa Monica Conservancy, for the preparation of the report. [ ] Motion 7. SAN FERNANDO ROAD - LYONS AVENUE TO 15TH STREET (STATE ROUTE 126 PHASE I) - [ ] Vote STATEXITY FUNDING AGREEMENT NO. 4159 - This project consists of the widening of San Fernando Road from Lyons to 15th Street. Los Angeles County recently has completed the plans and specs and is scheduled to go to bid in mid-February 1995. In order for Caltrans to issue the encroachment permit to the County for construction, the City needs to execute this agreement. RECOMMENDED ACTION: Approve the draft funding agreement No. 4159, and authorize the Mayor to execute subject to final approval of the City Attorney. [ ] Motion 8. TEMPORARY JURISDICTION TO COUNTY OF LOS ANGELES FOR SIGNALIZATION OF [ ] Vote BOUQUET CANYON ROAD AND PLUM CANYON ROAD - RESOLUTION NO. 95-8 - It has been determined that installation of traffic signals and highway lighting at the intersection of Bouquet Canyon Road and Plum Canyon Road within the City of Santa Clarita will increase safety and facilitate the movement of traffic. This improvement will be conducted by the County of Los Angeles at no cost to the City, RECOMMENDED ACTION: Adopt Resolution No. 95-8, giving the Los Angeles County temporary jurisdiction for implementation of the traffic signal at the intersection of Bouquet Canyon Road and Plum Canyon Road. [] Motion 9. CONTRACT DOCUMENTS SIDEWALK REPLACEMENT CITY OF SANTA CLARITA - [ ] Vote PROJECT NO. PWS - 2 - This project is an on-going program for the repair, restoration, and maintenance of public gutter, curb, and sidewalks (due to street tree root lifting and other natural causes) within the City of Santa Clarita. RECOMMENDED ACTION: Find B4 Enterprise Corp. not a qualified bidder to the bid; and authorize the Mayor to award the contract to Padilla Paving Co. in the amount of $39,910.00. [ ] Motion 10. SOLEDAD CANYON ROAD CORRIDOR TRAFFIC FLOW IMPROVEMENT PROJECT - PROJECT NO. [ ] Vote 95-20 - This project is for a Traffic Flow Feasibility Study and Design Services for Soledad Canyon Road Corridor within the City of Santa Clarita. RECOMMENDED ACTION. Council direct the Mayor to execute a contract with Albert Grover & Assoc., Inc. for an amount not to exceed $250,000.00. [ ] Motion 11. METROLINK IMPROVEMENTS - PHASE II (PROJECT NO. 96-087) - ADVERTISE FOR BIDS - [ ] Vote This project will construct a new transit and security supervisors building as well as upgrade and repair existing buildings at the Metrolink site on Soledad Canyon Road. Additional landscape issues shall be addressed as well. RECOMMENDED ACTION: Approve the plans and specifications for the project, and authorize the advertising for bids. [ ] Motion 12. EXTENSION OF CONTRACT FOR AUDIT SERVICES - The City has been utilizing the services of [ ] Vote Diehl, Evans and Company to complete the City's audit needs for FYE's 6/30/92, 6/30/93 and 6/30/94. At this time, the City has the opportunity to exercise it's original contract option to extend services for two fiscal years. Diehl, Evans and Company has provided excellent audit services to the City. RECOMMENDED ACTION: Authorize the City Manager to execute the City's option to extend the contract with Diehl, Evans and Co. to perform audit services for an additional two fiscal years ending June 30, 1996. [] Motion 13. CONTINUATION OF THE "NO FEE" EARTHQUAKE REPAIR PERMITS AND THE [ ] Vote EARTHQUAKE RECOVERY UNIT - This item is to authorize the extension of the "No Fee" earthquake repair permits and the services of the earthquake recovery unit through November 30, 1995. RECOMMENDED ACTION: Approve and increase in estimated revenues acct. #90-3597-1994 Earthquake Reimbursement, in amount of $1,146,000 to be funded by FEMA grant; appropriate a total of $1,146,000 in acct. #90-29937-227 Willdan Turnkey Contractual Svices. expenditure account; and approve the continuation of issuance of fee exempt permits for repairs and reconstruction of earthquake -damaged buildings and approve $1,146,000 for Building & Safety services at the Earthquake Recovery Unit by Willdan Assoc. [ ] Motion 14, RESOLUTION OF AUTHORIZATION OF SUBMITTAL OF THE 1994/95 LOCAL [ ] Vote GOVERNMENT USED OIL OPPORTUNITY GRANT APPLICATION - RESOLUTION NO. 95-9 - This resolution authorizes the submittal of the 1994/95 Local Government Used Oil Opportunity Grant. RECOMMENDED ACTION: Adopt Resolution 95-9 authorizing the submittal of the grant application and authorize staff to execute an agreement with the ORICOM Group to maintain and manage the 1994/95 Local Govt. Used Oil Opportunity Grant Program utilizing grant funds. [ ] Motion 15. CURBSIDE USED MOTOR OIL & FILTER COLLECTION SERVICE PROGRAM [ ] Vote CONTRACTOR BID - This item is on the agenda for bid award. RECOMMENDED ACTION: Direct staff to contract with Filter Recycling Services for the curbside used motor oil and filter collection service program for an amount not to exceed $24,950. from account #01-6602. [7 Motion 16. NEWHALL CREEK EMERGENCY EROSION REPAIRS (PROJ. 95-950) RATIFICATION OF THE [ ] Vote CONTRACT - The purpose of this report is to request Council ratification for the contract entered into by the City Manager with R.C. Becker and Son, Inc., under the authority of the California State Public Contract Code, Section 22035, Emergencies Procedure. RECOMMENDED ACTION: Ratify the contract with R.C. Becker & Son, Inc. and approve increase to estimated revenues $200,000 as follows: FEMA reimbursement, Acct. 01-3596, $175,000; CDBG reimbursement, Acct. 12-9550-227, $25,000; and appropriate expenditure amount of $200,000 from Acct. 01-9999-999. [ ] Motion 17. CHECK REGISTER NO. 52, FOR THE PERIODS OF 12/16/94 TO 12/21/94 AND 12/29/94; CHECK [ ] Vote REGISTER NO. 1 FOR THE PERIODS 12/27/94 TO 12/28/94 AND 01/05/95; CHECK REGISTER NO. 2 FOR THE PERIODS OF 01/03/95 TO 01/04/95 AND 01/12/95. RECOMMENDED ACTION: Adopt Resolution No. 95-10. [ ] Staff NEW BUSINESS 18. AERIAL MAPPING FOR THE STORMWATER C] Speakers MANAGEMENT PLAN - This item is to select a consultant to perform the aerial mapping services which [ ] Motion are required to comply with the NPDES permit mapping and submittal requirements. [ ] Discussion RECOMMENDED ACTION: Direct the City Manager to execute a contract with the firm of Airborne Systems, [ ] Vote Inc., in the amount of $238,555, budged in Acct. #51- 5602-227, for the preparation of digitized aerial orthophotos and Automated Mapping for the proposed Stormwater Management Plan subject to the final approval of the agreement by the City Attorney. [ ] Staff 19. STORMWATER MANAGEMENT PLAN - This item is to select a consultant to prepare a Stormwater (] Speakers Management Plan for the City. The SWMP is required to comply with the NPDES permit requirements. [ ] Motion RECOMMENDED ACTION: Direct the City Manager to execute a contract with the firm of Woodward -Clyde [ ] Discussion Consultants in the amount of $142,139, budged in Acct. #51-5602-227, for the preparation of the first phase of [ ] Vote the proposed Stormwater Management Plan and Automated Mapping System, subject to final approval of the agreement by the City Attorney. The second phase will utilize the same consultant and will be submitted for approval upon completion of phase 1 which will determine the scope and amount of phase 2. 0 20. 6.30-94 COMPREHENSIVE ANNUAL FINANCIAL REPORT & MANAGEMENT LETTER - Diehl, Evans [ ] Staff & Company has completed its audit of the City's Comprehensive Annual Financial Report for fiscal year [ ] Speakers ended June 30, 1994. An unqualified opinion was issued by the auditors which represents the best level of [ ] Motion opinion an organization can receive on its audited financial statements. As part of the audit engagement, [ ] Discussion the auditors prepared a management letter commenting on the City's internal control structure and its [ ] Vote operations with recommendations for areas of improvement. This letter incorporates the City's response to the auditors' suggestions. RECOMMENDED ACTION: Receive oral presentation from Diehl, Evans & Company covering City's financial audit and internal control structure and its operation and receive Comprehensive Annual Financial Report and Management Letter for FYE 6-30- 94. [ ] Staff 21. SCHOOL BUS STOPS - ORDINANCE NO. 95-1 - Mr. Gary Smith, the William S. Hart School District [] Speakers Transportation Coordinator, requested the City to permit school buses to use the designated City transit [ ] Motion bus stop locations for loading and unloading of school children. He also requested to permit school buses to [ ] Discussion stop in front of driveways on residential and collector streets. RECOMMENDED ACTION: Introduce [ ] Vote Ordinance No. 95-1, waive further reading and pass to second reading. [] Staff 22. PROPOSED SUSPENSION OF THE MOBILEHOME RENT STABILIZATION [ ] Speakers ORDINANCE - A study to determine whether the Mobilehome Rent Stabilization Ordinance should be [ ] Motion suspended based on an analysis of the percentage of mobilehome park space vacancies not attributable to the [ ] Discussion January 17, 1994, Northridge Earthquake. RECOMMENDED ACTION: Direct staff to document [ ] Vote the vacancy rates of the City's mobilehome parks and return to City Council within 60 days with a summary of the data for further discussion and possible action. [ ] Staff 23. 1995 STORM DISASTER UPDATE - On January 11, 1995, the City Manager, acting as the Director of [ 1 Speakers Emergency Services, declared a local state of emergency which was ratified by Council on January 17, 1995. [ J Motion This report is an update of the storm disaster. RECOMMENDED ACTION: Pursuant to Section [ ] Discussion 8630 of the Government Code, City Council extend the local state of emergency for an additional 14 days. [ ] Vote 0 cndagnjan24.95.gmd M COMMITTEE REPORTS (Council) STAFF COMMENTS COUNCILMEMBER COMMENTS CLOSED SESSION Conference with legal counsel - existing litigation - Government Code Section 54956.9(a) - two matters - City of Santa Clarita vs Newhall County Water District; Castaic Lake Water Agency vs. City of Santa Clarita and Redevelopment Agency Conference with legal counsel - potential litigation - Government Code Section 54956.9(c) - one matter ADJOURNMENT to Tuesday, January 31, 1995, 6:00 p.m. for study session cndagnjan24.95.gmd M