HomeMy WebLinkAbout1995-05-22 - AGENDAS - SPECIAL MEETING (2)CITY OF SANTA CLARITA
CITY COUNCIL SPECIAL MEETING
COMMUNITY SERVICES GRANT REVIEW
3:00 p.m.
Monday, May 22, 1995
East Conference Room
23920 Valencia Blvd., 3rd Floor
Santa Clarita, Ca. 91355
AGENDA
CALL TO ORDER
ROLL CALL
FLAG SALUTE
ITEM 1 COMMUNITY SERVICES GRANT REVIEW - The committee will review
agency resubmittals and new requests for second funding cycle and determine
agencies to be recommended for grant funding to City Council.
RECOMMENDED ACTION: Review agency resubmittals and new requests to
determine agencies to be recommended for grant funding to the City Council.
ITEM 2 ADMINISTRATIVE CHANGES - The committee will discuss possible
administrative changes to the grant process and recommend the changes be
incorporated into next year's program.
RECOMMENDED ACTION: Discuss and recommend "administrative changes
to the grant process for next year's program.
PUBLIC PARTICIPATION
ADJOURNMENT
cnc1agn.comgrl5.22-95
NOTICE OF SPECIAL MEETING
CITY COUNCIL
CITY OF SANTA CLARITA
A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA WILL BE HELD ON THE 22ND DAY OF MAY, 1995 3:00 P.M. IN THE EAST
CONFERENCE ROOM, 3RD FLOOR, LOCATED AT 23920 VALENCIA BLVD., SANTA
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF SANTA CLARITA )
I, Donna M. Grindey, City Clerk, do hereby certify that a copy of the Notice of Special Meeting
of the City Council of the City of Santa Clarita, Ca., to be held on the -22T _day of May, 1995,
at the hour of 3:00 p.m., was delivered and/or notice accepted by telephone not less than twenty
four hours before the hour of 3:00 p.m. on theft day of May, 1995 to:
City Council
City Manager
City Attorney
M-1. 111T -A -
Dated: May 15, 1995
CITY OF SANTA CLARITA
INTEROFFICE MEMORANDUM / U
TO: Members of the Community Services Grant Review Committee
FROM: Raquel Garcia, Ad' krati e Assistant
DATE: May 10, 1995
SUBJECT: Second Funding Cycle for 1994/95 Community Services Grant Program
The Community Services Grant Review Committee will be meeting on Monday, May 22, 1995,
at 3:00 pm. in the East Conference Room of City Hall, located in Planning. The purpose of this
meeting is two fold:
1) For the committee to review agency resubmittals and new requests for second
funding cycle and determine agencies to be recommended for grant funding to
City Council. There is $40,650 Community Services Grant funds available for
grant awards to agencies.
2) For the committee to discuss possible administrative changes to the grant process
and recommend these changes be incorporated into next year's program.
Attached for your review and comment is the Agency Recommendation List, agency applications,
and the Administrative Policy Changes List. Please bring your agency recommendations along
with your suggestions for the grant process and criteria to the meeting.
RG
PRCOMMSERV\gra t95..c
Distribution: Jo Anne Darcy, Mayor
Jan Heidt, Councilmember
Rick Putnam, Director of Parks, Recreation and Community Services
Steve Stark, Director of Finance
Terri Maus, Assistant to the City Manager
Raquel Garcia, Administrative Assistant
1994/95 COMMUNITY SERVICES GRANT PROGRAM - 2nd Funding Cycle
AGENCY RECOMMENDATION LIST
Resubmissions
AGENCYNAME
PROJECTNAME
REQUESTED
PROJECTPURPOSE
RECOMMENDATION/
AMOUNT
COMMENTS
1. Baseballers Against
Anti-drugs/gangs
$ 5,000
To host 3 three-hour clinics which
Drugs
Clinic
bring professional ballplayers to
Contact: John Kelleher
the SCV to help youth understand
the dangers of drugs, gangs and
the importance of staying in
school. The clinics teach self-
esteem and confidence through
the sport of baseball.
2. Boy Scouts of America,
New Communities
$ 5,000
To fund New Communities,
Wm. S. Hart School Dist.
Emphasis, Scouting
Emphasis community outreach
Contact: Dennis J. Mills
Outreach Program
program. The program serves low
income families at parks, schools,
and community centers and
provides recreational activities,
life skills education, role models,
and provides alternatives to drugs
and gangs. It is operated in
cooperation with school officials
and other community based
organizations.
3. Heads Up, Inc.
Increasing handicap
$ 5,000
To install a handicapped restroom
Contact: Nancy Pitchford
access for disabled
and septic system.
youth
AGENCYNAME
PROJECT NAME
REQUESTED
PROJECTPURPOSE
RECOMMENDATION/
AMOUNT
COMMENTS
4. High Five Parent
City Council requested
Cooperative Preschool
committee to reconsider
Contact: Margo McGrath
proposal, no additional
information received from
agency.
5. Los Angeles Retarded
LARC Service Express
$ 3,000
To purchase a truck for start-up
Citizens Foundation
job training program for
Contact: Gloria Hillard
developmentally challenged
adults. The job training site is a
thrift store which will train adults
in retail marketing skills. The
truck is needed to obtain and
supply donated merchandise to
the store.
6. Mad About Rising Crime,
MARC Speaks
$ 1,000
To fund 50% match for equipment
MARC, Santa Clarita
to provide MARC Speaks
Chapter
Community Outreach Program.
Contact: Johnathan Myl
MARC Speaks will provide
informative anti-crime community
education programs to Santa
Clarita residents. The
organization is willing to share
equipment with other community
programs involved in crime
prevention and reduction.
7. Santa Clarita Valley
Continued education/
$ 5,000
To provide education on the
Canyons Preservation
lectures in preserving
preservation of SCV forestlands
Committee
all of the National
through lectures, informative
Contact: Chris Connelly
Forestland
forums, and distribution of
surrounding the SCV
literature,
AGENCY NAME
PROJECT NAME
REQUESTED
PROJECT PURPOSE
REcommENDATION/
AMOUNT
COMMENTS
8. Santa Clarita Valley
Kids Equipment
$ 4,000
To establish a program for kids
Family YMCA
Exchange Program
unable to obtain roller hockey
Contact: Doug Grogan
equipment. The program will
provide an opportunity for kids to
borrow equipment.
PRCOMMSERV/gr r2nd fnd
3
1994/95 COMMUNITY SERVICES GRANT PROGRAM - 2nd Funding Cycle
AGENCY RECOMMENDATION LIST
New Requests
AGENCYNAME
PROJECT NAME
REQUESTED
PROJECTPURPOSE
RECOMMENDATION/
AMOUNT
COMMENTS
1. James Foster Elementary
Library Research
$ 3,000
To purchase a 486 DX 100 MHZ computer,
School
Lab
color printer and software for library
Contact: Beth Malloy
research lab. School PTA could provide
new and related CD Rom titles as need
arises if computer is funded.
2. Live Again Recovery
Live Again Recovery
$ 5,000
Roof repairs for several residential
Homes, Inc.
Homes Community
cottages, tables and chairs for educational
Project/Camp
classes, and purchase of blankets, pillows,
Cisquito
and mattress.
3 Mint Canyon Elementary
Padres ESL (English
$ 1,920
The Padres ESL project will provide
School
as a Second
English as a Second Language Services
Contact: Dan Levy
Language)
through the use a computers for parents of
school -aged children at no cost to parents.
4 Newhall Elementary
Pre -Kindergarten
$5,000
To pay for start-up costs to begin a pre -
School District
Program for
kindergarten program at Newhall and Old
Contact: Betty Granger
four -year-olds
Orchard Elementary Schools giving
children abrisk a beadstart for
kindergarten. Program will provide
educational opportunities for children
whose parents cannot afford private
school and will meet the needs of children
on the Headstart waiting list. As part of
the proposal, Newhall School District will
provide in kind services in salaries, rents,
and leases, utilities, telephone, mileage,
maintenance, supplies, and insurance.
PRC0MMSERV\,.rd96.,,
I
ADMINISTRATIVE POLICY CHANGES DISCUSSION LIST
1. Consider adding community representation to the Grant Review Committee.
2. Consider grant proposals which include operational costs if they are for one-time pilot
projects, start-up costs, or labor costs associated with the installation of capital
equipment or improvements.
3. Consider funding agencies full requests if requested by agency.
4. Consider identifying funding priority for each award cycle.
5. Consider using scoring sheet.
6. Update administrative policy to reflect current process. (See attached chart)
7. Groups to make a presentation to committee.
8. List collaboration between agencies as part of the criteria.
PRC0Mb1SERV\cw pons.rg
REVIEW OF ADMINISTRATIVE POLICY VERSUS
COMMUNITY SERVICES GRANT PROGRAM CHART
COMPARISON
1. All eligible non -profits with (501XcH3)
tax exempt status can apply.
2. There are no grant limits to the agency
request proposal..
3. , The selection grant panel is comprised
of staff.
4. Grants are reviewed annually and
considered in conjunction with the
budget process.
1, All eligible non -profits with (501)(c)(3)
tax exempt status can apply.
2. Grant ceiling is $5,000 for agency
request proposal.
3. The grant review committee includes
two Councilmembers. Meetings must
adhere to Brown Act.
4. Grants are awarded at beginning of
fiscal year with a following funding
cycle later in the year if funds are
available and need exists. The budget
for Community Services Grant is
determined during the budget process.
5. Grant criteria is not defined. 5. Grant criteria is defined. Grants are
awarded for one-time expenses in the
form of special supplies, capital, and
equipment. A guide for selection is
meeting the City's priority of social/
human service needs.
6. Organizations who apply are eligible for 16. Interviews are not part of the selection
an interview and are evaluated by process. A scoring sheet is not usei.
scoring sheet.
7, Grant is administered by Budget 7. Grant is administered by Park,
Officer. Recreation and Community Services
Department.
8. Administrative policy was developed by 8. Grant process varies from
Finance Department and approved Administrative policy, 12/8/92,
after FY 1991/92 grant was awarded. developed by Finance.
PRCOMMSERV\ poliry.00m