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Home My WebLink About1995-01-24 - MINUTES - SPECIAL REGULAR (2)MINUTES OF SPECIAL MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:00 P.M. MINUTES OF REGULAR MEETING CITY OF SANTA CLARITA CITY COUNCIL 6:30 PAL JANUARY 24, 1995 CALL TO ORDER Mayor Darcy called to order the special meeting of the City Council at 6:00 p.m. ROLL CALL All Councilmembers were present except Councilmember Smyth. PUBLIC There was no public participation. PARTICIPATION RECESS At 6:04 p.m., Mayor Darcy recessed to closed session in the Orchard room. CITY ATTORNEY City Attorney, Carl Newton, announced that this closed session is ANNOUNCEMENT for the purpose of conference with legal counsel on existing litigation under Government Code Section 54956.9 (a), - Castaic Lake Water Agency vs. City of Santa Clarita and Redevelopment Agency; City of Santa Clarita vs Newhall County Water District; conference with legal counsel on potential litigation - Government code Section 54956.9 (c) - one matter It was moved by Heidt and seconded by Boyer to add a subsequent need item to the closed session which arose after the posting of the agenda. The item is potential acquisition of land. On roll call: Ayes: Boyer, Heidt, Pederson, Darcy Noes: None Excused: Smyth Absent: None Motion carried. Councilmember Smyth arrived at 6:10 p.m. RECESS Mayor Darcy recessed the closed session to the regular meeting of the City Council at 6:35 p.m. CITY ATTORNEY City Attorney, Carl Newton, announced that no action was taken in ANNOUNCEMENT closed session which was required to be reported. EXECUTIVE SESSION.. The Executive portion of the City Council meeting was called to order by Mayor Darcy at 6:35 p.m. in the Council Chambers at 23920 Valencia Boulevard, Santa Clarita, CA. This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. This session is open to the public. CLERK'S City Clerk, Donna Grindey, announced that anyone wishing to ANNOUNCEMENT address an item on the agenda should fill out a speakers' slip and submit it to the City Clerk before the item is discussed. PUBLIC PARTICIPATION Addressing the Council with matters of concern were: John Steffen, 22714 Espuella, Santa Clarita, regarding CRA; Ed Dunn of Canyon Country, regarding debris removal and no traffic problems on Sand Canyon. INVOCATION Councilmember Boyer gave the invocation. PLEDGE OF ALLEGIANCE Councilmember Boyer led the Pledge of Allegiance. PRESENTATIONS Carl Goldman, KBET, presented the City Council with a plaque from the Red Cross for their part in the earthquake recovery. APPROVAL OF AGENDA It was moved by Boyer and seconded by Pederson to approve the agenda with the exception of items 6 & 12 to be pulled for discussion and items 18 & 19 to be transferred from new business to consent calendar. On roll call vote: Ayes: Boyer, Heidt, Pederson, Smyth, Darcy Noes: None Absent: None Excused: None Motion carried. APPROVAL OF bIINUTES It was moved by Pederson and seconded by Smyth to approve the minutes of January 10, 1995. On roll call vote: Ayes: Boyer, Heidt, Pederson, Smyth, Darcy Noes: None Absent: None Excused: None Motion carried. RECESS At 7:01 p.m., Mayor Darcy recessed to the meeting of the Community Recovery Agency (see Community Recovery Agency 2 minutes). At 7:55 p.m., the Mayor adjourned the Community Recovery Agency meeting. RECONVENE Mayor Darcy reconvened the regular meeting of the City Council at 8:06 p.m. PUBLIC HEARING Mayor Darcy opened the public hearing. ITEM 1 MASTER CASE 94-112 City Clerk, Donna Grindey, stated that all notices required by law (CONDITIONAL USE have been provided. PERMIT 94-004) Rich Henderson, City Planner, reported that this item is an appeal of the Planning Commission's approval of a conditional use permit to allow for the development of a 3.3 acre site with a car wash facility and other auto -related service businesses. The project is located adjacent to the southwest corner of Valencia Boulevard and Cinema Drive (Assessor's Parcel Nos. 2811-026-006 & 027), and is zoned CC (Community Commercial). Applicant: Cardinal Development / Cressel-Wilcke Partnership. Appellant: Valencia Auto Care Center. Those addressing the Council in favor of Master Case 94-112 were: applicant, Mark Subbottin; Allan Cameron; Steve Summers. Those addressing the Council in opposition of Master Case 94-112 were: Gene Ausih; Jeffrey Paul; Norman Stern; Randy Snyder; Randy Cressall; Joe E. Faust; Carl Middleton. There were seventeen written comments against the project. Rebuttal comments were made by applicant, Mark Subbottin. Mayor Darcy closed the public hearing. Following discussion regarding traffic, aesthetics, completion of project, small businesses, it was moved by Pederson and seconded by Boyer to approve Master Case 94-112, subject to conditions of approval, and direct staff to prepare a resolution of approval for the Council's consideration at the February 14, 1995 meeting with the addition of more landscaping. On roll call vote: Ayes: Smyth, Pederson, Boyer; Darcy Noes: Heidt Absent: None Excused: None Motion carried. 3 UNFINISHED BUSINESS _ Rich Henderson, City Planner, reported that on December 13, 1994,^ ITEM 2 the Planning Commission's approval of a CUP for the In -N -Out AN APPEAL OF THE Burger was appealed. The Council requested staff and the PLANNING , applicant to review the existing traffic related concerns and COMMISSIONS'S congestion on Sand Canyon Road, south of State Route 14. APPROVAL OF A CONDITIONAL USE The City Attorney explained to the Council that the public hearing PERMIT TO ALLOW FOR was closed on December 13th and if Council were to receive THE DEVELOPMENT OF A additional testimony, the public hearing would need to be re - 54,343 SQUARE FOOT SITE opened and re -advertised as a continued public hearing. WITH A FAST FOOD RESTAURANT. THE It was moved by Heidt and seconded by Pederson to re -advertise PROJECT SITE IS and continue the public hearing to February 14, 1995. LOCATED AT 28368 SAND CANYON ROAD, ADJACENT On roll call vote: TO THE ARCO GAS Ayes: Pederson, Heidt, Boyer, Smyth, Darcy STATION, AND IS ZONED Noes: None CC -PD (COMMUNITY Absent: None COMMERCIAL - PLANNED Excused: None DEVELOPMENT). PROJECT Motion carried. APPLICANT: IN -N -OUT BURGERS. PROJECT APPELLANT: JAN HEIDT UNFINISHED BUSINESS Raquel Garcia, Administrative Assistant, reported that on ITEM 3 November 8, 1994, the City Council approved the Committee's COMMUNITY SERVICES recommended list of agencies and corresponding grant amounts for GRANT the Community Services Grant Program funding for Fiscal Year 1994-95 to 15 agencies for a total amount of $35,600. Those addressing the Council on this item were: John Kelleher, James McCarthy, Laurene Weste, Margo McGrath, Marcia McLean. It was moved by Boyer to authorize $2,000 grant for pet assistance to be taken from the Community Services Grant. There was no second. It was then moved by Boyer and seconded by Pederson to authorize $1,000 be taken from the General Services fund for pet assistance. On roll call vote: Ayes: Smyth, Pederson, Heidt, Boyer, Darcy Noes: None Absent: None Excused: None Motion carried. RECESS Mayor Darcy recessed the meeting at 9:35 p.m. 4 Mayor Darcy reconvened the meeting at 9:40 p.m. CONSENT CALENDAR ITEM 4 YOUTH SPORTS UNIFORMS Forsfull Communications was awarded the bid for youth sports uniforms. Failure to comply with the terms and conditions of the bid specifications resulted in the vendor not supplying youth basketball uniforms. ITEM 5 SOUTH FORK TRAIL EASEMENT Acceptance by the City Council of an easement for pedestrian and equestrian access from the South Fork Trail near Newhall Avenue north to the confluence of Newhall Creek. ITEM 6 RIVENDALE PROPERTY ECONOMIC AND USE FEASIBILITY STUDY Rick Putnam explained the status of the potential sale of the Rivendale property by the Mountains Recreation and Conservation Authority. Request $5,000 allocation from the City's General Fund Contingency to be deposited with and expended by the Santa Clarita Watershed Recreation and Conservation authority to perform an economic and use feasibility study of the Rivendale property. It was moved by Boyer and seconded by Smyth to authorize staff to expend an amount not to exceed $5,000 for the preparation of an econoariduse feasibility report with a sum to be matched by the Santa Monica Conservancy. Those addressing the Council on this item were: Hunt Braly, Allan Cameron, Marcia McLean. On roll vote: Ayes: Boyer, Heidt, Pederson, Smyth, Darcy Noes: None Absent: None Excused: None Motion carried. ITEM 7 SAN FERNANDO ROAD - LYONS AVENUE TO 15TH STREET (STATE ROUTE 126 PHASE I) - STATE/CITY FUNDING AGREEMENT NO. 4159 This project consists of the widening of San Fernando Road from Lyons to 15th Street. Los Angeles County recently has completed the plans and specs and is scheduled to go to bid in mid- February 1995. In order for Caltrans to issue the encroachment permit to the County for construction, the City needs to execute this agreement. 5 ITEM 8 TEMPORARY JURISDICTION TO COUNTY OF LOS ANGELES FOR SIGNALIZATION OF BOUQUET CANYON ROAD AND PLUM CANYON ROAD - RESOLUTION NO. 95-8 It has been determined that installation of traffic signals and highway lighting at the intersection of Bouquet Canyon Road and Plum Canyon Road within the City of Santa Clarita will increase safety and facilitate the movement of traffic. This improvement will be conducted by the County of Los Angeles at no cost to the City. ITEM 9 CONTRACT DOCUMENTS SIDEWALK REPLACEMENT CITY OF SANTA CLARITA - PROJECT NO. PWS - 2 This project is an on-going program for the repair, restoration, and maintenance of public gutter, curb, and sidewalks (due to street tree root lifting and other natural causes) within the City of Santa Clarita. ITEM 10 SOLEDAD CANYON ROAD CORRIDOR TRAFFIC FLOW E IPROVEMENT PROJECT - PROJECT NO. 95-20 This project is for a Traffic Flow Feasibility Study and Design Services for Soledad Canyon Road Corridor within the City of Santa Clarita. ITEM 11 METROLINK IMPROVEMENTS -PHASE H (PROJECT NO. 96-087) ADVERTISE FOR BIDS This project will construct a new transit and security supervisors building as well as upgrade and repair existing buildings at the Metrolink site on Soledad Canyon Road. Additional landscape issues shall be addressed as well. ITEM 12 EXTENSION OF CONTRACT FOR AUDIT SERVICES The City has been utilizing the services of Diehl, Evans and Company to complete the City's audit needs for FY's 6/30/92, 6/30/93 and 6/30/94. At this time, the City has the opportunity to exercise it's original contract option to extend services for two fiscal years. Diehl, Evans and Company has provided excellent audit services to the City. Following discussion, it was moved by Pederson and seconded by Heidt to authorize the City Manager to execute the City's option to extend the contract with Diehl, Evans and Co. to perform audit services for an additional two fiscal years ending June 30, 1996. On roll call vote: Ayes: Smyth, Pederson, Heidt, Boyer, Darcy Noes: None Absent: None Excused: None Motion carried. ITEM 13 CONTINUATION OF THE "NO FEE" EARTHQUAKE REPAIR PERMITS AND THE EARTHQUAKE RECOVERY UNIT This item is to authorize the extension of the "No Fee" earthquake repair permits and the services of the earthquake recovery unit through November 30, 1995. ITEM 14 RESOLUTION OF AUTHORIZATION OF SUBMITTAL OF THE 1994/95 LOCAL GOVERNMENT USED OIL OPPORTUNITY GRANT APPLICATION - RESOLUTION NO. 95-9 This resolution authorizes the submittal of the 1994/95 Local Government Used Oil Opportunity Grant. ITEM 15 CURBSIDE USED MOTOR OIL & FILTER COLLECTION SERVICE PROGRAM CONTRACTOR BID This item is on the agenda for bid award. ITEM 16 NEWHALL CREEK EMERGENCY EROSION REPAIRS (PROJ. 95-950) RATIFICATION OF THE CONTRACT The purpose of this report is to request Council ratification for the contract entered into by the City Manager with R.C. Becker and Son, Inc., under the authority of the California State Public Contract Code, Section 22035, Emergencies Procedure. ITEM 17 CHECK REGISTER CHECK REGISTER NO. 52, FOR THE PERIODS OF 12/16/94 TO 12/21/94 AND 12/29/94; CHECK REGISTER NO. 1 FOR THE PERIODS 12/27/94 TO 12/28/94 AND 01/05/95; CHECK REGISTER NO. 2 FOR THE PERIODS OF 01/03/95 TO 01/04/95 AND 01/12/95. ITEM 18 AERIAL MAPPING FOR THE STORMWATER MANAGEMENT PLAN This item is to select a consultant to perform the aerial mapping services which are required to comply with the NPDES permit mapping and submittal requirements. ITEM 19 STORMWATER MANAGEMENT PLAN This item is to select a'consultant to prepare a Stormwater Management Plan for the City. The SWMP is required to comply with the NPDES permit requirements. It was moved by Boyer and seconded by Pederson to approve the consent calendar of items 4, 5, 7 through 11 and 13 through 19. On roll call vote: Ayes: Smyth, Pederson, Boyer, Heidt, Darcy Noes: None 7 Absent: None Excused: None Motion carried. NEW BUSINESS Steve Stark, Finance Director, reported that Diehl, Evans & ITEM 20 Company has completed its audit of the City's Comprehensive 6-30-94 COMPREHENSIVE Annual Financial Report for fiscal year ended June 30, 1994. An ANNUAL FINANCIAL unqualified opinion was issued by the auditors which represents REPORT & MANAGEMENT the best level of opinion an organization can receive on its audited LETTER financial statements. As part of the audit engagement, the auditors prepared a management letter commenting on the City's internal control structure and its operations with recommendations for areas of improvement. This letter incorporates the City's response to the auditors' suggestions. It was moved by Pederson and seconded by Heidt to receive Comprehensive Annual Financial Report and Management Letter for FYE 6-30-94. On roll call vote: ?lyes: Smyth, Pederson, Heidt, Boyer, Darcy Noes: None Absent: None Excused: None Motion carried. NEW BUSINESS Tony Nisich,City Engineer, reported that Mr. Gary Smith, the ITEM 21 William S. Hart School District Transportation Coordinator, SCHOOL BUS STOPS - requested the City to permit school buses to use the designated ORDINANCE NO. 95-1 City transit bus stop locations for loading and unloading of school children. He also requested to permit school buses to stop in front of driveways on residential and collector streets. City Attorney, Carl Newton, read the title to Ordinance No. 95-1. It was moved by Boyer and seconded by Pederson to introduce Ordinance No. 95-1, waive further reading and pass to second reading. On roll call vote: Ayes: Boyer, Pederson, Smyth, Darcy Noes: Heidt Absent: None Excused: None Ordinance 95-1 passed to second reading. NEW BUSINESS Rich Henderson, City Planner, reported that a study to determine _ ITEM 22 whether the Mobilehome Rent Stabilization Ordinance should be 11 PROPOSED SUSPENSION suspended based on an analysis of the percentage of mobilehome OF THE MOBILEHOME park space vacancies not attributable to the January 17, 1994, {l RENT STABILIZATION Northridge Earthquake, has been requested by the park owners. ORDINANCE Addressing the Council on this item was: James Robinson. Following discussion regarding cost of survey including how it became vacant, who finances mobilehomes, support of mobilehome residents, abandonment of coaches, defining vacancy, it was moved by Boyer and seconded by Smyth to direct staff to document the vacancy rates of the City's mobilehome parks and return to City Council within 120 days with a summary of the data for further discussion and possible action and to produce information on both categories of vacancies, with and without coaches. On roll call vote: Ayes: Boyer, Heidt, Pederson, Smyth, Darcy Noes: None Absent: None Excused: None Motion carried. NEW BUSINESS Rick Putnam, Director of Parks, Recreation, and Community ITEM 23 Services reported that on January 11, 1995, the City Manager, 1995 STORM DISASTER acting as the Director of Emergency Services, declared a local state UPDATE of emergency which was ratified by Council on January 17, 1995. This report is an update of the storm disaster. It was moved by Boyer and seconded by Pederson to extend the local state of emergency for an additional 14 days. On roll call vote: Ayes: Smyth, Pederson, Heidt, Boyer, Darcy Noes: None Absent: None Excused: None Motion carried. COUNCIL COMMENTS Councilmember Smyth commented on November elections and unfunded mandates. Councilmember Boyer commented on single family landfill foes. RECESS At 10:25 p.m. Council recessed to closed session. City Attorney, Carl Newton, announced that this closed session is A for the purpose of conference with legal counsel on potential litigation under Government Code Section 54956.9 (c), - one matter;Conference with legal counsel - existing litigation - Government Code 54956.9(a) - (two matters) Castaic Lake Water Agency vs. City of Santa Clarita and Redevelopment Agency and City of Santa Clarita vs Newhall County Water District; and the potential acquisition of land. RECONVENE At 11:05 p.m., Mayor Darcy reconvened the regular meeting of the City Council. CITY ATTORNEY Carl Newton, City Attorney, announced that no action was taken in ANNOUNCEMENT closed session which was required to be reported. ADJOURNMENT At 11:06 p.m. Mayor Darcy adjourned the meeting. 10