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HomeMy WebLinkAbout1996-11-26 - AGENDA REPORTS - AMEND CDBG EMERGENCY FINAL (2)City Manal Item to be Sarona Becker CONSENT CALENDAR DATE: November 26, 1996 SUBJECT: AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT EMERGENCY SUPPLEMENTAL APPROPRIATION FINAL STATEMENT DEPARTMENT: 'COMMUNITY DEVELOPMENT After the January, 1994 earthquake, the City received Emergency Supplemental Appropriation funds from the U.S. Department of Housing and Urban Development- (HUD) to assist with Community Development Block Grant (CDBG) eligible earthquake recovery projects. A series of public meetings and public hearings were held to determine what activities would be funded by the Supplemental Appropriation. With the help of the City Council, ten programs were formulated to address a variety of community development needs. f; Staff has been working on these programs since January of 1995. Some of them are complete, while others are still in progress. In some cases, the original budget amount was too low to complete the activity, while other completed projects have funds remaining. According to the City's policy on Final Statement amendments, whenever the funding level for a CDBG activity is increased or decreased by 25%, or when an activity is added or deleted, the approval of the City Council is sought. At this time, staff' would like the approval of the Council to make adjustments in some CDBG Supplemental -Appropriation funded programs, primarily as a result of over and under budgeting. These changes are needed to help staff meet the goals of HUD through implementation of the activities. The proposed program amendments due to over budgeting are as follows: Housing Program Development - This activity is complete. The purpose of the activity was to formulate programs designed to assist with residential rehabilitation. As a result of this activity, the City has implemented four loan programs and one grant program. The original budget amount was $70,000. There is $47,000 currently available for reprogramming. Right of Way Safety Repairs - This activity is complete. The purpose of this activity was to fund urgently needed repairs to several of the.City's rights of way. Repairs using these funds APPROWED Agenda Item: 300 included the repair of Via Onda, repairs of curbs, gutters, and sidewalks around the Canyon Springs Elementary School, and the repair of the right of way near Placenta Canyon Road at 12th, 13th, Arch, and pine Streets. The original budget amount for this activity was $200,000. There is currently $31,445 available for reprogramming. Landslide Evaluation - This activity is complete. The funds under this, activity provided for a geotechnical study of the landslide located on Wiley Canyon near this, Street. The evaluation has been completed. The original budget amount was $100,000. There is currently $66,000 available for reprogramming. Economic Assessment - This activity is complete. The purpose of this activity was to fund a study of the effects of the earthquake on Santa Clarita's businesses and economy. The original budget amount was $25,000. There is currently $8,500 available for reprogramming. Residential Rehabilitation Grants and Loans - This activity is in process. It provides funds for loans and grants to owners of single and multi family properties to allow them to make needed repairs to their earthquake damaged properties. The original budget amount for this activity was $2,250,000, however, the City received other Federal funds to administer similar programs. Staff.has been able to utilize these additional funds, and therefore, $650,000 in funds is currently available for reprogramming. The proposed program amendments due to under budgeting are as follows: Circulation System Repairs - This activity was designed to assist with'the repair of streets, curbs, gutters, and sidewalks in low to moderate income areas of the City. The project is in two parts with an original budget amount of $450,000. Phase one of the project is the repair of a variety of earthquake damaged curbs, gutters, cross gutters, wheelchair ramps, sidewalks, asphaltic concrete pavement, and base throughout the City. The contract for the construction of phase.one is currently being executed. Phase H of the project is the overlay of a portion of Sierra Highway, from south of Soledad Canyon Road to Vista Del Canon. A total of $680,000 is needed to complete this portion of the project, but additional funds would allow for an increase in the project's boundaries. Staff is seeking $702,945 to be reprogrammed. into this activity to allow the project to take place. The proposed program amendments due to the addition or deletion of an activity are as follows: Housing Program Implementation - This activity was designed to assist residents who received emergency Section 8 assistance to relocate temporarily after the earthquake. The Emergency Section 8 program was extended several times to assist these residents, and the Rinds were never used. The original budget amount was $230,000. This activity is proposed for elimination, which would make available $230,000 for reprogramming. William S., Hart Union High School District Repair - This is an activity proposed for addition to the Final Statement. It is designed to assist with earthquake repairs to the auditorium located at Hart High School. The school district is required to provide for upgrades to its earthquake damaged buildings. These requirements are not covered by the School District's insurance policy or by the Federal Emergency Management Agency (FEMA). If approved by the Council, this activity will provide for handicap accessible facilities in the Hart High auditorium, including a wheelchair ramp to access the building, enlargement of the door to allow wheelchairs in to the auditorium, the installation of handicap accessible restrooms and sinks in the girl's and boy's restrooms, and the installation of a ramp to allow wheelchair access to the stage inside the auditorium. This activity is considered CDBG eligible under 570.201(k)/570.208(aX2XA), removal of architectural barriers. The requested budget for this activity is $230,000. Sierra Slope Repair - This is an activity proposed for addition to the Final Statement. The activity involves the repair of post earthquake slope erosion along Sierra Highway. Once completed, the slope repair will reduce maintenance needs in relation to the erosion that was experienced. This activity is considered CDBG eligible under 570.201(c)/270.208(bXI). The requested budget for this activity is $100,000. If the above amendments to the Final Statement are approved by the City` Council, all necessary budget adjustments will be done through the mid year budget process. Staff recommends that the Council: 1. Approve the proposed changes to the CDBG Emergency Supplemental Final Statement, and; 2. Direct staff to prepare a public notice describing the changes adopted, and; 3. Direct staff to formally amend the CDBG Emergency Supplemental Final Statement by transmitting a letter to the U.S. Department of Housing and Urban Development, indicating that the. City has conducted its final statement amendment process and fulfilled it's citizen participation requirements. emenupp\112696.agn 0 Proposed Changes to the CDBG Emergency Supplemental Appropriation Final Statement ACTIVITY PROPOSED CHANGE REASON Housing Program Development Decrease original budget Activity is complete. Funds may now be used for amount by $47,000. another activity. Right of Way Safety Repairs Decrease original budget Activity is complete. Funds may now be used for amount by $31,445. another activity. Landslide Evaluation Decrease original budget Activity is complete. Funds may now be used for amount by $66,000. another activity. Economic Assessment Decrease original budget Activity is complete. Funds may now be used for amount by $8,500. another activity. Residential Rehabilitation Grants Decrease original budget Activity is in process, however the overlap of other and Loans amount by $650,000. rehabilitation programs not funded by the Supplemental Appropriation allow for reduction in funding level of this activity. Circulation System Improvements Increase original budget amount Activity is in process but original budget amount was by $702,945. insufficient to complete the activity. Housing Program Implementation Eliminate activity and Activity not needed due to extension of benefits by reprogram original budget of Federal government. Funds may be.used for another $230,000. activity. William S. Hart Union High School Add activity and appropriate a To remove architectural barriers which currently mak District Repair :,,,, ,,- . • . budget of $230,000. --v ., •.. these facilities inaccessible to handicappedpersons: Sierra Slope Repair Add activity and appropriate a To repair a slope that suffered erosion damage as a budget of $100,000. result of the earthquake resulting in increased safety along Sierra Highway.