HomeMy WebLinkAbout1996-05-14 - AGENDA REPORTS - AWARD BID TWO FLEET VEHICLES (2)"r ,
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AGENDA REPORT
CONSENT CALENDAR
DATE: May 14, 1996
City Manager Approv
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Item to be presentelby:
Lynn M. Harris
SUBJECT: AWARD BID FOR TWO FLEET REPLACEMENT VEHICLES
DEPARTMENT: Public Works
BACKGROUND
The City's Vehicle Replacement Conunittee meets annually to evaluate vehicle performance and make
recommendations to the City Manager. Two vehicles are recommended for replacement. The
vehicles located in the Streets Division and Parks Division have exceeded 100,000 miles and meet
replacement criteria established by the Conunittee as set forth in an administrative policy.
Upon purchase, through the Vehicle Replacement Fund, the older vehicles will be sold through
General Services, thereby maintaining the size of the fleet. Money received on the sale of the old
vehicles Aill go back into the Vehicle Replacement Fund. In April 1996, a request for sealed bids for
two vehicles was advertised and 37 bid packets were mailed, Seven (7) of the 37 bid packets were
sent to local dealerships. The City received two (2) responses. No local bids were received. The
sealed bids below were opened on May 1, 1996.
NAME TOTAL BID PRICE VEHICLE LOCATION
Bob Beaty Ford $26,060.00 Full Size Four Wheel Simi, CA
Drive Pick -Up
Fuller Ford $21,943.15 Full Size Cargo Van ChulaVista, CA
Bob Beaty Ford $19,573.00 Full Size Cargo Van Simi, CA
Staff has reviewed the responses and recommends that the purchase of the two fleet replacement
vehicles be awarded to Bob Beaty Ford. This purchase does not impact operating funds but uses
Vehicle Replacement Funds reserved for this purpose.
RECOMMENDATION
Award the bid for the Full Size Four Wheel Drive Pick -Up to Bob Beaty Ford and authorize staff to
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purchase and appropriate funds from the Gas Tax Fund Balance to Account Number 02-6500-405
in the amount of $26,060.00.
Award the bid for the Full Size Cargo Van to Bob Beaty Ford and authorize staff to purchase the van
and appropriate funds from Equipment Replacement Fund Balance to Account Number 27-9200-405
in the amount of $19,573.00.
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