HomeMy WebLinkAbout1996-06-25 - AGENDA REPORTS - COMPUTER EQUIPMENT SUPPLIES (2)AGENDA REPORT
City Manager
Item to be presented
Carolynn Deller
CONSENT CALENDAR
DATE: June 25, 1996
SUBJECT: COMPUTER EQUIPMENT & SUPPLIES
DEPARTMENT: Administrative Services
BACKGROUND
Each fiscal year, Information Resources budgets for specific computer equipment and supplies
that will be needed and purchased throughout the year. At the beginning of the new fiscal
year, a list of anticipated equipment and supplies is compiled. This list is used with an
Invitation to Bid to allow vendors to compete and be awarded an open purchase order.
In May, an Invitation to Bid for computer equipment and supplies was issued. The bid
package was sent to thirty eight (38) vendors and advertised three times in the local paper.
Eleven (11) vendors responded with a bid. The bids were reviewed for responsiveness and
pricing. Some bids were incomplete and did not follow the instructions .reflected in the
Invitation to Bid. The incomplete bids were deemed non-responsive. Prices were compared
on items for which all vendors provided pricing.
Vendor
Diamond Head Distribution
Printing Technology
Ultimate Source Intl.
Nationwide Office Supplies
Zach Electronics
Westcoast Business Products
Western Data Technology
DIS Research Limited
Data/Byte
A+ Micro Inc.
NovaQuest
Bid Amount Location
$22,194.50 (non-responsive) Torrance
$11,620.37 (non-responsive) Chatsworth
$15,537.48 (incomplete)
Pasadena
$12,606.60 (incomplete)
Reseda
$23,599.58 (non-responsive)
Duarte
$22,396.35
Chatsworth
$22,876.47
Riverside
$24,055.75
North Hollywood
$24,117.94
Moorpark
$24569.77
Arcadia
$25,348.66
Torrance
Funding for these supplies, in the amount of $38,000.00, has been included in the `96/`97
fiscal year budget.
Staff recommends that Council award the bid to West Coast Business Products, Inc. for
computer equipment and supplies in the amount not to exceed the budget amount of
$38,000.00, account number 01-4620-243.
a\ir\council \equip96.97i:.
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