HomeMy WebLinkAbout1996-02-13 - AGENDA REPORTS - FIN MGMT REPLACEMENT SYSTEM (2)Item to be presented by:
Carolynn W. Deller
NEW BUSINESS
DATE: February 13, 1996
SUBJECT: FINANCIAL MANAGEMENT REPLACEMENT SYSTEM
DEPARTMENT: Administrative Services
As presented at the Study Session on February 6, 1996, the City has been integrating local area
networks to meet the office automation and growth needs of the City for the past several years.
The system has grown from 40 terminals to 213 PCs. Currently, the core system is comprised
of outdated hardware and software that is heavily loaded and performs inadequately. The City
proposes to acquire a system that is capable of providing for the present and future needs of the
City. This system will expand the ability of staff to collect, analyze, interpret and distribute
information. As was demonstrated in the Connecting Communities Technology Expo, great
demands are being placed on the City's technological abilities not only by City staff, but by
citizens desiring to connect to the City's schools, libraries, businesses and other government
agencies. Therefore, the City desires to continue its migration to open systems by replacing the
remaining applications currently operating in a proprietary, Wang environment. The
components to be replaced include general ledger and accounting programs as well as budgeting
and human resource programs. Funds were budgeted in the 95-96 budget to begin this process.
Several steps will be included in the process which will require procurement of hardware and
software. The first step includes the acquisition of a database server. This server will consist
of a Hewlett Packard 9000 computer with an Informix Database (software). The cost of the
server is $218,676, which includes hardware, software, installation, support and training.
These items will be purchased through the State and County technology contracts through a
lease with Municipal Leasing Associates over a three year period. The second step will be the
purchase of software for the financial management systems. Proposals have been received will
be reviewed over the next several months. Cost estimates are between $452,000 and $552,000.
The selected proposal will then be presented to Council for approval. The cost of the software
will then be added to the existing lease. An estimate of lease costs for $450,000, including
interest, over three calendar years is reflected below:
FY `95-'96 FY `96 -'97 FY `97 -'98 FY `98 -'99 Total
$ 81,534 $ 163,068 $ 163,068 $ 81,534 $489,202
RECOMMENDATION E 52� KElch
Agenda Itemâ– Council authorize the City Man nology through the State and County
technology contracts, initiate a capital lease with $1 buy out through Municipal Leasing
Associates for $218,676, and sign all associate documents.