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HomeMy WebLinkAbout1996-10-22 - AGENDA REPORTS - JUSTICE PLANNING GRANT (2)NEW BUSINESS DATE: SUBJECT: DEPARTMENT: City Manager's Item to be press October 22, 1996 OFFICE OF CRIMINAL JUSTICE PLANNING GRANT RESOLUTION NO. 96-132 City Manager I Parks, Recreation & Community Services In November 1995, the City of Santa Clarita received $187,500 from the Office of Criminal Justice Planning (OCJP) on behalf of a community collaboration developed to address youth crime prevention. This funding was for the first year of a three year Title V grant for the implementation of local delinquency prevention programs. Title V encourages the development of services in targeted areas with a high number of risk factors and a correspondingly low number of protective factors. As we enter our second year of the grant, the funding offered to the City has been increased to $225,000 per year for the remaining two years. The grant requirements include a 20% match by the City ($45;000), As a result of the City's strong commitment to youth, the city match is $244,525 (52%) which covers office space, and existing programs including the L.A. County Sheriffs SANE program, and the annual youth summit. Programs that will be funded using grant money include the expansion of drug and alcohol programs into the Junior High Schools, a Parent Project Campaign, the Primary Intervention Program, and a gang prevention program... Grant funding will also cover the salary and benefits of the Youth Outreach Program Coordinator and a temporary part-time clerk to administer the grant and oversee the day to day activities of Santa Clarita's Investment in Youth Program. Staff recommends that the City Council 1) adopt Resolution Number 96-132 accepting the Office of Criminal Justice Planning Grant; 2) increase estimated revenues by $131,250 (account number 04-3830) and appropriate $42,068 to account 04-9505-101 and $89,182 to accounts 04-9505-202 through 04-9505-402 (Exhibit "A"), the balance of $93,750 to be included in Fiscal Year 97-98 Budget; and 3) authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program. Adopted: :,g 9A enda Item:mi—Ir ATTACHMENTS Exhibit "A" Fund Distribution Office of Criminal Justice Planning Grant Award Packet (in reading file in City Clerk's Office) Resolution 96-132 -N�a 1096*,gx RESOLUTION NO. 96-132 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARTTA, CALIFORNIA APPROVING THE OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD AGREEMENT WHEREAS the City of Santa Clarita desires to undertake a certain project designated "Santa Clarita's Investment in Youth to be funded in part from funds made available through the Title V - Incentive Grants for Local Delinquency Prevention Program administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that the City Manager of the City of Santa Clarita is authorized, on its behalf to submit the attached proposal to OCJP and is authorized to sign and approve on behalf of the City Council the attached Grant Award Agreement including any extensions or amendments thereof, SECTION'1 The applicant agrees to provide all matching funds required for said project (including any amendment thereof) under the Program and the funding terms and conditions of OCJP and that the cash match will be appropriated as required. SECTION 2: Any liability arising out of the performance of the GrantAward Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. SECTION 3: That grant funds received hereunder shall not be used to supplant expenditures controlled by this body.. SECTION 4: The City Council accepts the project as exempt from CEQA and a Notice of exemption has be filed. SECTION 5: The City Clerk shall certify to the adoption of this resolution PASSED, APPROVED AND ADOPTED this day of MAYOR ATTEST: - CITY CLERK 1 19_, STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) § CITY OF SANTA CLARITA ) I, George A. Caravalho, City Manager/City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of '19— by 19_by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK EXHIBIT "A" 04-9505-101 Salaries 45,616 04-9505-103 Part-time Salaries 12,600 04-9505-130 Health and Welfare 3,800 04-9505-135 Life Insurance 137 04-9505-140 Long Term Disability 342 04-9505-145 Medicare 817 04-9505-150 Worker's Comp 1,137 04-9505-155 PERS 7,269 04-9505-160 Deferred Comp 0 04-9505-165 Unemployment Tax 400 Sub Total - Personnel 72,118 04.9505-202 Travel and Training 2,500 04-9505-209 Auto Allowance / Mileage 300 04-9505-210 Office Supplies/ Equipment 500 04-9505-212 Postage 150 04-9505-215 Special Supplies 1,000 04-9505-230 Professional Services 136,932 04-9505-232 Promotion and Publicity 11,500 04-9505-401 Furniture and Fixtures 0 04-9505-402 Equipment 0 Sub Total - Operations & Maintenance 154,882 TOTAL Note: 7 months to be charged to fiscal year `96-97 5 months to be charged to fiscal year `97-98 s:\&ocjp\=app96.nts $225,000 BUDGET CATEGORY AND LINE -ITEM DETAIL A. Personal Services - Salaries/Employee Benefits COST (1) Full-time Project Director - Salary 45,616 (1) Part-time (3/4 time) Clerk - Salary 10,600 Benefits - Project Director 12,559 Clerk 1,343 Personnel - Financial Administrator 2,000 TOTAL 72,118 OCJP-A303a Office of Criminal Justice Planning 27 B. BUDGET CATEGORY AND LINE -ITEM DETAIL Operating Expenses COST Travel & Training 2,500 Mileage 300 Office Supplies/Equipment 500 Postage 150 Advertising/Promotion (including video) 12,500 Audit 2,000 Facility Rental (city in-kind match) 4,525 Professional Services/Programs: Drug & Alcohol Education 49,932 Parent Project 5,000 Primary Intervention Program 80,000 LA Co. SANE (city cash match) 230,000 Youth Summit (city cash match) 10,000 ® The applicant will use the state travel policy ❑ The applicant will use a travel policy other than the state's. The applicant will use the written policy of which is more / less restrictive than the state's. (circle one) TOTAL 397,407 Office of Criminal Justice Planning 30 Complete the Other Funding Sources form (OCJP 653) to report the total funds available to support the activities related to accomplishing the goals and objectives of the Grant Award Agreement, In the Grant Funds column, report the OCJP funds requested by category; in the Other funds column, report all other funds available to support the project by category and then calculate the totals by category in the Program Total column. Total each column down to arrive at the total program funds available. (Rev. 1/94) THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD. Office of Criminal Justice Planning 38 10. ACTIVITIES 11. CATEGORY: 0 small Activities to meet the project goals include 1) implement an education ® Medium program for junior high students aimed at teaching them peer resistance techniques; 2) increase the use of parent effectiveness programs to combat O Large Q alienation; 3) increase attendance at programs which promote positive alternatives; and 4) provide opportunities, skills and recognition for youth through positive bonding programs. 12. PROGRAM AREA ® N/A O 17 O 13. EVALUATION Process evaluations will be conducted to focus 14. NUMBER OF CLIENTS evaluations at the time of and during implementation of the programs. TO BE SERVED: Summative evaluations will examine the overall impact the programs are having on each of the priority risk factors. Programs specific evaluations 8,000 directly, have been designed to ensure effectiveness. Evaluations will be conducted 130,000 community by project staff and community collaboration partners. residents indirectly 15. PROJECTED BUDGET Personnel Services Operating Expenses Equipment TOTAL 72,118 152,882 225,000 Funds Requested Other Grant Funds Other Sources (list in-kind, fees, etc.) City in-kind match 4,525 4,525 City cash match 240,000 240,000 16. NAME OF RESPONSIBLE OFFICIAL Signature: Date: Typed Name: George Caravalho Title: nom Office of Criminal Justice Planning 41 OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD FACE SHEET OCJP A301 The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the following Administrative Agency (1) City of Santa Clarita _ hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. (2) Implementing Agency Name City Manager's Office Contact Pam Matsuoka Address 23920 Valencia Blvd. an (3) Project Title (so charaeters maslmum) (8) Award No. Santa Clarita's Investment in Youth I JC 95017953 (4) Project Director (Name, Title, Address, Telephone) (four linea maidmum) Pam Matsuoka, Youth Outreach Prog.Coor 23920 Valencia Blvd. Santa Clarita, CA 91355 (805) 255-4956 (5) Financial Officer (Name, Title, Addr , Telephone) (four lines macimmu) Steve Stark, Director Admin. Services 23920 Valencia Blvd. Santa Clarita, CA 91355 (805) 259-2489 (7) Grant Period (8) Federal Amount (9) State Amount $225,000 (10) Cash Match (11)In•Kind Match (12) Total Project Cost $469,525 This grant award consists of this title page, the application for the grant which isattached and made a part hereof, and the Assurance of Compliance forms which were previously submitted. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project in accordance with the statute(s), the Program Guidelines, this Application for Continuation Funding and the OCJP Grantee Handbook. FOR OCJP USE ONLY Item: Chapter: PCA No.: Components No.: Project No.: Amount: Split Fund: Split Encumber: Year: Match Requirement: Fund: Program: Region: Fed. Cat. N: Office of Criminal Justice Planning (13) Official Authorized to Sign for ApplicantlGrant recipient Name: George A. Caravalho Title: City Manager Address: 23920 Valencia Blvd. Telephone anta Clarita, CA 9,1355 Date: ( 805) 255-4900 I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purposes of this expenditure stated above. Fiscal Officer, OCJP Date Executive Director, OCJP Date GRANT AWARD FACE SHEET INSTRUCTIONS (1) Administrative Agency: Enter the complete name of the unit of government that is applying for funding (e.g., Alameda County, City of Fresno, etc., also referred to as the ..grantee"). (2) Implementing Agencv: Enter the complete name of the agency responsible for the day-to- day operation of the grant (e.g., Probation Department, District Attorney, Sheriff, and the contact person's name, address and phone number). (3) Project Title: Enter the complete title of the.project. Do not use acronyms. Do not exceed 60 characters including spaces and punctuation. (4) Proieet Director: Enter the name, title, mailing address and telephone number of the individual ultimately responsible for the project. This information must be limited to four lines. (5) Financial Officer: Enter the name, title, mailing address, and telephone number of the person who will be responsible for all fiscal matters relating to the project. This person must be someone other than the project director. Warrants for the project will be mailed to the address shown for the financial officer. This information must be limited to four lines. (6) Award Number: Leave blank. (To be completed by OCJP.) (7) Grant Period: Enter beginning and ending dates of funding as specified in the grant application instructions. (8) Federal Amount: If applicable, enter the amount of federal funds requested for the project. The amount must be consistent with the proposed budget. If not applicable, enter N/A. (9) State Amount: If applicable, enter the amount of state funds requested for the project. The amount must be consistent with the proposed budget. If not applicable, enter N/A. (10) Cash Match: If applicable, enter the amount of cash match. The amount must be consistent with the proposed budget. If not applicable, enter N/A. (11) In -Kind Match: If applicable, enter the amount of in-kind match. The amount must be consistent with the proposed budget. If not applicable, enter N/A. (12) Total Proiect Cost, Enter the sum of items 8, 9, 10 and 11. The amount must be consistent with the proposed budget. (13) Official Authorized to Sign for Anvlicant/Grantee: Enter the signature, name, title, address and telephone number of the person authorized by applicant's governing body in the resolution, by position or title, to sign and execute the grant award. This person's original signature (not a stamped, photocopied or facsimile [FAX) version) must be on at least one copy of the Grant Award Face Sheet submitted to OCJP. Office of Criminal Justice Planning 4 TITLE V DELINQUENCY PREVENTION PROGRAM Grant Reapplication Forms Checklist & Required Sequence This checklist is provided to assist the applicant in ensuring that a complete application is submitted to OCJP. ITEM N/A INCLUDED 1. Is the Grant Award Face Sheet completed, signed by YES ❑ NO ❑ as authorised official, and included? 2. Is the Resolution from the Governing Body included? YES ❑ NO ❑ If NO, the cover letter must indicate submission date. 3. Is the Certification of Assurance of Compliance YES ❑ NO ❑ (OCJP 656) included? a. If federally funded, is an updated EEO Plan included? YES ❑ NO ❑ b. If federally funded, is the Standard Form LLL YES ❑ NO ❑ "Disclosure of Lobbying Activities" included? 4. Is the Assurance of Compliance with JJDP Act Mandates YES ❑ NO ❑ included? 5 Is the Project Service Area Information form included? YES ❑ NO ❑ If NO, update the information and attach If YES, include the form from the previous year 6 Is the Project Contact Information form included? YES ❑ NO ❑ 7 Is the Project Summary the same as the previous year? YES ❑ NO ❑ If NO, update the information and attach. If YES, include the form from the previous year. 8 Are the revised objectives/activities included? YES ❑ NO ❑ Office of Criminal Justice Planning 2 9. Is the organizational chart the same as the previous year? If NO, update the information and attach. 10. Is the Project Budget (OCJP A303a-A303c) included? 11. Is the Other Funding Sources form (OCJP 653) included? 12. Are all required items included in the Grant Application Appendix? 13. Are the updated Operational Agreements included? YES ❑ NO❑ YES ❑ NO ❑ YES ❑ NO ❑ YES ❑ NO❑ YES ❑ 14. Can the grant begin implementation without an advance YES ❑ of funds? If NO, include the Certification for Advance of Grant Funds form (OCJP 202) and an OCJP Form 201. 15. Are other documents required to support the proposed YES ❑ budget included? 16. Is a Request to Submit Quarterly Reports of Expenditures and Request for Funds (CEOs only) needed? YES ❑ NO ❑ NO ❑ NO ❑ NO ❑ If NO to any of the above, the applicant must substantiate why the documents are not included. The applicant is responsible for the submission of all the required documents or continuation funding may be jeopardize. Office of Criminal Justice Planning 3 RESOLUTION NO. 96-132 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA APPROVING THE OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD AGREEMENT WHEREAS the City of Santa Clarita desires to undertake a certain project designated "Santa Clarita's Investment in Youth to be funded in part from funds made available through the Title V - Incentive Grants for Local Delinquency Prevention Program administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that the City Manager of the City of Santa Clarita is authorized, on its behalf to submit the attached proposal to OCJP and is authorized to sign and approve on behalf of the City Council the attached Grant Award Agreement including any extensions or amendments thereof. SECTION 1: The applicant agrees to provide all matching funds required for said project ('including any amendment thereof) under the Program and the funding terms and conditions of OCJP and that the cash match will be appropriated as required. SECTION 2: Any liability arising out of the performance of the GrantAward Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and OCJP disclaim responsibility for any such liability. SECTION 3: That grant funds received hereunder shall not be used to supplant expenditures controlled by this body. SECTION 4: The City Council accepts the project as exempt from CEQA and a Notice of exemption has be filed. SECTION 5: The City Clerk shall certify to the adoption of this resolution PASSED, APPROVED AND ADOPTED this day of MAYOR ATTEST: CITY CLERK ,19 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) § CITY OF SANTA CLARITA ) I, George A. Caravalho, City Manager/City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of 119— by 19by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK o ry`cmmN�mdnb RESOLUTION INSTRUCTIONS NOTE: The resolution must include all of the elements contained in the sample. Unless there is a compelling reason not to do so, OCJP strongly suggests that the project follow the exact format and language provided in the sample Resolution. This will assure that the processing of the Grant Award Agreement and the request for funds are not seriously delayed because the language of the Resolution does not meet OCJP's requirements. (1) Enter the full name of the board or council making the resolution. (2) Enter the title of the proposed project. This should be the same as the title of the proposed project on the Grant Award Face Sheet (OCJP A301). (3) Enter the full title of the administrator or executive who is authorized to submit the application. (4) Enter the full title of the organization that will submit the application. (5) Enter board or council, whichever is appropriate. (6) Enter the same as item (1). (7) Enter the same as item (5). (8) Enter the date of the meeting in which the resolution was adopted. (9) Enter the votes of the members in the appropriate category. (10) Enter the signature of the person signing on behalf of the board or council. (11) Enter the date of the certification. (12) Enter the typed name and title of the person making the certification. (13) Enter the signature of the person attesting that this is a true copy of the resolution. This must be a person other than the person who signed on behalf of the board or council (see item (10)). (14) Enter the date attested. (15) Enter the typed name and title of the person attesting. Office of Criminal Justice Planning 6 CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS All applicants must submit the Certification of Assurance of Compliance with the Grant Award Forms Package. By signing the Grant Award Face Sheet and the Certification of Assurance of Compliance (OCJP 656, Rev. 10/94), and submitting the Grant Award Forms Package to OCJP, the applicant acknowledges awareness of and the responsibility to comply with all specified state and federal requirements.. 1. Equal Employment Opportunity a. General EEO Rules and Regulations 1) 2) The FEHA declares it illegal in California to discriminate against anyone in employment because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition (cancer related), marital status, sex or age (over 40). The objectives of the FEHA and these regulations are to promote equal employment opportunity and to assist all persons in understanding their rights, duties and obligations, so as to facilitate achievement of voluntary compliance with the law. These sections mandate comprehensive state and federal civil rights regulations prohibiting discrimination or denial of benefits to persons who are under programs or activities receiving financial assistance from the State of California or the federal government. 3) Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section 974); Government Code Section 4450, et sea. These state and federal regulations mandate that qualified persons with disabilities will not be excluded from, denied benefits of, or discriminated against solely on the basis of their disabilities, under any program or activity that receives financial assistance from OCJP. Further, all facilities used by OCJP funded projects shall be made reasonably accessible to and usable by the physically handicapped. These regulations also provide that employers shall make reasonable accommodation to the physically handicapped, unless the employer can demonstrate that such accommodation would impose undue hardship. Office of Criminal Justice Planning 8 4) The ADA guarantees equal opportunity for individuals with disabilities in public and private sector services and employment. A comprehensive anti -discrimination law for persons with disabilities, the ADA extends to virtually all sectors of society and every aspect of daily living (i.e., work, leisure, travel communications and more). b. Federally Funded Projects - 28 CFR, Part 42, Nondiscrimination; Equal Employment Opportunity; Policies and Procedures (U.S. Department of Justice) 1) Requires agencies receiving federal financial assistance from OCJP to prepare an Equal Employment Opportunity Program (EEOP) upon meeting the following criteria: Grantee has 50 or more employees; Grantee has received a total of $25,000 or more in grants or subgrants since 1968 (for grants of $500,000 and more see 2.); and Grantee has a service population of 3% or more minority representation (if less than 3% the EEOP must be prepared to focus on women). Effective Fiscal Year 1992-93, the criteria and requirements apply to the "implementing agency" responsible for the day-to- day operation of the project (e.g., Probation Department, District Attorney, Sheriff). Please note that upon submission of the Certification of Assurance of Compliance to OCJP, the applicant certifies that the agency has an EEOP on file or will formulate, implement and maintain an EEOP within 60 calendar days of the date the Grant Award Face Sheet (OCJP A301) is signed by the Executive Director, OCJP. This certification further commits the agency to submit to OCJP a copy of their EEOP within 60 calendar days of the Executive Director's signature on the OCJP A301. The EEOP must be developed for the implementing agency. 2) All applicants for federal grants funds of $500,000 or more must submit a copy of the current EEOP developed for the implementing agency, or federal letter of compliance, to OCJP with the Grant Award Forms Package. No Grant Award Agreement in this amount will be approved until OCJP receives approval of the applicant's Office of Criminal Justice Planning 9 EEOP from the Federal Government. 3) Projects who have previously received a total of $25,000 or more in grant funds, or a single award in the amount of $500,000 or more, and have an approved EEOP on file with OCJP, are required to submit an annual update of their EEOP if funds are continued. The timeframe for EEOP updates are the same as are identified in 1) and 2) above and must cover the implementing agency. c. State Funded Grants and Community-based Organizations (CBOs) State funded grants and CBOs are exempt from the Federal Government requirement of developing an EEOP, pursuant to 28 CFR, Part 42, Subpart E; however, they are monitored by the U.S. Department of Health and Human Services in EEO compliance matters. d. Additional Requirements for ALL OCJP Grantees 1) In addition to the Certification of Assurance of Compliance (OCJP 656), aa OCJP grantees must have a current year EEO Policy Statement, established by their agency, posted in a prominent place accessible to employees and applicants (See Grantee Handbook, Appendix V). 2) The poster entitled'Marassment or Discrimination in Employment is Prohibited by Laid' (See Grantee Handbook, Appendix W) also must be posted in a conspicuous location accessible to employees and applicants for employment. This poster may be obtained from the local office of the Department of Fair Employment and Housing (DFEH). The Equal Employment Opportunity Program Guidelines may be obtained by contacting the EEO Compliance Office at (916) 327-3689. Additionally, applicants are encouraged to contact their Personnel Office or Affirmative Action Office for EEO information and assistance. 2. Drug -Free Workplace Senate Bill 1120 (Chapter 1170, Statutes of 1990), established the Drug -Free Workplace Act of 1990 ("the Act") which requires grantees to maintain a drug-free workplace, as does the federal Drug -Free Workplace Act of 1988. By signing the Certification of Assurance of Compliance, the applicant formally notifies OCJP, as the granting/monitoring agency, that the applicant will comply with the provisions of the Act. A copy of the Drug -Free Workplace Certification is included in the Grantee Handbook, Appendix 0, to serve as a guide for the development of the agency's statement. 3. Environmental Impact Office of Criminal Justice Planning 10 The California Environmental Quality Act (CEQA) (Public Resources Code, Division 13, Section 21000 et seq.) requires that a Lead Agency (the public agency which has principal responsibility for carrying out or approving a project which may have a significant effect on the environment) prepare an environmental document on the project. For purposes of CEQA, the Lead Agency is the city or county planning department. If this requirement has previously been met. the NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements outlined above. Each agency has the authority to determine which of the designated categories applies. All notices must be filed with the Office of Planning and Research (OPR) instead of with a local planning department, and kept on file with the project. Public school districts and county offices of education applying to OCJP grants must also meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public school districts may have lead agency authority to determine which of the designated CEQA categories applies. Evidence of this category determination must be completed and kept in the applicant's project files. All applicants selected for funding other than state agencies, public school districts and county offices of education should contact their city or county planning department to determine which of the designated categories listed in Section 2, Evidence of Compliance applies. A project is defined as the whole of an action which has a potential for resulting in a physical change in the environment, directly or ultimately. For the purposes of this package, a project can include, but is not limited to: An activity involving the issuance of a lease, permit, license, certificate, or other entitlement for use by one or more public agencies, such as the leasing of real property from a government agency (e.g., office buildings, warehouses, police stations or shelters); or An activity involving the amendment of zoning ordinances, or the amendment of a local General Plan. In order for OCJP to approve the funding of projects selected for funding the applicant must complete and sign the Certificate of Assurance of Compliance (OCJP 656) and maintain evidence of CEQA compliance on file. The process for completing these requirements is as follows: a. Assurance of Compliance • Environmental Impact Statement All applicants selected for funding must submit the OCJP Certification of Assurance of Compliance (OCJP 656) signed by the person authorized by the governing board to sign the grant award. This is the same signature as appears on line 13 of the Grant Award Face Sheet. Office of Criminal Justice Planning 11 b. Evidence of Compliance Such evidence of compliance must be maintained on file as part of the project's administrative requirements and may be any one of the four designated categories described below. A sample format is included in the Grantee Handbook, Appendix U. The applicant/grantee may present this form to the Lead Agency for review. The planning department may sign this form, or may prepare a document which describes the applicant's compliance with CEQA. 1) Category 1 A statementsigned and dated by the planning department, citing the CEQA Guidelines (California Administrative Code, Title 14, Division 6, Section 15061 (bX3)) and stating that the Lead Agency can say with certainty that there is no possibility that the activity in question may have a significant effect on the environment and that the project is not subject to CEQA. 2) Category 2 A Notice of Exemption filed with the county clerk of the county or counties in which the project will be located, if the proposed project falls under the provisions for statutory or categorical exemptions of the CEQA Guidelines, (California Administrative Code, Title 14, Division 6, Sections 15260-15329). Such fling will result in a date stamped on the notice. Normally, this notice is filed by the planning department. The applicant may file the notice instead, but must maintain a certified document issued by the planning department stating that this agency has found the project to be exempt. As evidence of CEQA compliance, a date stamped copy of that notice must be maintained by the applicant in the project files. 3) Category 3 A Ne¢ative Declaration prepared in accordance with CEQA Guidelines (California Administrative code, Title 14, Division 6, Section 15000 et. seq.), if the proposed project is determined to have no potential to significantly effect the environment. As part of the Negative Declaration process, the planning department must give the general public and affected public agencies an opportunity to review the proposed Negative Declaration, and must consider any comment. After completion of the Negative Declaration process, a Notice of Determination must be filed with the county clerk within five (5) working days after the Lead Agency approves the project. A copy of the Notice of Determination must also be filed with the Office of Office of Criminal Justice Planning 412 Planning and Research State Clearinghouse. As evidence of CEQA compliance, a date stamped copy of that notice must be maintained by the applicant in the project files. 4) Category 4 An Environmental Impact Report (EIR) prepared in accordance with the CEQA guidelines, if the proposed project may significantly impact the environment. As with the Negative Declaration, the EIR must be circulated for public and agency review. Additionally, the planning department must respond in writing to any comments made on the draft EIR, and must adopt measures to mitigate any environmental impacts that have been determined to be significant, or provide justification as to why mitigation of an impact is not feasible. At the end of that process, a Notice of Determination (NOD) must be filed with the County Clerk within five (5) working days after the Lead Agency approves the project. A copy of the NOD must also be filed with the State Clearinghouse. As evidence of CEQA compliance, a date stamped copy of that notice must be maintained by the applicant in the project files. 4. Lobbying OCJP grant funds shall not be used for the purposes of lobbying (see Grantee Handbook Section 2240.2). As required by Section 1342, Mtle 31 of the U.S. Code, applicants selected for funding must review and certify that no federal funds will be used for lobbying. By signing the Assurance of Compliance form, the applicant formally certifies to notify OCJP, as the granting/monitoring agency, that the applicant selected for funding will comply with the provisions of the Act. 5. Debarment, Suspension and Other Responsibility Matters - For federally funded projects only Applicants selected for funding, must certify that they will adhere to Executive Order 12549, Debarment and Suspension. By signing the Assurance of Compliance form in the Grant Award Forms Package, the applicant certifies to that effect. Office of Criminal Justice Planning 13 CERTIFICATION OF ASSURANCE OF COMPLIANCE Note: There are different requirements for state and federal funds. (Those affecting only federally funded projects are identified.) I George A. Caravalho , hereby certify that: (official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet) GRANTEE: City of Santa Clarita IMPLEMENTING AGENCY: City Manager's Office PROJECT TITLE: Santa Clarita's Investment in Youth will adhere to all of the grant award agreement requirements (state and/or federal) as directed by the Office of Criminal Justice Planning including, but not limited to, the following areas: I. Equal Employment Opportunity II. Drug -Free Workplace Act of 1990 III. California Environmental Quality Act (CEQA) IV. Lobbying V. Debarment, Suspension, and Other Responsibility Matters VI.. Other OCJP Certifications as Applicable I. EQUAL EMPLOYMENT OPPORTUNITY (EEO) A. General EEO Rules and Regulations (State and Federal) The applicant selected for funding acknowledges awareness of and the responsibility to comply with the following Equal Employment Opportunity requirements by signing the Grant Award Face Sheet (OCJP A301), including this Certification of Assurance of Compliance, and submitting the application to the Office of Criminal Justice Planning (OCJP). 1. California Fair Employment and Housing Act (FEHA) and Implementing Regulations, California Administrative Code, Title 2, Division 4, Fair Employment and Housing Commission. 2. California Government Code Article 9.5, Sections 11135-11139.5 and Implementing Regulations, California Administrative Code, Title 22, Sections 98000-98413. 3. Title VI of the Civil Rights Act of 1964. Office of Criminal Justice Planning 14 4. Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section 974) and Federal Department Regulations on its implementation; Government Code Section 4450, et. seq. 5. Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42 USC Sections 12131-12134 and U.S. Department of Justice implementing regulations, 28 CFR, Part 35. 6. U.S. Department of Justice Regulations, 28 CFR, Part 42, Equal Employment Opportunity, Policies and Procedures — applies to federally funded grants only. Federal and state agencies have the legal right to seek enforcement of the above items of this assurance of compliance. All appropriate documentation must be maintained on file by the project and available for OCJP or public scrutiny upon request. Violation of these provisions may result in withholding of grant funds by OCJP. B. The following apply to federally funded grants only: Note: Effective Fiscal Year 1992-93, the Federal criteria and requirements apply to the 'implementing agency" responsible for the day-to-day operation of the project (e.g., Probation Department, District Attorney, Sheriff). 1. Criteria for Federal EEO Program Requirements for Grants in the Amount of $25,000-$499,999. (Does not apply to community-based organizations). Federal regulations require qualified recipient agencies of federal financial assistance to prepare an Equal Employment Opportunity Program (EEOP) upon meeting all of the following criteria: a. Grantee has 50 or more employees. b. Grantee has received a total of $25,000 or more in grants or subgrants since 1968. C. Grantee has a service population of 3% minority representation (if less than 3% minority population the EEOP must be prepared to focus on women). The EEOP must be developed for the implementing agency responsible for the day -today operations of the program. Office of Criminal Justice Planning 15 2.. Assurance of EEOP for Federal Grants of $25,000-$499,999 This implementing agency has formulated, or will formulate, implement and maintain an EEOP within 60 calendar days of the date the Grant Award Face Sheet (OCJP A301) is signed by the Executive Director of OCJP. I also certify that the EEOP is/will be on file in the following Affirmative Action (A.A.) Office: A.A.Officer: Jenny Roney Title: Personnel Manager Address: Phone: 23920 Valencia Blvd. Santa Clarita, CA 91355 (805) 259-2489 The EEOP is available for review or audit by officials of OCJP or the Federal Government, as required by relevant laws and regulations. Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO Compliance Officer) within 60 calendar days of the Executive Director's signature on the OCJP A301. 3. Federal Grants of $500,000 and Above All applicants for federal grant funds of $500,000 or more will submit a copy of their EEOP (developed for the implementing agency), or federal letter of compliance, to OCJP with the second stage anolication forms. 4. EEOP Updates for Continuing Federal Grants Projects who have previously received a total of $25,000 or more in federal grants, or a single award in the amount of $500,000 or more, and have an approved EEOP on file with OCJP, are required to submit an annual update of their EEOP if funds are continued. The timeframe for EEOP updates are the same as identified in Section B, 2 and 3 above. C. The following apply to all OCJP grantees: 1. In addition to this Certification, all OCJP grantees must have a current EEO Policy Statement, established by their agency, posted in a prominent place accessible to employees and applicants; and 2. The poster entitled "Harassment or Discrimination in Employment is Prohibited by Laid' also must be posted in a conspicuous location accessible to employees and applicants. This poster may be obtained from the local office of the Department of Office of Criminal Justice Planning 16 Fair Employment and Housing. M CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL DRUG-FREE WORKPLACE ACT OF 1988 REQUHMAENTS The above-named organization(s) will comply with the California Drug -Free Workplace Act of 1990 of California Government Code Section 8355, et. seq., and the Federal Drug -Free Workplace Act of 1988, and implemented as 28 CFR, Part 67, Subpart F, for grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67.620 by: A. Publishing a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required in Government Code Section 8355(a). B. Establishing a Drug -Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following. 1. The dangers of drug abuse in the workplace; 2. The organization's policy of maintaining a drug-free workplace; 3. Any available counseling, rehabilitation and employee assistance programs; and 4. Penalties that may be imposed upon employees for drug abuse violations. C. Providing as required by Government Code Section 8355(c) that every employee who works on the proposed grant: 1. Will receive a copy of the company's drug-free policy statement; and 2. Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant. D. Notifying the employee in the statement required that, as a condition of employment under the grant, the employee will: 1. Abide by the terms of the statement; and 2. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. E. Notifying the agency, in writing, within 10 calendar days after receiving notice as required above from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position, title to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531. Notice shall include the identification number(s) of each affected grant. Office of Criminal Justice Planning 17 F. Taking one of the following actions, within 30 calendar days of receiving notice, with respect to any employee who is so convicted: 1. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency. G. Making a good faith effort to continue to maintain a drug-free workplace through implementation of the above requirements. III. CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) The above-named organization(s)fmdividual(s) will comply with the California Environmental Quality Act (CEQA) requirements as stated in the Public Resources Code, Division 13, Section 21000 et. seq. and all other applicable rules and regulations. All appropriate documentation will be maintained on file by the project and available for OCJP or public review upon request; rV. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CFR, Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR, Part 69, the applicant certifies that: A. No federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.. C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers [including subgrants, contracts under grants and cooperative agreements and Office of Criminal Justice Planning 18 subcontract(s)] and that all subrecipients shall certify and disclose accordingly. V. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS -- applies to federally funded grants only As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR, Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal Court, or voluntarily excluded from covered transactions by any federal department or agency. B. Have not, within a three-year period preceding this application, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, malting false statements, or receiving stolen property. C. Are not presently indicted for, or otherwise criminally, or civilly, charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated above. D. Have not, within a three-year period preceding this application, had one or more public transactions (federal, state, or local) terminated for cause or default. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. Office of Criminal Justice Planning 19 ASSURANCE OF COMPLIANCE WITH JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT MANDATES 1 hereby certify that I am the authorized signature for the applicant agency and that the applicant agency is in compliance and agrees to maintain compliance with the following mandates of the Juvenile Justice and Delinquency Prevention Act (JJDPA): 1. Section 223(a)(12)(A)- Deinstitutionalization of Status Offenders: provides that juveniles who are charged with, or who have committed offenses that would not be criminalif committed by an adult, or offenses which do not constitute violations of valid court orders, or alien juveniles in custody, or such nonoffenders as dependent or neglected children, shall not be placed in secure detention facilities or secure correctional facilities; 2. Section 223(a)(13) . Separation of Juveniles and Incarcerated Adults: provides that juveniles alleged to be, or found to be delinquent, and youths within the purview of Section 223(a)(12)(A) above, shall not be detained or confined in any institution in which they have contact with adult persons incarcerated because they have been convicted of a crime, or are awaiting trial on criminal charges, or with the part-time or full-time security staff (including management) or direct -care staff of a jail or lockup for adults; 3. Section 223(x)(14) - Removal of Juveniles from Adult Jails and Lockups: provides that no juvenile shall be detained or confined in any jail or lockup for adults, except that the Administrator shall, through 1997, promulgate regulations which make exceptions with regard to the detention of juveniles accused of nonstatus offenses who are awaiting an initial court appearance pursuant to an enforceable State law requiring such appearances within' twenty-four hours after being taken into custody (excluding weekends and holidays) provided that such exceptions are limited to areas that are in compliance with Section 223(a)(13) above, and are outside a Standard Metropolitan Statistical Area (MSA); and have no existing acceptable alternative placement available; are located where conditions of distance to be traveled or the lack of highway, road, or other ground transportation do not allow for court appearances within 24 hours, so that a brief (not to exceed 48 hours) delay is excusable; or are located where conditions of safety exist (such as severely adverse, life-threatening weather conditions that do not allow for reasonable safe travel), in which case the time for an appearance may be delayed until 24 hours after the time that such conditions allow for reasonably safe travel I further certify that the applicant agency agrees to assist the state in achieving and maintaining compliance with the fourth mandate of the JJDPA, as follows: 4. Section 223(a)(23) - Disproportionate Minority Confinement (DMC): addresses efforts to reduce the proportions of juveniles detained or confined in secure detention facilities, secure correctional facilities, jails, and lockups who are members of minority groups if such proportion exceeds the proportion such groups represent in the general population. Signed, Signature of Individual Authorized to Sign Gmnt Award AgreementDate George A. Caravalho Printed ame of Authorized ignature City Manager 3't e o Ant orize Signature Citof Santa Clarita amen App 'cant Agency Office of Criminal Justice Planning 21 VI. OTHER OCJP CERTIFICATIONS AS APPLICABLE: Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the grantee may be ineligible for award of any future grants if the Office of Criminal Justice Planning (OCJP) determines that any of the following has occurred: (1) the grantee has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Award Agreement [line 13 on Grant Award Face Sheet), and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. Official's Signature: Official's Typed Name: Official's Title: Date Executed: Federal ID Number- Executed umber Executed in the County of: George A. Caravalho City Manager 95-4133918 Los Angeles Office of Criminal Justice Planning 20 23920 vaenc,a ewd. Suite 300 Santa Cianta Ca 10ma 91355 -2198 City of Santa Clarita October 16. 1995 Phcne (805) 259.2489 . Fax 1805)259-8125 Office of Planning and Research 1400 Tenth Street. Room 121 Sacramento, CA 95814 11 Subject: Notice of Exemption Re: Santa Clarity investment is Youth Program Dear Environmental Filing Section Enclosed are the following: 1. Two (2) copies of a Notice of Exemption for the above referenced project Please t1'AVn one stamped copy of the notice for the project to our office Thank you for your cooperation Sincerely, �t2C.lit,dr Laura Stotler Assistant Planner LHS:lep Enclosures iCDYDNtltl'MOC?llaY ®. cow /MIIIIl - MIIIITEp OM IIlLlCrrtl l/JM NOTICF. OF F:XF.NIpTION City of Santa Clanta Department of Community Development 23920 Valencia Boulevard. Suite #302 Santa Clartta. CA 91355 County Clerk County of Los Angeles 12400 E. Imperial Hwy.. Rm. t007 NOrwalk. CA 90650 DATE: October 12. 1995 PROJECT NAME: Santa Clarity Investment in Youth Program PROJECT LOCATION: City of Santa Clarity PROJECT DESCRIPTION: Grant program to provide educational, recreational and career guidance opportunities for youth in the community. PROJECT APPLICANT: City of Santa Clarita This is to advise that the pq Director of Community Development [ ] Planning Commission [ ] City Council of the City of Santa Clarita did approve the above described project on October 12. 1995. Review of the Project by the Department of Community Development found that the project is exempt from the provisions of the California Environmental Quality Act EXEMPT STATUS: Class 22 Section 15322 (Education or Training Programs Involving No Physical Change). This finding is made for the following reasons: This is a finding program and will exult in no physical changes to the environmeaL Person or agency carrying out the proje= City Contact Ms. learn Geao, City of Santa CNrita This is to certify that the Notice of Exemption with commenMiespoases and.record of project approval is available for public review at: DEPARTMENT OF C OMMUNIlY DEVELOPMENT 23920 Valencia Boulevard, Suite 302 Santa Clarity, California 91355 (805) 255-4330 Contact Personfride: Laura Stoder, Assistaw PSaaaer II Signature: L'M=4W" f *1FRAM'F1W CITY OF SANTA CLARTTA INTEROFFICE MEMORANDUM TO: Jeanne C. Geno, Interim OCJP Program Coordinator FROM: Rich Henderson. City Planner DATE: October 16, 1995 SUBJECT: Santa Clarita's Investment in Youth Program - OCJP Grant The above mentioned applicant grant activities have been reviewed for compliance with the requirements of the California Environmental Quality Act (CEQA). 1. _ Per the regulations, this project is exempted because this agency has determined that the activity is covered by the general rule whereby CEQA applies only to projects with the potential to cause a significant effect an the environment. ' 2. Per the CEQA Guidelines (California Administrative Code, Title 14, Division 6, Section 15061 (b) (3)] this agency certifies that there is no possibility that the proposed grant activity may have a significant effect on the environment and that the project is therefore not subject to CEQA. (Category 1). Use of this statement has been weighed carefully since any subsequent action by the applicant can be litigated if the project is determined to have a significant impact. 3. XXX The proposed project falls under the provisions for statutory or categorical exemptions of the CEQA Guidelines, (California Administrative Code, Title 14, Division 6, Sections 15260-15329). A Notice of Exemption has been filed with the county clerk of the county or counties is which the project will be located.Such filing will result in a date stamped on the notice. (Category 2) (Check_ one below). a XXX This agency has filed the Notice of Exemption with the county clerk and the Office of Planning and Research State Clearinghouse. b. _ The project applicant will file the Notice of Exemption with the county clerk and the office of Planning and Research State Clearinghouse. 4. _ It is determined that the project has no potential to significantly affect the environment. A Negative Declaration has been prepared in accordance with CEQA Guidelines (California Administrative Code, Title 14, Division 6, Section 15000, et. seq..). (Category 3) (Check one below). a. _ This agency has filed the Notice of Determination with the county clerk and the Office of Planning and Research State Clearinghouse. The general public and affected public agencies have had an opportunity to review the proposed Notice of Determination, and their comments considered. b. _ The project applicant will file the Notice of Determination with the county clerk and the Office of Planning and Research State Clearinghouse. 5. The proposed project may significantly impact the environment, and an Environmental Impact Report (EIR) has been prepared in accordance with the CEQA Guidelines. (Category 4) (Check one below) a. _ This agency has filed the Notice of Determination with the county clerk and the Office of Planning and Research State Clearinghouse. The general public and affected public agencies have had an opportunity to review the proposed Notice of Determination, and their comments responded to, and measures adopted to mitigate any environmental impacts that have been determined to be significant, or justification provided as to why mitigation"of an impact is not feasible. b. _ The project applicant will file the Notice of Determination with the county clerk and the Office of Planning and Research State Clearinghouse. ch Henderson, City Planner Date PROJECT SERVICE AREA INFOILHATION 1. COUNTY OR COUNTIES SERVED: Eater the aame(s) of the county or counties served by the project. Put an asterisk where the principal office of the project is located. * Los Angeles 2. U.S. CONGRESSIONAL DISTRICT(S): Enter the aumber(s) of the U.S. Congressional Districts) which the project serves. Put ao asterisk for the district where the principal office of the project is located. * 25th District 3. STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district when the principal office of the project is located. * 36th District 38th District 4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) which the project serves. Put en asterisk for the district when the principal omm of the project is located. * 17th District 19th District 5. POPULATION OF SERVICE AREA: Enter the total population of the service area served by the project. 129,861 Office of Criminal Justin Planning 22 PROJECT CONTACT INFORMATION Applicant: City of Santa Clarita Implementing Agency (if applicable): City Manager's Office Project Title: Santa Clarita Is Investment in Youth Grant Number (to be added by OCJP): Provide the name, title, address and telephone number for the project contact persons named below. If a section does not apply to your project, enter "N/A'. 1. The person having day-to-day responsibility for the project: Name. Pamela Matsuoka Title: Youth Outreach Program Coordinator Address: 23920 Valencia Blvd. Santa Clarita, CA 91355 Telephone Number. ( ) Fax Number: ( ) (805)255-4956 (805) 255-4967 2. Provide the name, title, address and telephone number for the person to whom the person listed in #1 is accountable. Name: George A. Caravalho Title: City Manager Address: 23920 Valencia Blvd. Santa Clarita, CA 91355 Telephone Number: ( ) Fax Number: ( ) (805) 259-2489 (805)259-8125 3. The Executive Director of a nonprofit organization or the Chief Executive Officer (e.g., Chief of Police, Superintendent of Schools) of the implementing agency: Name: George A. Caravalho Title: City Manager Address: 23920 Valencia Blvd. Santa Clarita, CA 91355 Telephone Number. ( ) Fax Number: ( ) (805) 259-2489 (805) 259-8125 4. The Chair of the Governing Body of the implementing agency: (Provide address and telephone number other than that of the implementing agency.) Name: Carl Boyer Title: Mayor Address: 23920 Valencia Blvd. Santa Clarita, CA 91355 Telephone Number. ( ) Fax Number: ( } (805) 259-2489 (805) 259-8125 5. The person responsible for the project from the applicant agency, if different than #1: Name: Title: Address: Telephone Number: ( ) Fax Number: ( ) Office of Criminal Justice Planning 24 PROJECT CONTACT INSTRUCTIONS 1. Provide the name, title, address and telephone number for the person having day -today responsibility for the project. 2. Provide the name, title, address and telephone number for the person to whom the person listed in M1 is accountable. 3. Provide the name, title, address and telephone number for the Chief Executive of the implementing agency. 4. Provide the name, title, address and telephone number for the Chair of the Governing Body of the implementing agency. S. Provide the name, title, address and telephone number for the person responsible for the project from the applicant agency. Office of Crinrinal Justice Planning 23 ;. PR0JECT SUMMARY, 1. PROJECT YEAR: 2. PROJECT TITLE: 3. GRANT PERIOD: O New ® Year2 Santa Clarita's Investment 11/1/96 To 10/31/97 (7 Year 3 in Youth (] Other 4. APPLICANT (805) 5. FUNDS REQUESTED: Name: City of Santa ClaritaPhone:( )259-2489 (805) Address:23920 Valencia Blvd. Fax*: ( ) 259-8125 $ 225,000 Santa Clarita, CA 91355 6. IMPLEMENTING AGENCY (805) ( 805 ) Name:City of Santa Clarita Phone: ( ) 259-2489 Fax #: ( ) 255-4967 City Manager's Office Address:23920 Valencia Blvd. Santa Clarita, CA 91355 7. PROGRAM DESCRIPTION Santa Clarita's Investment in Youth Program has developed a strong project strategy to address youth and family related problems in the Santa Clarita Valley. Through a community risk assessment, the availability of drugs and alcohol and alienation and rebelliousness in terms of gang activity have been identified as the two priority risk factors to be addressed. The overall target area of Santa Clarita's Investment in Youth is the entire Santa Clarita Valley, as defined by the William S. Hart Union High School District Boundaries. The focus of the second phase of the program is Canyon Country. A good portion of the area can be described as aging and displaying signs of deteriorating housing stock, with a diverse ethnic mix. The primary goal of this project is risk-focused prevention in the Santa Clarita Valley. S. PROBLEM STATEMENT A 1991 Drug Survey conducted by the local High School District indicated that Santa CMta is above the national average on many counts. For example, 21% of local high school seniors have used marijuana in the last 30 days, compared to a national average of 14%. In regards to alienation and rebelliousness, the local Sheriffs Department Career Offenders Burglary Robbery Apprehension (COBRA) Team has identified approximately 700 gang/ tagger members in Santa Clarita which represents a 4501/6 increase in gang membership since 1991. Canyon Country has been identified as the focus area for the second phase of Santa Clarita's Investment in Youth, an area with a propensity for gang, drug and alcohol activity. 9. OBJECTIVES The objectives for Santa Clarita's Investment in Youth Program include 1) decreasing the number of I Oth and 11th graders who have used drugs within 30 days of a follow-up survey by 100/*; 2) decreasing the acceptability of alcohol use among seventh graders by 10% during the first year of a drug education program implemented at the junior high level.; 3) decrease gang activity by 15% over 3 years; 4) increase the number of employable teens from target areas by 10%, and 5) increase attendance in positive teen programs, such as the Boys & Girls Club by 25%. OCJP•227 (Rev. 111994) Office of Criminal Justice Planning 40 10. ACTIVITIES Activities to meet the project goals include 1) implement an education program for junior high students aimed at teaching them peer resistance techniques; 2) increase the use of parent effectiveness programs to combat alienation; 3) increase attendance at programs which promote positive alternatives; and 4) provide opportunities, skills and recognition for youth through positive bonding programs. 11. CATEGORY: Small ® Medium O Large 12. PROGRAM AREA ® N/A O a 13. EVALUATION Process evaluations will be conducted to focus 14. NUMBER OF CLIENTS evaluations at the time of and during implementation of the programs. TO BE SERVED: Summative evaluations will examine the overall impact the programs are having on each of the priority risk factors. Programs specific evaluations 8,000 directly, have been designed to ensure effectiveness. Evaluations will be conducted 130,000 community by project staff and community collaboration partners. residents indirectly 15. PROJECTED BUDGET Personnel I OperatingI Equipment I TOTAL Services Expenses Funds Requested 1 70,118 154,882 1 1 225,000 Other Grant Funds Other Sources (list in-kind, fees, etc.) City in-kind match 4,525 4,525 City cash match 240,000 240,000 NAME OF RESPONSIBLE OFFICIAL Signature: TypedName: George Caravalho Office of Criminal Justice Planning 41 Date: Title: PROJECT SUMMARY INSTRUCTIONS All of the necessary project information must be placed on the form in the space allowed. Additional pages may not be added. This is a summary of the project narrative. 1. PROJECT YEAR If the project is new, check new, If the project is continuing, check the box of the proposed year of the project (i.e. Year 2) or insert the year of operation. 2. PROJECT TITLE: Enter the complete title. The title MUST describe the focus of the project Acronyms are not acceptable. Do not exceed 60 characters, including space and punctuation. 3. GRANT PERIOD: Enter the beginning and ending dates of funding as specified in the grant application. 4. APPLICANT: Enter the name and complete address of the organization that is applying for the grant. 5. FUNDS REQUESTED: Enter the amount of grant funds requested. This must be the same amount used on the budget pages and on the proposal cover sheet. 8. IMPLEMENTING AGENCY. Enter the agency or organization designated on the grant award face sheet as the programmatic recipient of the grant funds who will accomplish the planned objectives and program goals. 7. PROGRAM DESCRIPTION: Provide a description of the specific area of service which OCJP is authorized to fund based upon state or federal legislation. 8. PROBLEM STATEMENT: Describe the problem the project will address. Support the problem with data such as number of offenses, description of the target area, and local needs. 9. OBJECTIVES: Include the quantifiable measurements which define a course of action in order to accomplish the program goals. 10. ACTIVITIES: Describe activities you will perform to accomplish each objective (quantify where possible). 11. CATEGORY. Check the appropriate category. 12. PROGRAM AREA: N/A 13. EVALUATION: Describe how project performance will be measured. Note who will conduct the evaluation (e.g. project staff, government personnel, or outside consultants). 14. NUMBER OF CLIENTS TO BE SERVED: Enter the number of clients. 15. PROJECTED BUDGET: List all noted budget items. Be specific in breakdown of grant funds and all other budget sources. 16. RESPONSIBLE OFFICIAL: The legally responsible official for the organization should sign and date this document. The officiars name and title should be typed in the space provided. Office of Cnminal Justice Planning 39 PROJECT NARRATIVE 1. Project Summary (See Attached) 2. Objectives and Activities Program Goal: Santa Clarita's Investment in Youth is designed with the primary goal of implementing risk focused prevention in the Santa Clarita Valley. Objective: Reduce the availability of drugs and alcohol to minors Activities: 1) Develop and carry out law enforcement sting operations. Ongoing, beginning June 1996. 2) Investigate store sales to determine it minors are acquiring alcohol through direct purchase or with parent/adult assistance. Develop brochure and information packet, public awareness campaign, alcohol awareness campaign. EASY Program. December 1996. Objective Educate /increase awareness of the dangers of drug and alcohol abuse Activities: 1) Provide a drug education program for 7th and 8th grade levels. Implement Natural Helpers, Developing Capable People and SANE. Ongoing, beginning Fall 1996. 2) Conduct a follow-up drug survey. June 1997. 3) Provide alternatives to the problem behavior through existing youth programs. New Year's Eve Party at Mountasia, All City Junior High School Dance, Catalina Island Camping. December 1996, March 1997, Summer 1997. 4) Implement community awareness campaign. EASY Program. December 1996 Objective: Decrease Alienation and Rebelliousness Activities 1) Increase the use of parent effectiveness techniques. Parent Project. Ongoing, began January 1996. 2) Provide opportunities, skills and recognition to at -risk youth through positive bonding programs. We Care for Youth, GAPP, November 1996.. 3) Provide better communication and linkage between agencies dealing with young people so that students exhibiting initial alienation and rebelliousness can be redirected to raise a sense of community belonging, healthy attitudes and clear standards. GAPP. November 1996. 4) Provide early detection school adjustment at the appropriate developmental age. Primary Intervention Program. November 1996. Objective: Create a public sense of pride in being a community of effective and successful parents. Activities: 1) Provide parent effectiveness classes. Parent Project, Parent Academies. November 1996. 2) Continue parenting campaign including slogan, logo, and good parenting sticker.: Pride in Parenting. November 1996 Objective: Provide a community mobilization strategy for generating community involvement in and responsibility for addressing each of the priority risk factors. Activities: 1) Increase communication with law enforcement, school and service agencies. Ongoing, quarterly collaboration meetings. 2) Annual Youth Summit. Spring 1997. 3) Annual Mayor's Conference for Youth and Family. Fall 1997. COMPONENT DESCRIPTION UPDATES - OCTOBER 1996 a) PREVENTION POLICY BOARD The Santa Clarita Valley Prevention Policy Board (PPB) consists of 15 community members representing public agencies, private nonprofit organizations, the business community, local schools, child welfare groups, community residents, local law enforcement, representatives of the Judicial System, an at -risk youth, a community resident from the targeted community. Further, the Santa Clarita Valley PPB is consistent with the racial, ethnic and cultural composition of the community's demographic composition. The main objective of the PPB is to provide authorization and sanctioning of the Investment in Youth process and provide oversight for all community activities relating to the program. In accordance with the Request for Proposal requirements, most of the members who make up the PPB include key community leaders such as a Councilmember, the City Manager, the president of the Chamber of Commerce, School Superintendents, Presidents and Executive Directors of nonprofit groups and the presiding Judge of the Santa Clarita Valley Municipal Court. The role of the PPB is to establish policy and provide oversight and direction with regard to the development of prevention and intervention programs, approval of the Youth Strategic Plan, the distribution of funds to participating service providers and the evaluation of funded activities. Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 =gym SANTA CLARITA VALLEY PREVENTION POLICY BOARD (PPB) (Updated 10/96) NAME ORGANIZATION Judge Floyd Baxter, Newhall Municipal Court Presiding Judge - PPB Court Liaison Newhall Municipal Court George Caravalho - PPB Chairperson City Manager - City of Santa Clarita Vacant (To be Filled) - PPB Youth Liaison At -Risk Youth Marc Aronson - PPB Business Community Liaison President - Santa Clarita Chamber of Commerce Lupe Lopez - PPB Social Service Liaison Santa Clarita Service Center Mike McGrath - PPB Elementary Liaison Superintendent - Newhall School District Jo Anne Darcy - PPB Legislative Liaison Mayor - City of Santa Clarita Captain Mike Quinn - PPB Law Enforcement Liaison Los Angeles County Sheriff - Santa Clarita Liz Seipel - PPB Non -Profit Liaison: Family Issues Director - Child and Family Development Jim Ventress - PPB Non -Profit Liaison: Youth Issues Director- Boys and Girls Club Maria Fulkerson - PPB HispanicYouth and Family Issues Liaison President United Mothers Bill White - PPB High School Liaison Superintendent - Hart School District Edwin Brown - PPB Unincorporated County & Health Issues Liaison Castaic Town Council - Samuel Dixon Health Center Vacant (To Be Filled) - PPB Parent Liaison Community Parent Representative Rick Putnam - PPB Anti -Gang Task Force Liaison Santa Clarita Valley Anti -Gang Task Force Chairperson S:\PR\oC.JP\BOARDkPPB.LST b) TARGET AREA The target area for the three year plan encompasses the entire Santa Clarita Valley. The boundaries of this project include all areas serviced by the William S. Hart Union High School District. The Santa Clarita Valley (SCV) is located in the northeast comer of Los Angeles. The valley includes the area as far south as the Interstate 5 and Highway 14, as far west as Val Verde, as far north as Castaic, and as far east as Agua Dulce. This geographical situation has for many years separated the SCV from Los Angeles, but the problems typically found in metropolitan areas are now rooted in the SCV. The total population of the Santa Clarita Valley, based on the 1990 census, is approximately 151,052 people. This is a 91% increase from 1980, when the population was 79,078. The Santa Clarita Valley grew during these years at a faster rate than either the State of California or the County of Los Angeles, whose growth rates were 26% and 19% respectively. The Santa Clarita Valley includes seven communities, some of which are within the boundaries of the City of Santa Clarita, while others are in the unincorporated areas of the County of Los Angeles. The focus for Phase IL the 1996-97 funding year is the Canyon Country area. The two junior high schools in this area are La Mesa and Sierra Vista. La Mesa Junior High School opened in September 1994. Residents in the Canyon Country area are allowed to choose which junior high school they would like their children to attend. The ethnic breakdown of the schools is: Sierra Vista 74.2% White 18.1% Hispanic 4.2% African American 1.7% Asian 1.5% Filipino 0.3% American Indian La Mesa 80.4% White 12.4% Hispanic 3% African American 2.1%a Asian 2% Filipino With large developments of rental units and condominiums attracting newer residents, first-time home buyers and families with less job stability, a good portion of this area can be described as aging and displaying signs of a deteriorating housing stock. Sections of Canyon Country have been designated by the Federal Government as eligible to receive Community Development Block Grant Funding. The ethnic mix is varied with a large number of Hispanic and African American families in the area. Presentations and material will require language and style variations to appeal to the many groups of residents. Local housing recreation centers can be utilized to reach residents in a more direct and casual manner as well as presentations through the schools and local community-based committees. Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 eplo � C) RISK ASSESSMENT The two risk factors identified as the focus for Santa Clarita's Investment in Youth Program are the Availability of Drugs and Alcohol and Alienation and Rebelliousness in terms of gang activity. Baseline data for these risk factors are; Number of juveniles arrested for alcohol and/or other drug related offenses 15 Number ofjuveniles arrested for firearms offenses 32 Number of cases of domestic violence 511 Number of confirmed cases of sexual abuse of a child 21 Number of truants 0 Suicide Death Rate - All Ages 22 Gang Activity - Assaults / Battery 203 Gang Activity - Narcotics 125 Gang Activity - Burglary 145 Gang Activity - Vandalism / Graffiti 1,071 Gang Activity - Other 1616 *T)ntn anthered frnm the Los Aneeles Countv Sheriff's Department, Santa Clarita Station Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 -W-jd am d) ASSESSMENT OF COMMUNITY RESOURCES AND SERVICE GAPS At its February 11, 1995 Risk Assessment of the Santa Clarita Valley, the PPB identified a number of service gaps within the community that has limited the effective ness of these programs and services. The three primary service gaps identified in the SCV related to issues concerning the availability of drugs and alcohol, an increase in alienation and rebelliousness, and the lack of a collaborative and cohesive effort among area resources to work together to mobilize the members of the community target areas to take advantage of the resources available to them. Santa Clarita's Investment in Youth Program has been instrumental in addressing the service gaps identified. The program has gained approval from the school district to implement an additional drug and alcohol education program, including the expansion of the Substance Abuse Narcotics Education (SANE) program into the junior high schools. The program has also helped to strengthen, expand and improve upon the Santa Clarita Valley's current Parenting Project. The Pride in Parenting Campaign addresses both identified risk factors and supports the goals set by the PPB by strengthening the protective factors within the family unit: bonding, healthy beliefs and clear standards. The Parenting Project also supports the PPB's goals by providing parents with an education component to reduce alcohol and drug availability within the home, and how to deal with a child's rebellious behavior. In addition, Santa Clarita's Investment in Youth Program has facilitated the expansion of the Primary Intervention Program (PIP). PIP is a research -based program designed to intervene with youth at -risk children who are not yet in need of professional treatment. These children typically exhibit mild to moderate school adjustment difficulties. It is known that if these are not addressed at an early age, there is greater likelihood that they will become more entrenched and the child may require more extensive intervention at a later age. PIP is designed to replace mental health or counseling services for the more needy children. During the 1995-96 year, PIP was implemented at Wiley Canyon Elementary School and will be implemented at additional schools during the 1996-97 year. Santa Clarita's investment in Youth, OCJP, Title V, Re-application 1996-97 �c E) STRATEGY FOR PRIORITY RISK FACTORS Availability of Drugs and Alcohol There has been a considerable amount of research done about the use of community action in alcohol and drug abuse prevention. Alcohol and drug abuse are closely linked to violent behavior and hence, the lessons learned about prevention measure in this field can also be applied to violence interventions and even be combined as a multi -focused intervention. Alcohol and drug abuse prevention has used a diversity of strategies to attack the problem including school-based education, parent -school -child - based education, worksite programs, volunteer organizations, policy and legislative reform, and mass media campaigns. The information about the effectiveness of community action campaigns is readily available and has been embraced by Santa Clarita as the method of choice. Santa Clarita's Investment in Youth strategy for reducing the availability of drugs and alcohol in our community is based on targeting risk factors at different levels of development and obtaining community ownership of the problem. Santa Clarita has identified the following goals and objective for reducing the availability of drugs and alcohol to minors. Goal: Reduce the availability of drugs and alcohols to minors. Process objectives: 1) Investigate store sales to determine if minors are acquiring alcohol through direct purchase, 2) Develop and carrying out law enforcement plans, including sting operations 3) Investigate local laws and ordinances dealing with the issue, 4) Work with local chambers of commerce and businesses to educate the community regarding alcohol use and minors, 5) Investigate parent/adult assistance with acquiring alcohol for minors by producing a community awareness campaign, 6) Produce a parent education component, 7) Investigate increasing fines to adults acquiring alcohol for minors. Goal. Educate/increase awareness of the dangers of & wg and alcohol abuse by: Process obiectives 1) Produce an education program for the seventh grade level aimed at teaching young people techniques for peer selection and peer resistance for negative behaviors particularly focused on the negative aspects of alcohol and drug use, 2) Provide alternatives to the problem behavior through the use of existing youth programs, 3) Implement a community awareness campaign. Santa Clarita's Investment in Youth, OC1P, Title V, Re-application 1996-97 kPt**=d9&_" Outcome objectives: 1) Decrease by 10% over three years, the number of 10th and 11th grade students who have used drugs within 30 days of the follow-up survey. 2) Decrease the acceptability of alcohol use among 7th graders by 10% the first year the program is implemented. Alienation and Rebelliousness Crime prevention, and in our communities particular case, gang -related crime, got its start in the late 1960's. Santa Clarita has embraced the fact that the best way to reduce crime was to combine the efforts of the community with law enforcement. The shift in emphasis has also shown as shift from offender -focused strategies to strategies to reduce the opportunities for crime. Santa Clarita is focusing on integrating crime prevention into more multi -issue neighborhood organizations which have a greater chance of surviving and effecting change. Santa Clarita has identified the following goals and objectives in regards to Alienation and Rebelliousness. Goal. Decrease Alienation and Rebelliousness. Process Obiectives 1) Increase the use of parent effectiveness techniques by providing a parenting campaign encouraging the use of parent effectiveness techniques 2) Implement parenting workshops and classes to encourage the use of effective parenting 3) Provide opportunities, skills, and recognition to at -risk youth through positive bonding programs 4) Provide early detection school adjustment programs at the appropriate developmental age Outcome Ob actives: 1) Decrease gang activity by 15% over three years. 2) Increase the number of employable teen from target areas by 10%. 3) Increase attendance in positive teen programs by 25%. The programs used to reach the identified goals have multiple components to them. Each of them includes a parent/family component, a peer counseling component, and a community awareness and ownership component. Each program identified also addresses other risk factors that are apparent in our community even though they are not listed as priorities. This approach will help to ensure that they never become priorities for our community. Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 x'Qb9pb_d66tWPJb F) OVERALL PROJECT STRATEGY The Santa Clarita PPB believes it has developed a strong overall project strategy that will accomplish the following goals: 1) continue the implementation and establishment of risk focused prevention through the establishment of Santa Clarita's Investment in Youth Program; 2) address Santa Clarita's Priority Risk Factors that have been identified by the PPB; 3) enhance the community's protective factors by generating community involvement in and responsibility for delinquency prevention; and 4) establish and provide focal point coordination for the delivery of services provided by the community's numerous resource providers to the residents of the Santa Clarita Valley. In order to develop the community's overall strategy, the PPB has secured the commitment of various resources including the Cityof Santa Clarita, the community's five school districts, community nonprofit organizations and local law enforcement agencies. The City of Santa Clarita has been designated as the lead agency and will provide primary support to the PPB. During the last five years, the City of Santa Clarita has invested a significant amount of resources to the youth of the community, providing this agency with the extensive experience and qualifications to implement risk focused prevention and administer a grant of this nature for the community. The City of Santa Clarita will provide an annual cash match of at least 20% to help assist in the implementation of the overall strategy. This cash match includes existing funding to the City's SANE Program and in-kind services such as the allocation of office space, furniture and equipment. Additionally, the City provides a number of community resources. Though it is not reflected in the Budget Section of this proposal, included within the City's Parks, Recreation and Community Services Department is staff which devotes up to 50% of their time toward the advancement of investment in youth activities. Additionally, the City fully funds a part- time staff member and a full-time Sheriffs Deputy, both of whom work out of the Community Center, and provides funding for three and one-half school deputies who provide services for the entire community. Local Law Enforcement represents another agency which has committed resources to the PPB overall strategy. A contract service to the City of Santa Clarita, the Sheriffs Department provides the PPB with a number of services including the SANE Program and deputies assigned specifically to the area schools and the community center. Los Angeles County Sheriffs Department, Santa Clarita Station Captain Michael Quinn is an active member of the PPB. While the City contracts for law enforcement services within its jurisdiction, the services provided by the County of Los Angeles Sheriffs Department extend out into the entire Santa Clarita Valley, including the unincorporated sections of the community including the target areas of Val Verde and Castaic. The PPB relies heavily upon the efforts of community volunteers and nonprofit agencies for the Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 &V0Cd art continued enhancement of investment in youth activities. It is the PPB's focus to coordinate services provided by these important groups in order to make the Santa Clarita Valley more efficient and to streamline the provision of risk focused prevention services and programs. The PPB recognizes that the success of the Investment in Youth Program depends on the community's ability to accomplish two things. Not only must we reach the residents living within the target community areas in order to make them aware of the services available, we must also ensure that these services are readily accessible to residents. For residents living in the target services area of Canyon Country, sites such as Canyon I-Egh School, Sierra Vista and La Mesa Junior High School, the Sulphur Springs School District, local churches and the Canyon Country Boys and Girls Club satellite facility are among the sites that are readily accessible for residents in need of services.. These facilities lie within two square miles on one another, and with the Boys and Girls Club equal distances from each school site, and within walking distance for a majority of the residents of the target area: Each of the Canyon Country sites will provide the area with promising risk focused prevention programs identified in this grant. Listed throughout this proposal are examples of this commitment to coordinate community resources. Evidence that demonstrates this practice will continue can be seen through the agencies that represent each pillar of the community and their willingness to serve on the PPB. Further, the PPB has obtained approval from each of the participating agencies to fund and designate a Grant Coordinator as the focal point for the coordination of the community's overall risk focused prevention strategy. Included with the application are executed Memorandum's of Understanding (MOU) which have been obtained from the William S. Hart Union High School District, the Sulphur Springs School District, Castaic School District, Newhall School District and the Saugus Union School District. These MOU's have been dated for the calendar year 1996 and will be updated on an annual basis. Further, each MOU clearly identifies each agency's involvement concerning the community's Investment in Youth strategy and outlines the specific services which shall be provided. The City of Santa Clarita, as designated lead agency, will closely coordinate services with the agencies through the following methods: 1. Project staff will be readily available to the City of Santa Clarita for service provision of the programs approved. 2. Regularly scheduled meetings will be held quarterly between the designated representatives from each agency and the City of Santa Clarita to discuss strategies, time tables and implementation of services. 3: Each agency agrees to provide data and/or any other information pertinent to the evaluation of the programs annually. As described in the Strategy for Priority Risk Factors Section, the baseline information reviewed by Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 :Woqrb-m1%-nMV the PPB at the Community Risk Assessment held on February 11, 1995 indicated the Valley's two priority risk factors. These identified risk factors are the availability of drugs and alcohol and alienation and rebelliousness in terms of gang activity. Baseline information compiled by the PPB indicates that young people in the target areas feel they have easy access to alcohol through local stores. The risk assessment showed that local alcohol sales increased a significant 42% in one year. In the same focus groups, it was suggested that parents also freely supply their teens with alcohol. Research indicates two factors have the greatest impact on teen alcohol and drug use: 1) peer influence and; 2) parental attitudes and behaviors regarding alcohol and drugs. Further, a local high school survey revealed that a significant number of junior and senior high school students reported using alcohol or drugs within 30 days prior to the distribution of this survey. In most drug related categories, the use of specific drugs such as marijuana, LSD and cocaine among students within the target areas are above the national average. Surveys showed that the most significant change in attitude and elevation in use begins in the eighth grade. The current drug and alcohol program (SANE) ends in the sixth grade. There has been a significant increase in the number of gang members living within the Santa Clarita Valley. During the past four years, the local number of gang members residing in Santa Clarita has increased 450% from 125 to approximately 700. Further, this community's local gang involvement has a surprising number of middle and upper-class young people, as well as an increasing number of skinhead gangs that have formed in recent years. The goals established by the PPB with regard to risk focused prevention are to: 1. Reduce the availability of drugs and alcohol to minors; 2. Educate and increase awareness of the dangers of drugs and alcohol abuse and; 3_ Decrease alienation and rebelliousness among the teen population. The process objectives of the PPB relating to these goals include: 1. Investigating store sales to determine if minors are acquiring alcohol through direct purchase or with the assistance of adults; 2. Producing an education program for students in the seventh and eighth grades aimed at teaching young people techniques for peer resistance; 3. Increasing the use of parent effectiveness techniques to combat alienation; 4. Increasing attendance at programs which promote positive alternatives and; 5. Providing opportunities, skills and recognition for at -risk youth through positive bonding programs. Finally, the outcome objectives associated with the PPB stated goals include: 1. Decrease by 10% the number of tenth and eleventh grade students which have used drugs within 30 days of future follow-up surveys; Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 sWoqOb=d9&eVPM 2. Decrease acceptability of alcohol use among seventh graders by 10% during the first year that the program is implemented; 3. Increase attendance in positive teen programs; 4. Decrease gang activity by 15% over three years and; 5. Increase the number of employable teens from target areas by 10%. The PPB has developed an overall project strategy to provide for a community mobilization strategy for generating community involvement in and responsibility for addressing each of the identified risk factors. The strategy is to promote an awareness campaign by creating a community slogan against the risk factors by using various media and methods to send this message throughout the community. The campaign will be directed toward the residents of the target areas as well as the community as a whole, and will solicit the cooperation and collaboration with the business community, area nonprofits, schools, churches and local law enforcement. A community -wide campaign will be facilitated in order to create a slogan for and developed by the Santa Clarita Valley. Once a slogan has been established, the campaign will promote a philosophy of parenting that includes: I . Taking responsibility for your children; 2. Recognizing that parenting is a difficult but important job and; 3, Realizing that finding help or a supportive network is essential to being a good parent. The campaign will carry an anti-drug message with an emphasis on positive parenting to include parental intolerance of drugs and alcohol. This campaign will also emphasize the parent's role in reducing gang involvement by strengthening protective factors in the family. Additionally, this campaign will have an emphasis on promoting peer group intervention programs such as the community's successful STAR program. The traditional family structure has been impacted by the need to have both parents in the work force. Research shows that the greatest increases in the work force today are single mothers. It is the PPB's strategy to build a business -community partnership and bring the parenting and anti-drug campaign into the work place. It is the PPB's intention to promote work site programs such as: I. Company newsletter articles on positive parenting; 2. Posters; 3. Bulletin board messages; 4. Encouraging company supported community volunteerism to address risk factors and; 5. Encouraging a family friendly business ethic. The campaign will encourage nonprofit groups and organizations to mobilize their membership by: 1. Sponsoring events encouraging positive parenting, with an anti-drug and anti -gang emphasis; 2. Incorporating a community wide slogan promoting positive parenting in their newsletters; 3. Incorporating articles on positive parenting in their newsletters and 4. Encouraging awards for positive parenting. Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 :� Further, the PPB and the Grant Coordinator will work in a collaborative effort with the community's various agencies and service providers to facilitate annual Mayor's Conferences for Youth and Family and Youth Summits as a method for capturing information to both assist in the development of these programs, and as a means to determine if we are accomplishing the overall outcome that we hope the community gains through this strategy. During the three years of this Investment in Youth strategy, the PPB has established goals to accomplish the following: 1. Increase community awareness of risk factors 2. Increase community involvement in addressing risk factors 3, Increase business awareness of risk factors 4. Increase nonprofits awareness of risk factors 5. Increase nonprofit involvement in addressing risk factors The PPB recognizes both the importance and absolute necessity of gathering input and working hand in hand with the youth of the community. As evidenced within the representation of the PPB, the young adults of this community are valued for their concerns and opinions. Further, as demonstrated throughout this proposal, a number of programs have been developed, as well as coordinated, entirely by youth of this community. As discussed earlier in this section, the overall impact of this strategy upon the youth within the targeted communities can be nothing but positive. The combined effect of the programs and strategies discussed throughout this grant proposal have been designed in a manner which addresses the problem from all angles. This proposal represents a comprehensive commitment and approach to the delivery of risk focused prevention programs which provide for enhanced services to reach out and provide youth with the information and direction they need, a component to provide teens with the tools to solve problems and conduct peer counseling, positive alternatives to gangs, graffiti, drugs and alcohol programs to assist parents and children in better understanding and coping with one another, and a mobilization plan to reach deep within each target area and bring all community pillars into the process. Santa Clarita's Investment in Youth, OCIP, Title V, Re-application 1996-97 :� g) COMMUNPTY MOBILIZATION STRATEGY The PPB has developed an overall project strategy to provide for a community mobilization strategy for generating community involvement in and responsibility for addressing each of the identified risk factors. The strategy is to promote an awareness campaign by creating a community slogan against the risk factors by using various media and methods to send this message throughout the community. The campaign will be directed toward the residents of the target areas as well as the community as a whole, and will solicit the cooperation and collaboration with the business community, area non- profits, schools churches and local law enforcement. A community -wide campaign will be facilitated in order to create a slogan for and developed by the Santa Clarita Valley. Once a slogan has been established, the campaign will promote a philosophy of parenting that includes:. 1. Taking responsibility for your children; 2. Recognizing that parenting is a difficult but important job and; 3. Realizing that finding help or a supportive network is essential to being a good parent. The campaign will carry an anti-drug message with an emphasis on positive parenting to include parental intolerance of drugs and alcohol. This campaign will also emphasize the parent's role in reducing gang involvement by strengthening protective factors in the family.. Additionally, this campaign will have an emphasis on promoting peer group intervention programs such as the community's successful STAR program. The traditional family structure has been impacted by the need to have both parents in the work force. Research shows that the greatest increases in the workforce today are single mothers. It is our strategy to build a business community partnership and bring the parenting and anti-drug campaign into the work place. It is the PPB's intention to promote worksite programs such as: 1. Company newsletter articles on positive parenting;. 2. Posters; 3. Bulletin board messages; 4. Encourage company supported community volunteerism to address risk factors and; 5. Encourage a family friendly business ethic. Further, the PPB and the Grant Coordinator will work in a collaborative effort with the community's various agencies and service providers to sponsor an annual Youth Summit and Mayor's Conference for Youth and Family as a method for capturing information to both assist in the development of these programs, and as ameans to determine if we are accomplishing the overall outcome that we hope the community gains through this strategy. The PPB recognizes both the importance and absolute necessity of gathering input and working hand in hand with the youth of the community. As evidenced within the representation of the PPB, the young adults of this community are valued for their concerns and opinions. Further, as demonstrated Santa Clarita's Investment in Youth, OCR, Title V, Re-application 1996-97 ¢a aidso�aer r throughout this proposal, a number of programs have been developed, as well as coordinated, entirely by youth of this community. In order to generate the type of community -wide mobilization that is absolutely essential to the success of the numerous promising approaches that the PPB has identified, it is recognized that a collaboration of community efforts must first be achieved. With the Youth Alliance and the PPB serving as the focal point for the delivery of prevention type services, Santa Clarita's Investment in Youth will be accomplished through the combined efforts of the agencies, groups and associations listed below: • City of Santa Clarita • Wm. S. Hart Union Haigh School District • Castaic Union School District Newhall School District • Sulphur Springs School District • Saugus Union School District • Law Enforcement • Coalition organizations: Anti -Gang Task Force, Coordinating Council, Santa Clarita Chamber of Commerce, Healthy Cities, PTA's, and the Human Relations Forum • Boys and Girls Club of Santa Clarity • Service and nonprofit groups: United Mothers, Mad About Rising Crime, Rotary Club, Optimists, Lions Club, Zonta, Interfaith Council, Santa Clarita Valley Child and Family Development Center Further, even prior to receiving information from OCJP concerning the request for proposals, the Youth Alliance had already begun the process of community mobilization as evidenced by: 1. Articles in local newspapers regarding identified risk factors and program strategies including: A. Initial announcements about the Youth Alliance (Signal, November 2, 1994) B. Risk focused prevention strategy announcement (Daily News and Signal, March 17, 1995) C. Announcements for quarterly Youth Alliance Meetings 2. Presentations to organizations on the risk focused prevention process and the mission of the Youth Alliance. Presentations were made to: Canyon High School Youth Forum, Castaic Middle School, Interfaith Council, Coordinating Council, Rotary Club, Human Relations Forum, Anti -Gang Task Force, Healthy Cities Council, Optimist Club, City Council, Chamber of Commerce. 3. The development of a Youth Alliance newsletter. The PPB has developed a three-year action plan which outlines the year to year mobilization accomplishments that the PPB intends to achieve. The action plan for Phase II targeting the Canyon Country area (November 1996 - October 1997) is as follows. 1. General presentations to promote the parenting campaign, anti-drug and alcohol Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 =V_W programs. 2. Presentations to youth agencies in target areas to encourage developing bonding programs with clear standards and healthy beliefs. 3. Copies of newsletter focusing on strategies for building protective factors. 4. Arrange mini -conference with law enforcement, schools and service agencies to share information, gather ideas and increase cross -communication. 5. Annual Youth Summit. Santa Clarita's Investment in Youth, OC7P, Title V, Re-application 1996-97 h) PROJECT BUDGET NARRATIVE In order to accomplish the goals of Santa Clarita's Investment in Youth Program, The PPB has identified a Grant Coordinator. The Coordinator is responsible for the day to day operations of the Investment in Youth Program. Working closely with the City Manager and the PPB, the Grant Coordinator is charged with the task of ensuring that the requirements of the grant are handled properly and correctly. The Grant Coordinator is the focal point of the coordination of services provided by the community's many resources. With over 500 identified and possible resources in our community, this will be an integral part of the success of our Investment in Youth Program. Since the elimination of the duplication of efforts is one of the primary advantages of this research -based methodology, it is vital to provide this service to the program and the community itself. In addition to the Grant Coordinator, the proposal identifies a clerk position. This part-time position is funded by grant fund and is responsible for all the clerical functions that go along with the Investment in Youth Program. This, as well as the Grant Coordinator, is an integral part of the Investment in Youth Program and vital to its success. Operating expenses identified in the budget include items such as the cost of attending the OCJP training session as identified in the request for proposal. Also included are the expenses such as those required in the day to day operations of the Investment in Youth Program which include office supplies, printing, postage, advertising, etc. A line item for the cost of the audit is included as required. The City of Santa Clarita is providing the work space for the Grant Coordinator and clerk as an in-kind match. Also included in the budget are the costs of the programs identified as service gaps related to our priority risk factors: the availability of Drugs and Alcohol and Alienation and Rebelliousness. During the Resource Assessment, it became clear that there are various resources in our community which can meet the needs identified as service gaps. The SANE Program, provided as a cash match by the City of Santa Clarita, is an integral part of our community's elementary education system. With SANE in all four elementary school districts, it provides an extremely successful drug and alcohol education program. The program, which also includes a component dealing with gang resistance, includes components in all four domains: self- esteem, peer resistance, and parenting. The City of Santa Clarita is committed to continuing the funding, as well as the expansion of the program into the junior highs, and will continue to fund the SANE program in the future. As research has indicated in the Priority Risk Factor Strategy, the need for drug and alcohol education programs to continue into the junior high is crucial to the success of the Investment in Youth Program. Our data indicates that the biggest change in attitudes begins in the 7th and 8th grades and many students have expressed the need to have this program continue into the junior high schools. The funding of this program will be vital to the success of Santa Clarita's Investment in Youth Strategy. Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 wplo d v The Primary Intervention Program included in this proposal is a continuation of an existing programs and the expansion of additional programs in the Canyon Country area. The Parent Project is another program included in this proposal. Throughout the process of the risk and resource assessment, it became quite clear that the need for parent effectiveness classes was a definite service gap in our community. Campaigns, advertisements, awareness slogans, etc. have all been identified as a means of creating a community aware of their parental responsibilities. The Developing Capable People and Natural Helpers programs included in this proposal are early prevention programs which address the domains of self-esteem and peer resistance. Developing Capable People provides the tools necessary to effectively deal with young people and tum control over to them as soon as possible so they have power over their own lives. Natural Helpers is a comprehensive peer helping peer program that taps into the natural network that already exists in a school. This program trains students to help their friends, take care of themselves, set boundaries for themselves, and report serious problems to school adults. Funding will also be used as a match for a collaboration with the local school district to implement the Gang Alternative and Prevention Program (GAPP). GAPP concentrates on predelinquent elementary and junior high school age youth who are identified as at risk for serious gang/drug involvement. Services provided by the program are individual and group counseling, utilization of prevention resources provided by public, private and religious organizations, bicultural and bilingual services to help meet the needs of youth and their parents, special programs such as tutoring and parent education and recreational, educational and cultural experiences. With the assistance of Title V funding, Santa Clarita is further expanding the Investment in Youth Program and continuing with the implementation of risk focused prevention in our community. Santa Clarita's Investment in Youth, OCJP, Title V, Re-application 1996-97 riid INSTRUCTIONS FOR PREPARING THE BUDGET A. General OCJP requires the applicant to develop aline item budget which will enable them to meet the requirements of the grant, ensure the successful implementation of the project and be cost effective. Applicants are thus instructed to prepare a realistic and prudent budget. The following information is provided to assist in the preparation of the budget. Strict adherence to all required and prohibited items is expected. Where the applicant does not budget for a required item, OCJP will assume the applicant will use its own funds. Failure by the applicant to include required items in the budget does not exclude responsibility to comply with those requirements during the implementation of the project. B. Match Requirements The program guidelines specify whether match is required. The following information is provided to clarify match policies and to assist the applicant in the calculation of the match. 1. Match a) Asset Forfeitures Funds derived from law enforcement actions (e.g., assets from federal or state forfeiture proceedings) are allowable match, if permitted by the program guidelines. b) State Funds Matching State or Federal Funds State and/or federal funds can be used to match other state and/or federal funds only if all of the following conditions have been met: 1) The other funding source does not prohibit this practice; 2) The funds are to be used for identical activities (e.g., to augment the project); and 3) The project has obtained prior written approval from OCJP, or specific program guidelines allow this practice. 2. Type of Match a) Cash Match Cash match, also known as hard match, is revenue from a source other than state or federal funds that is budgeted for the project. Cash match is often derived from the local funding resources committed to a project such as county general fund revenue, United Way contributions, private donations or profits from fund raising events. When used to augment the project, cash expenditures for items such as personnel, facilities and supplies may be considered cash match if not in violation of the prohibition on supplanting (see Supplanting Prohibited, Grantee Handbook, Section 1313). b) In -Sind Match In-kind match is allowed. In-kind match, also known as soft match, refers to goods and services which are contributed to the project, have a dollar value Office of Criminal Justice Planning 25 BUDGET CATEGORY AND LINE -ITEM DETAIL A. Personal Services - Salaries/Employee Benefits COST (1) Full Time Project Director - Salary 45,616 (1) Part Time (3/4 time) Clerk - Salary 10,600 Benefits - Project Director 12,559 Clerk 1,343 TOTAL 70,118 Office of Criminal Justice Planning 27 BUDGET CATEGORY INSTRUCTIONS A. Personal Services - Salaries/Employee Benefits 1. Salaries Personal services include all services, performed by staff who are directly employed staff by the applicant. All other are to be shown as consultants in the Operating Expenses Category supported by a memorandum of understanding, contract or operational agreement. Such documentation must be kept on file by the grantee and made available for review during an OCJP site or monitoring visit or audit. However, in the case of grants being passed through a grantee to be operated by another agency, the staff from the second agency will be shown in the Personal Services Category. In either case they may be salaried or hourly, full- or part-time positions. Sick leave, vacation, holidays, overtime and shift differentials must be budgeted as salaries. If agency personnel have accrued sick leave or vacation time prior to the approval of grant funding, they may not take that time off using project funds. 2. Benefits Employee benefits must be identified by type and percentage of salaries. Applicants may use fixed percentages of salaries to calculate benefits. Budgeted benefits cannot exceed those already established by the applicant. Employer contributions or expenses for social security, employee life and health insurance plans, unemployment insurance and/or pension plans are allowable budget items. Other benefits, such as uniforms or California Bar Association dues, if negotiated as a part of the employee benefit package, are allowable budget items. 3. Instructions a) Salaries A line -item is required for each different position/classification, but not for each individual employee. If several people will be employed full- or part- time in the same position/classification, provide the number of full-time equivalents (e.g., three half-time clerical personnel should be itemized as 1- 1/2 clerical positions). b) Employee Benefits Generally, provide one level of line -item detail unless further explanation is needed. A line -item is required for each different position/class, but not for each individual employee unless the benefits vary from person to person in a position/class. If several people will be employed full-time or part-time in the same position/class, provide the number of full-time equivalents. Office of Criminal Justice Planning 28 c) Totals Place the total amount for this category in the space provided at the bottom right corner of the form. Office of Criminal Justice Planning 29 B. BUDGET CATEGORY AND LINE-ITEM DETAIL Operating Expenses COST Travel & Training 2;500 Mileage 300 Office Supplies / Equipment 500 Postage 150 Advertising / Promotion (including video) 12,500 Audit 2,000 Facility Rental (city in-kind match) 4,525 Professional Services / Programs: Drug & Alcohol Education 51,932 Parent Project 5,000 Primary Intervention Program 80,000 LA Co. SANE (city cash match) 230,000 Youth Summit (city cash match) 10,000 ® The applicant will use the state travel policy ❑ The applicant will use a travel policy other than the state's. The applicant will use the written policy of which is more / less restrictive than the state's. (circle one) 399,407 TOTAL OCJP-A303b Office of Criminal Justice Planning 30 BUDGET CATEGORY INSTRUCTIONS B. Operating Expenses 1. Allowable Expenses Allowable operating expenses are defined as necessary expenditures exclusive of personnel salaries and benefits and equipment. Refer to Section 2230 of the Grantee Handbook regarding the allowable expense items which can be included in the operating expense category. Rented or leased equipment must be budgeted as an operating expense. Confidential funds expenditures and computer equipment rentals are allowable budget items (see Confidential Funds Expenditures). 2. Travel Budget for all anticipated travel related to the project. Applicants must include sufficient per diem and travel allocations for persons to attend one required OCJP training conference. Since the conference could be held in either the northern or southern part of the state, it is recommended that applicants budget for the most expensive of the two alternatives. If several staff will be attending the same event, budget for the total number of people. A minimum of one project staff person from each participating agency must attend the training conference. Applicants should budget a minimum of $150 for registration fees for each person plus the state per diem rate. Additionally, the fiscal officer or designee responsible for financial reporting to OCJP must attend one of the grants management workshops conducted by OCJP. Applicants should budget for a minimum of $40.00 for registration fees for each person attending. The state mileage rate is a maximum of 24 cents per mile unless a higher rate is justified. When project employees are authorized by project department heads or designees to operate a privately owned vehicle on project related business, the employee will be allowed to claim 24 cents per mile without certification or up to 30 cents per mile with an annual certification that the cost of operation of the vehicle equals or exceeds the amount claimed. This documentation must be on file and available for audit but should not be submitted with this application. Refer to Section 2236 of the Grantee Handbook regarding travel and per diem policies including out-of-state travel. a) Instructions - Travel Generally provide one level of line -item detail unless further explanation is needed. Check the appropriate box and complete the travel policy statement at the bottom of the form. Use the following state travel policies for budgeting travel expenses: Office of Criminal Justice Planning 31 Mileage The reimbursement rate to operate a privately -owned vehicle is from 24 cents per mile to 30 cents per mile. Meals Breakfast $5.50- Breakfast may be claimed when travel commences at or prior to 6:00 am. Breakfast may be claimed on the last fractional day of a trip of more than 24 hours if travel terminates at or after 9:00 am. Lunch $9.50- Lunch may not be claimed for travel less than 24 hours. Lunch may be claimed if the trip begins at or before 11:00 a.m. and may be claimed on the last fractional day of a trip of more than 24 hours if the travel terminates at or after 2:00 p.m. Dinner $17.00- Dinner may be claimed if the trip begins at or before 4:00 p.m. Dinner may be claimed when travel terminates at or after 7:00 p.m., whether on a one day trip or on the last day of a trip of more than 24 hours. Incidentals $ 5.00 - Incidentals may be claimed for trips of 24 hours or more. Total $37.00 Lodging Statewide without a lodging receipt is $24.99 Statewide with a lodging receipt is the actual lodging expense up $79.00 plus applicable taxes. Other Taxi, airport shuttle, etc., that exceeds $3.50 must be supported by receipt. Parking in excess of $6.00 must be supported by receipt. 3. Consultant Services Refer to the Grantee Handbook Section 2237 regarding consultant services policies. If a specific consultant is identified as a sole source, additional justification will be required if the applicant is selected for funding (refer to Grantee Handbook 4500, Sole Source Requests). Office of Criminal Justice Planning 32 a) Instructions - Consultants Generally, provide one level of line -item detail unless further explanation is needed. 4. Facility Rental Refer to Grantee. Handbook Section 2232 regarding facility rental policies. Up to $10 per square foot annually (83 cents per square foot per month) without maintenance or $12.50 per square foot annually ($1.04 per square foot per month) with maintenance is allowed for facility rental. If the rental cost for office space exceeds these rates, it must be consistent with the prevailing rate in the local area. This documentation must be on file and available for audit and should not be submitted with the application. 5. Rented or Leased Equipment If equipment is to be rented or leased, an explanation and cost analysis will be required if the application is selected for funding. ,Refer to Grantee Handbook Section 2233 regarding the specific policy. 6. Emergency Fund Procedures Victim service applicants may budget up to five percent of the total project cost for victim -related emergencies in accordance with criteria specified in the program guidelines. If emergency funds are budgeted, applicants selected for funding will be required complete and submit the Emergency Fund Procedures form which is provided in the OCJP Grantee Handbook Section 2235 and Appendix Q. Indirect Costs/Administrative Overhead Indirect costs are those not readily itemized or assignable to a particular project, but necessary to the operation of the organization and the performance of the project. The costs of operating and maintaining facilities, accounting services and administrative salaries are examples of indirect costs. Flat rates not exceeding 10% of personnel salaries (excluding benefits and overtime) or 5% of total direct project costs (excluding equipment) may be budgeted by applicants for indirect costs. Applicants must have on file an indirect cost allocation plan which demonstrates how the rate was established. Applicants funded with federal funds must have a federally approved indirect cost allocation plan. This plan must clearly indicate that line items charged to a direct cost category (e.g., "postage") are not included in the indirect cost category. All costs included in the plan must be supported by formal accounting records which substantiate the propriety of eventual charges. Office of Criminal Justice Planning 33 9. Audits Budget for the cost of obtaining a financial audit. Refer to the Grantee Handbook Section 8000 regarding this requirement. Allowable audit costs are as follows: If the total amount of the grant is less than or equal to $150,000, the applicant may budget up to $1,500 for the financial audit costs; or If the total amount of the grant is greater than $150,000, the applicant may budget up to 1 percent of the total grant for financial audit costs. 10. Total Place the total amount for this category in the space provided at the bottom right comer of the form.. Office of Criminal Justice Planning 34 BUDGET CATEGORY AND LINE -ITEM DETAIL C. Equipment COST CATEGORY TOTAL 0 PROJECT TOTAL 469,525 FUND DISTRIBUTION FEDERAL. STATE CASH MATCH IN-KIND MATCH 1. Amount of Funds 0 225,000 240,000 4,525 a. Percentage of Funds 0 48% 51 .1 % 0.9% ;n.,�akykS.7 Office of Criminal Justice Planning 35 BUDGET CATEGORY INSTRUCTIONS C. Equipment NOTE: Applicants must complete the Fund Distribution Section of OCJP A303c per instructions in item 5, even if no equipment is being budgeted. 1. Allowable Expenses Refer to Grantee Handbook Section 2300 for specific policies regarding allowable equipment expenditures. Equipment used solely for project activities may be budgeted if it is essential to the implementation of the project. Rented or leased equipment must be budgeted as an operating expense. Lease to purchase agreements are generally not allowable. If a lease to purchase is requested, prior approval by OCJP is required. Refer to Grantee Handbook Section 2343 regarding such requests. 2. Computers A request to utilize grant funds for the purchase of computer equipment, software and related costs, including the proposed automated system purchase documents is required. Refer to Grantee Handbook Section 2340 regarding instructions for submission and Appendix E for forms to be submitted. a) Instructions - Automated Systems and/or Computers Refer to Grantee Handbook Appendix E to request the purchase of automated systems/computers. Answer the appropriate questions with sufficient information to explain the requested system/computer. The amount of information necessary will be determined by the complexity of the proposed system. By submitting this request along with the signed Grant Award Face Sheet, the Project Director certifies that all resources (e.g. hardware, software, personnel and telecommunications) to be utilized by this project are in compliance with all applicable standards, policies and procedures for automated systems as contained in the agency's local policies and operating procedures, the Grant Award Agreement and the OCJP Grantee Handbook. 3. Automobiles Automobiles are allowable budget items. If included in the budget, substantial justification demonstrating the grant -related need will be required before finalization of the Grant Award Agreement., Refer to Grantee Handbook Section 2331 for specific details regarding authorization requests. 4. Instructions -Equipment Office of Criminal Justice Planning 36 A line -item is required for each different type of equipment, but not for each spec piece of equipment (e.g., three dot-matrix printers should be one line -item not three). a) Category Total Place the total amount for this category in the space provided at the bottom right comer of the form. 5. Instructions - Project Total/Fund Distribution (OCJP A303c) -- Must be completed, even if no equipment is budgeted. a) Project Total Place the total amount for the entire budget in the space provided at the bottom right hand comer of this form. b) Fund Distribution Place the total amount of state and/or federal funds being requested in this application and place the total amount of cash and/or in-kind match being provided by the applicant in the space provided at the bottom of this form. Office of Criminal Justice Planning 37 Complete the Other Funding Sources form (OCJP 653) to report the total funds available to support the activities related to accomplishing the goals and objectives of the Grant Award Agreement. In the Grant Funds column, report the OCJP funds requested by category; in the Other funds column, report all other funds available to support the project by category and then calculate the totals by category is the Program Total column. Total each column down to arrive at the total program funds available. (Rev, 1/94) THIS FORM DOES NOT BECOME PART OF THE GRANT AWARD. Office of Criminal Justice Planning 38 ADDITIONAL SIGNATURE AUTHORIZATION Grant Award # JC9501 7953 Applicant: City of Santa Clarita Project Title: Santa Clarita's Investment in Youth Grant Period: 11/1/96 to 10/31/97 The following persons are authorized to sign for. Project Director Signature Pamela Matsuoka Na—me Signature Rick Putnam Ma—me Signature Name Signature Name signature Name Approved By:. Project Director. Financial Officer. Regional/Local Planning Director. Office of Crimiad lmtice tlaamn� Financial Officer Signature Steve Stark IN Signature Barbara Boswell Name Signature Name Signature Name Signature Name Date Date Date DISCLOSURE OF LOBBYING ACTIVITIES App. br ONO 0118.0046 Complete this form to oi3c103e krttbvina aaivitiaa mutsuanr m 31 u c r: 1149 Federal Action: 3. Statum of Federal Action:. 3. Fart Type, tract ❑ a. bid/oQmr/application ❑ a, initial filing eat b, initial award b. material change perative agreement c. post award n For Material Change Only;n guarantyn insurance F year Quarter date of last reportd Addres of Reporting Entity: S. If Reporting Entity tet No. 4 is Sabawards, Enter Name and Address of Prima O 3ubawardee Tier_, if known: - Kit �64.v Congressional District, if kssososr--7 ia� ores S. Federal Department/Agencyr. CVV S. Federal Action Number, ij•kssas&w: V-� \ \ 10. a. Name and Address of Lobbying Entity .finding address if (if individual, last name, first name. MI): - feaeea C401arri M.W ass L&A. sla...r) 11.. Amount of Payment (cheek all that apply): 13. Type of Payment (check all that appy): S O actual. O planned ❑ a. retain ❑ b. onetime fee ❑ c. commission 12. Form of Payment (check all that apply): ❑ a rash O d. contingent fee ❑ b. in-kind; specify: nature ❑ e. deferred value ❑ f. other, spedly: 14. Brief Description of Services Performed or to be Performed and Date(*) of Service, Including offloWs), employae(s), or Member(&) contacted, for Payment indicated in item 11: (eases CootbaYae 9h�ea) 9P-U.t.A. r cereal 16. Continuation Shaet(e) SF -LLL -A attached: O Yes ❑ No 10. Information requested through this form is authorized by Title 31 U.S.C. Signatures Section 1362. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction Print Nama was made or entered into. This disclosure is required pursuant to 31. U.S.C. 1362. This information will be reported to the Congress semi-smmnally and will Mas: be available Por public inspection. Any person who fails to Me the required disclosure shall be subject to a civil penalty of not lame than $10.000 and not Telephone No- -than 0100,000 for each each failure. Data Federal Use Only: Authorized for Local Reproduction Standard Form - LLL OHue of Criminal Justice Pta000f IhSTHUCTIONS FULL COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING AC71VrrMS This disclosure form damn be completed by the reporting entity, whether subserarde , or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material chs-ge to a previous (Ding;, pursuant to title 31 UA.C. section 1932. The filing of a form is required for each payment or agreement to male payment to any lobbying entity for influencing or attempting to influence as officeror employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congres in concoction with a covered Federal action. Use the SF -LLL -A Continuation Sheat for additional information if the space on the form is inadequate. Complete &.4 items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 2. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the data of the last previously submitted "port by this reporting entity for this covered Federal action.. 4. Enter the fall name, address, city, state and zip code of the reparting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient Identify the tier of the subawardee, e.g., the first subawarde , of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrane and contract awards under Penta. S. If the organization filing the report in item 4 checks "Subaward"," then enter the full name, address, city, state and zip code of the prime Federal recipient Include Congressional District, if known S. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.. 7. Enter the Federal program name or description for the covered Federal action (item 1). it known, enter the fail Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. S. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e. ff, Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract, Smut, or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g„R{FP-DE-90-001.” 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loam commitment for the prime entity identified in item 4 or S. 10. (a) Enter the fall name, address, city, elate and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Inst Name First Name, and Middle Initial @fin. Il. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. - 12. Check the appropriate box("). Check all boxes that apply. If payment in nude through an in-kind contribution, specify the nature and value of the in-kind payment 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist baa performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal official. Identify the Federal official(s) or employ"(s) contacted or the officer(@), employee(@), or Membsr(s) of Congress; that were. contacted. 13. Check whether or we a SF.LLI_A Continuation Shest(s) is attached. 18. The certifying official &hall sign and date the form, print his&" name, title and telephone number. Nbge mpamog burden for ihi..oileedau of Wmn.tion is estimated m arengs 30 mint.. per rwpma iwiudiag time for rvrie.ing iur'r" mw, aaamhiog edaeog dam aw, gathering end ra-muini.g the date waded, and mmpladng and renewing the mileenoa of iaformaaon.. Send mmma.te rawgegarding the burden estimate or my "bar a.peet of this mci lionim of informadw, ioudiag mMiwd .. for reducing this barda., m the Omav of M.mmt and Budget, Papaneark Radeenan Pm)rt (0348-0049). Wuhiagwn, O.C. 20= Office of Criminal kmtice Planning DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB 0348-0048 CONTINUATION SHEET Offim of Cnaur l lusa� PLaoinQ Appendix B Juvenile Justice and Delinquency Prevention Branch Title V Grant Award Amounts FY 1996/97 Grantee Grant Award Required Cash/In-Kind Match Total Project Costs City of Santa Clarity $225,000 $45,000 $270,000 City of Kerman $225,000 $45,000 $270,000 County of San Diego $411,700 $82,340 $494,040