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HomeMy WebLinkAbout1996-01-09 - AGENDA REPORTS - LACFCD AGMT (2)City Manager Item to be presented Rick Putnam CONSENT CALENDAR DATE: January 9, 1996 SUBJECT: LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AGREEMENT DEPARTMENT: Parks, Recreation, and Community Services The Santa Clara River Trail Phase II project is under construction. This project is located on the north side of the Santa Clara River between Sierra Highway eastward to Lost Canyon Road. The project is currently scheduled to be completed in February of 1996, with exception of a 300 foot section of levee improvement which was to be constructed by Los Angeles County Flood Control District (LACFCD). Due to the threat of winter rains, LACFCD has requested that the City incorporate the levee improvement into the current Santa Clara River Trail Phase II construction. Construction of the levee as part of the trail project will assist in completing the trail, eliminate future trail closure when the levee is built at a later date, and provide permanent flood protection. The County of Los Angeles has drafted an agreement to be entered into with the City of Santa Clarita, whereby, the County will pay for the construction costs of the permanent levee. The cost of the permanent levee improvement will not exceed $310,000. Due to the unforseen timing of this issue and the City Manager's approval (see attached memo), staff has directed the contractor performing the river trail work to proceed with the permanent levee construction. The City Council approved an increase in revenue and budget for the levee improvement during the midyear budget process. The City Attorney has reviewed and approved the agreement. 1. Approve entering into an agreement with Los Angeles County Flood Control District for the construction of the permanent levee as part of the Santa Clara River Trail Phase II project. 2. Authorize staff to increase the contract amount for Stevens Construction, Inc. by $255,000 to include the construction cost for the levee. Increase the purchase order to David Evans and Associates by $35,000, and Willdan and Associates by $20,000 to support levee design and inspection services. Agenda Item:, Funding is available in account #28-99046-227. Los Angeles County Flood Control District Agreement Interoffice Memorandum Location Map Agreement Letter council /leveeugr.rjl AGENDA REPORT City Manager Approval �k Item to be presented by: Rick Putnam CONSENT CALENDAR DATE January 9, 1996 SUBJECT: LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AGREEMENT DEPARTMENT: Parks, Recreation, and Community Services The Santa Clara River Trail Phase II project is under construction. This project is located on the north side of the Santa Clara River between Sierra Highway eastward to Lost Canyon Road. The project is currently scheduled to be completed in February of 1996, with exception of a 300 - foot section of levee improvement which was to be constructed by Los Angeles County Flood Control District (LACFCD). Due to the threat of winter rains, LACFCD has requested that the City incorporate thelevee improvement into the current Santa Clara River Trail Phase II construction. Construction of the levee as part of the trail project will assist in completing the trail, eliminate future trail closure when the levee is built at a later date, and provide permanent flood protection. The County of Los Angeles has drafted an agreement to be entered into with the City of Santa Clarita, whereby, the County will pay for the construction costs of the permanent levee. The cost of the permanent levee improvement will not exceed $310,000. Due to the unforseen timing of this issue and the City Manager's approval (see attached memo), staff has directed the contractor performing the river trail work to proceed with the permanent levee construction. The City Council approved an increase in revenue and budget for the levee improvement during the midyear budget process. The City Attorney has reviewed and approved the agreement. 1. Approve entering into an agreement with Los Angeles County Flood Control District for the construction of the permanent levee as part of the Santa Clara River Trail Phase II project. 2. Authorize staff to increase the contract amount for Stevens Construction, Inc. by $255,000 to include the construction cost for the levee. 3. Increase the purchase order to David Evans and Associates by $35,000, and Willdan and Associates by $20,000 to support levee design and inspection services. Agenda item: 9 Funding is available in account #28-99046-227. Los Angeles County Flood Control District Agreement Interoffice Memorandum Location Map Agreement Letter council f le ueeagr. rj l THIS AGREEMENT by and between the COUNTY OF LOS ANGELES, a Political subdivision of the State of California, hereinafter referred to as "COUNTY," acting on behalf of the Los Angeles County Flood Control District, a body corporate and politic; and the CITY OF SANTA CLARITA, a political subdivision in the County of Los Angeles, hereinafter referred to as ^CITY." WHEREAS, COUNTY is administering all matters for the Los Angeles County'Flood Control District pursuant to Section 56-3/4 of the COUNTY'S Charter and in accordance with an Agreement approved on December 26, 1984, between the COUNTY and the Los Angeles County Flood Control District; and WHEREAS, CITY is constructing a bike trail along the north bank of the Santa Clara River in the Sand Canyon area, herein- after referred to as "TRAIL"; and WHEREAS, COUNTY has an interest in constructing a levee hereinafter referred to as "LEVEE IMPROVEMENTS," to provide protection to the mobile home park located at 18204 Soledad Canyon Road in the City of Santa Clarita; and WHEREAS, CITY has determined that it will be necessary to modify LEVEE IMPROVEMENTS adjacent to TRAIL; and -2 - WHEREAS, CITY is willing to administer a contract for the construction of TRAIL and LEVEE IMPROVEMENTS, hereinafter collectively referred to as *PROJECT"; and WHEREAS, LEVEE IMPROVEMENTS shall consist of an armored earthen berm, riprap and an access road; and WHEREAS, PROJECT is within the jurisdictional limits of CITY; and WHEREAS, PROJECT is in the mutual interest of CITY and COUNTY; and WHEREAS, COUNTY is willing to pay CITY for construction of LEVEE IMPROVEMENTS. NOW, THEREFORE, in consideration of the mutual benefits to he derived by both CITY and COUNTY and of the promises herein contained, it is hereby agreed as follows: (1) CITY AGREES: a. To instruct the TRAIL contractor to implement change orders to construct LEVEE IMPROVEMENTS as shown on plans marked "Exhibit A" attached, and hereby made a part of this Agreement. -3- b. To pay $So,00o of, the construction cost for LEVEE IMPROVEMENTS. c. To furnish an accounting of funds upon acceptance of construction of PROJECT. d. That upon completion of construction of the PROJECT, CITY shall assume the responsibility for the operation and maintenance of the PROJECT. e. To provide COUNTY with was constructed^ duplicate drawings for PROJECT. (2) COUNTY AGREES: a. To pay CITY upon execution of this Agreement and within ten (10) days of receipt of the invoice therefor, but not more than thirty (30) days after 'PROJECT completion, for the construction cost of LEVEE IMPROVEMENTS in accordance with the payment schedule, shown in "Exhibit s," not to exceed two hundred seventy-six thousand five dollars ($276,005). (3) IT IS MUTUALLY UNDERSTOOD AND AGREED: a. That CITY and COUNTY shall have no financial obligation to each other under this Agreement, except as herein expressly provided. -4- b. CITY agrees to provide contract administration for construction contract. It is mutually understood and agreed that during construction of PROJECT,. CITY shall furnish an inspector or other representative to perform the usual functions of an inspector, and COUNTY may also furnish an inspector at no cost to CITY. Said two inspectors shall cooperate and consult with each other. C. -That this Agreement can be amended or terminated by mutual written consent of both CITY and COUNTY. d. That in contemplation of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties of an Agreement, as defined in Section 895 of said Code, the parties hereto, as between themselves, pursuant to the authorization contained in Section 895.4 and 895.6 of said Code, will assume the full liability imposed upon it or any of its officers, agents, or employees by law for injury caused by any negligent or wrongful act or omission occurring in the performance of this Agreement to the same extent that such liability would be imposed in the absence of Section 895.2 of said Code. -5 - To achieve the above -stated purpose, each party indemnifies and holds harmless the other party for any cost or expense that may be imposed upon such other party solely by virtue of said Section 895.2. The provisions of Section 2778 of the California Civil Code are, made part hereof as if incorporated herein. e. The term or phrase "contract administration," as used or implied in this Agreement, shall include inspection, estimating, project coordination, liaison, construction surveys, materials inspection and testing, and general quality control. f. That the provisions of any previous assumption of Liability Agreement heretofore entered into between the parties hereto are inapplicable to this Agreement. . IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers, duly authorized, by the CITY OF SANTA CLARITA on 1995 and by the COUNTY OF LOS ANGELES on ATTEST• JOANNE STURGES Executive Officer -Clerk of the Board of Supervisors BY DEPUTY APPROVED AS TO FORM DE WITT W. CLINTON County Counsel BY DEPUTY ATTEST: CITY OF SANTA CLARITA 1995. COUNTY OF LOS ANGELES, acting on behalf of the Los Angeles County Flood Control District BY CHAIR, BOARD OF SUPERVISORS APPROVED AS TO FORM 1995 BY CITY ATTORNEY BY BY CITY CLERK CITY MANAGER CI'T'Y OF SANTA CLARITA INTEROFFICE MEMORANDUM TO: George 92,1995 City Manager 4-M FROM: Rick Puctor, Parks, Recreation, and Community Services DATE: Decemb SUBJECT: Santa Clara River Trail Phase II Levee Improvements As you are aware, the Santa Clara River Trail Phase H project is currently under construction. This project is located on the north side of the Santa Clara River between Sierra Highway eastward to Lost Canyon Road. The project is currently scheduled to be completed in February 1996. A 300 -foot section of the -trail was to be constructed by Los Angeles County Flood Control District (LACFCD) during the spring of 1995. This project was not constructed and LACFCD has requested that the City incorporate this improvement into the current Santa Clarita Riyer Trail Phase H trail construction. The County of Los Angeles has drafted an agreement to be entered into with the City of Santa Clarita, whereby, the County will pay for the construction costs of the permanent levee. The City Attorney has reviewed and approved the draft agreement which would be presented to Council for approval at their January meeting. The cost of this portion of the project is estimated at $226,000 and will be reimbursed by LACFCD. (Attached is a letter from the Los Angeles County Flood Control District stating their willingness and commitment to fund the construction of this project) Based on our recent conversation and the attached written commitment by LACFCD to pay for constructing the levee, staff has directed the contractor to proceed immediately with the project. Waiting until January and formal approval of the agreement to start construction of the levee would jeopardize the City's ability to construct this part of the trail until after the rainy season which would add substantial cost to the project and result in a delay in completing the trail system. REP:WJW plandoftcrtmem.rep HARRY W. STOML IX ever COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS November 20, 1995 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 919034331 Tdry6mr. (119)153-5100 ADDRESS ALL CORRESPONDENCE TO: P.090X 1160 ALHAMBRA. CALIFORNIA 9190-1160 9e REPLY PLEASE B-2 REFER TO FLt Mr. Wayne Weber Park Development Administrator City of Santa Clarita Department of -Parks and Recreation 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355-2107 Dear Mr. Weber: SANTA CLARA RIVER LEVEE IMPROVEMENT This is a follow up to your conversation with Mr. Phil Doudar of my staff regarding the City's and County's cooperative project to construct levee improvements on the north bank of the Santa Clara River. The Department of Public Works will a3 funding to include the levee construction bike trail. A member of my staff will be work out the details and to draft agreement. Your City's willingness improvements in your bike trail project -range for the necessary with the City's proposed contacting you shortly to a cooperative financial to include the levee .s greatly appreciated. If you have any further questions, please contact Mr. Phil Doudar at (818) 458-4921 of our Building and Safety/Land Development Division, or Ms. Shari Afshari of Flood Management Group at (818) 458-7829. Very truly yours, HARRY W. STONE Director of Public Pub licWorks ONEr�_� GLO Deputy Direor PXD:lpl D/Lmisc./Mr. Weber