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Home My WebLink About1996-04-23 - AGENDA REPORTS - PGM SUPPLEMENT SLTPP (2)AGENDA REPORT City Manager Approval Item to be presented by: Rick Putnam CONSENT CALENDAR DATE: April 23, 1996 SUBJECT: PROGRAM SUPPLEMENT FOR STATE/LOCAL TRANSPORTATION PARTNERSHIP PROGRAM RESOLUTION NO. 96-47 DEPARTMENT: Parks, Recreation and Community Services BACKGROUND The State/Local Transportation Partnership Program (SLTPP) identifies and participates in funding locally supported projects. Caltrans' procedures for the Partnership Program require the execution of a Local Agency -State Master Agreement which was approved in March 1992. In addition, a Program Supplement must be executed for each approved project. The following projects have been accepted into Cycle 6 of the SLTPP program, and approval of the supplementalagreements are required at this time: SB96-5450(009): In the City of Santa Clarita on Santa Clara River Bikeway: Sierra Highway to Lost Canyon Road - Phase II: E.A. Number 07-927932 Maximum reimbursement potential $67,807 SB96-5450(011): In the City of Santa Clarita on Newhall Ranch Road: Bouquet Canyon Road to McBean Parkway: E.A. Number 07-927933 Maximum reimbursement potential: $9,759 The reimbursement ratio for Cycle 6 projects is 5.88% of total eligible project costs. RECOMMENDATION Adopt Resolution No. 96-47, and authorize the City Manager to execute and submit Program Supplement Nos. 032 and 033 to Caltrans. ATTACHMENTS Resolution No. 96-47 Program Supplement Nos. 032 and 033 Agenda Item: Adopted: 4 - z 3 - /� RESOLUTION NO. 96-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AUTHORIZING THE EXECUTION OF PROGRAM SUPPLEMENT NOS. 032 and 033 WHEREAS, the City of Santa Clarita has applied for State share reimbursement funds from the State -Local Transportation Partnership Program to be used for eligible projects selected by the City; and WHEREAS, the State and City are required to enter into an agreement to define certain responsibilities relative to the accomplishment of the work on approved projects. THEREFORE, the City Council of the City of Santa Clarita hereby resolves as follows:. SECTION 1. Program Supplement Nos. 032 and 033 to the State -Local Master Agreement No, 5450 are hereby approved. SECTION 2. The City Manager is hereby authorized to execute the said Program Supplement Nos. 032 and 033. SECTION 3. The City Clerk shall certify to the adoption of this resolution. PASSED, APPROVED AND ADOPTED this day of 19 MAYOR ATTEST: CITY CLERK RESOLUTION NO. 96-47 April 23, 1996 - Page 2 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) § CITY OF SANTA CLARITA j I, Donna M. Grindey, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of 19_ by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS CITY CLERK Date: March 14, 1996 PROGRAM SUPPLEMENT NO. 033 Location: 07-LA-0-SCTA to Project Number: SB96-5450(011) STATE -LOCAL TRANSPORTATION E.A. Number: 07-927933 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: NEWHALL RANCH ROAD: BOUQUET CYN ROAD TO MCBEAN PARKWAY TYPE OF WORK: REPLACE THE EXISTING STREET BICYCLE USE LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X],Construction Estimated Costl State Share Funds Matching Funds FY96 $ 9759 Local OTHER OTHER $ 165974 FY97 $ 0 $ 156215 $ 0 I $ 0 FY98 $ 0 City of Santa Clarita STATE OF CALIFORNIA Department of Transportation BY BY Chief, Office of Local. Programs Project Implementation Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrances Accounting Officer Date �`� $ 9759..00 Chapterl Statutes l Item Year I Program 1BC1 Fund Source I AMOUNT 303 1995 2660-125-042 ,95-96 20.25.010.100 C 258010 042-T 9759.00 Page 1 of 3 07-LA-0-SCTA SB96-5450(011) SPECIAL COVENANTS OR REMARKS DATE: 03/14/96 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $9759 to be encumbered and reimbursed as follows: FY 95-96 $ 9759 FY 96-97 0 FY 97-98 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. Page 2 of 3 07-LA-0-SCTA DATE: 03/14/96 SB96-5450(011) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. 'In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work.' Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non -early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 6 (95/96) Project is 5.88%. Page 3 of 3 Date: March 14, 1996 „ PROGRAM SUPPLEMENT NO. 032 Location: 07-LA-0-SCTA to Project Number: SB96-5450(009) ` STATE -LOCAL TRANSPORTATION E.A. Number: 07-927932 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5450 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 03/09/92 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: SANTA CLARA RIVER BIKEWAY: SIERRA HWY TO LOST CANYON ROAD - PH II TYPE OF WORK: REPLACEMENT OF EXISTING BIKE LANES LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK (X].Construction Estimated Cost State Share Funds Matching Funds Page 1 of 3 FY96 $ 67807 Local OTHER OTHER $ 1153174 FY97 $ 0 $ 1085367 $ 0 $ 0 FY98 $ D City of Santa Clarita STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Project Implementation Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer �.,n�ey_ Date 3_}(�-qL $ 67807..00 Chapter Statutes I Item Year Program BCI Fluid Source AMOUNT 303 1995 2660-125-042 s95-96 20;25.010.100 C 258010 042-T 67807.00 Page 1 of 3 e 07-LA-0-SCTA SB96-5450(009) SPECIAL COVENANTS OR REMARKS DATE: 03/14/96 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $67807 to be encumbered and reimbursed as follows: FY 95-96 $ 67807 FY 96-97 0 FY 97-98 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget'Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. Page 2 of 3 K 07-LA-0-SCTA DATE: 03/14/96 SS96-5450(009) SPECIAL COVENANTS OR REMARKS C. Prior to reimbursement under this 'Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State -Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work: Supplemental Work eligibility is further defined under the Project Eligibility section of the Guildelines as limited to certain maximum costs and to non -early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 6 (95/96) Project is 5.88%. Page 3 of 3