HomeMy WebLinkAbout1996-07-09 - AGENDA REPORTS - PRINTING CONTRACTOR SC TRANS (2)City Manager Approval
Item to be presented by:
Ronald Kilcoyne
CONSENT CALENDAR
DATE: July 9, 1996
Tit
SUBJECT: SELECTION OF PRINTING CONTRACTOR FOR SANTA CLARITA
TRANSIT TIMETABLES
DEPARTMENT: Public Works
Twice yearly, the Transit Division revises its 20 -page system timetable to reflect any changes to bus
service that have been made in the previous six months. Each time the timetable is revised, 30,000
copies of the new edition are printed for free distribution to current and potential Santa Clarita Transit
passengers.
In May 1996, the Transit Division issued an Invitation to Bid (TR -95-96-33) for the printing of the Santa
Clarita Transit timetables. The Invitation to Bid was advertised and 33 bid packets were sent to printers
on the Purchasing bid list, 18 of which were local printers. As standard procedure, we provide bids to
the Valencia Industrial Association, Chamber of Commerce, and Bidnet for distribution. The City
received eight (8) responses. The sealed bids were opened on June 6, 1996,
NAME
Southern California Envelope and Printing
Excel Graphics
Paesano Printing
Lithographic Services
Anderson Printing
Zada Graphics
Cal Litho Arts
Business Supplies Unlimited
TOTAL BID PRICE
CITY
$9,942.63
Agua Dulce
$11,728.89
Santa Clarita
$13,893.89
San Fernando
$14,477.35
Santa Clarita
$15,079.00
Los Angeles
$16,140.00
Los Angeles
$16,279.72
Los Angeles
$17,406.60
Cathedral City
The apparent low bidder, Southern California Envelope and Printing Company, is considered non-
responsive because the company failed to submit a fixed cost for the entire contract period, as requested
in the terms of the Invitation to Bid. Therefore, the second lowest bidder, Excel Graphics, which did
guarantee their price for the entire term of the contract, is recommended.
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Over the two-year period, the cumulative cost of timetable printing will be $46,915.56. According to
Citypurchasing requirements, this amount requires City Council approval. The FY 1996-97 budget
anticipated this expenditure. The Transit budget for FY 1997-98 will also include this expenditure,
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Award the bid for timetable printing to Excel Graphics and authorize the City Manager to sign the
required documents and appropriate funds to Account Number 55-7000-211 in the amount of
$46,915.56 and authorize a 10 percent contingency expenditure should any change order to the contract
become necessary.
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