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HomeMy WebLinkAbout1996-08-27 - AGENDA REPORTS - PROPOSITION C FUNDS TRANSIT (2)AGENDA REPORT City Manager Approvf Al Item to be presented by: Ron Kilcoyne CONSENT CALENDAR DATE: August 27, 1996 SUBJECT: RESOLUTION CERTIFYING THE USE OF PROPOSITION C DISCRETIONARY FUNDS TO RELIEVE OVERCROWDING FOR THE TRANSIT DEPENDENT RESOLUTION NO. 96-109 DEPARTMENT: Public Works BACKGROUND At its meeting of the governing board on March 27, 1996, the Los Angeles County Metropolitan Transportation Authority (MTA) approved the Bus System Improvement Plan (BSIP) including a one-time appropriation of $34,798 to the City of Santa Clarita in Proposition C Discretionary Funds for Fiscal Year 1997. The BSIP is intended to improve service on overcrowded lines for the transit dependent. Staff is developing an operational plan to implement five additional hours of revenue vehicle service on week days to alleviate overcrowding, which is occurring on route 10/20 which runs the Soledad Canyon Road corridor, route 35 which runs McBean Parkway, Newhall Avenue and Lyons Avenue; and routes 50 and 55 which run Sierra Highway and San Fernando Road. RECOMMENDATION Adopt Resolution 96-109, approve the attached Memorandum of Understanding and authorize the City Manager to sign on behalf of the City. ATTACHMENTS Resolution 96-109 Memorandum of Understanding for Allocation of Proposition C Discretionary Funds for Overcrowding Relief to the Transit Dependent H:lHONEMCCAGENDA\0V RCROWAGN Vn Adopted: 9 c- 7 RESOLUTION 96-109 A RESOLUTION OF THE CITY OF SANTA CLARITA, CALIFORNIA CERTIFYING THE USE OF PROPOSITION C DISCRETIONARY FUNDS FOR RELIEF OF OVERCROWDING FOR THE TRANSIT DEPENDENT WHEREAS, the Los Angeles County Metropolitan Transportation Authority (LACMTA) is responsible for the administration of the Proposition C Discretionary Funds; and WHEREAS, the LACMTA approved the Bus System Improvement Plan; and WHEREAS, the City of Santa Clarita (Grantee) is an eligible funds recipient and desires to receive the FUNDS for this project; and WHEREAS, all contracts for financial assistance will impose certain obligations upon the Grantee; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA CLARITA does resolve as follows: SECTION 1 That the City of Santa Clarita hereby acknowledges that these funds are to be allocated to services that will relieve overcrowding for the most transit dependent customers and affirms through signature below that staff has been directed to develop a methodology for the allocation of these funds so that service quality for the transit dependent improves and that said allocation shall be contingent upon policy board approval of that methodology. SECTION 2 That the City Manager is authorized to execute, on behalf of the City of Santa Clarita, the applicable Memorandum of Understanding for this project. PASSED; APPROVED AND ADOPTED this day of 1996. Mayor ATTEST: City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) § CITY OF SANTA CLARITA ) I, DO HEREBY CERTIFY that the above and foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the day of 1996 by the following vote of Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk uFMIT Ii MEMORANDUM OF UNDERSTANDING FOR ALLOCATION OF PROPOSITION C DISCRETIONARY FUNDS FOR OVERCROWDING RELIEF TO THE TRANSIT DEPENDENT WHEREAS, on November 6, 1990, the voters of the County of Los Angeles approved by majority vote Proposition C, an ordinance establishing a one-half percent sales tax for public transit purposes; and WHEREAS, the Los Angeles County Metropolitan Transportation Authority ("MTA"); is the agency responsible for administering the tax; and WHEREAS, at its meeting of the governing board on March 27, 1996, MTA approved the Bus System Improvement Plan including a one-time appropriation of $10.4 million in Proposition C Discretionary Funds ("the Funds"), for Fiscal Year 1997 using the formula allocation process for all operators that receive regional funds, for an annual Countywide program to improve service on overcrowded lines for the transit dependent ("the Project'); and WHEREAS, the City of Santa Clarita ("the GRANTEE"), is an eligible operator and desires to receive the Funds to operate additional service on overcrowded lines with transit dependent riders; and WHEREAS, the Project will further MTA in meeting its goals of improved mobility and increased quality of life for its constituents; and WHEREAS, MTA and GRANTEE desire to agree to the terms and conditions described in this Memorandum of Understanding ("the MOU"). NOW, THEREFORE, in consideration of the mutual terms and conditions contained herein, MTA and GRANTEE hereby agree as follows: ARTICLE 1. PAYMENT OF FUNDS 1.0 To the extent the Funds are available, MTA shall make to Grantee a one-time grant of $34,798 subject to the terms and conditions contained herein. 1.1 This one-time grant shall be paid over a twelve (12) month period. MTA shall make four (4) quarterly disbursements with each disbursement not to exceed the amount of $8,699.50. MEMORANDUM OF UNDERSTANDING Name of Grantee ARTICLE 2. TERM 2.0 The term of this MOU will be in effect from July 1, 1996 through June 30, 1997. ARTICLE 3. INVOICE OF GRANTEE 3.0 Each quarter, Grantee shall submit one (1) invoice to MTA requesting the Funds not to exceed the amount $8,699.50. All invoices must include adequate information documenting the cost of the Project. ARTICLE 4. USE OF FUNDS 4.0 GRANTEE shall utilize the Funds in accordance with the MTA Proposition C Guidelines (as adopted by MTA in May 1992) ("the Guidelines"), only for operating assistance of the Project and in accordance with the MTA Board of Directors' action at its March 27, 1996 meeting. 4.1 GRANTEE shall not use the Funds to substitute for any other funds, service, or project not specified in this MOU. 4.2 GRANTEE shall not carryover any unused Funds to a subsequent fiscal year. 4.3 Any unspent Funds must be returned to MTA no later than 60 days after the completion of the FY 1997 fiscal and compliance audits performed either by the MTA or the GRANTEE. 4.4 Unused funds shall revert to the MTA. ARTICLE 5. REPORTING AND AUDIT REQUIREMENTS 5.0 MTA, and/or its designee, shall have the right to conduct a financial and compliance audit(s) of the Project. GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with conditions defined by this MOU and the Guidelines. 5.1 The GRANTEE shall comply with all Federal National Transit Database reporting requirements and shall submit a copy of said report to MTA. Allocation of Proposition C Discretionary Funds for Overcrowding Relief to the Transit Dependent Page 2 MEMORANDUM OF UNDERSTANDING Name of Grantee 5.2 The GRANTEE will submit a separate Transit Performance Measurement (TPM) report to the MTA for the fiscal year of this Project. 5.3 To measure the effectiveness of the addition of capacity, both in terms of relieving overcrowding and improving travel times; the GRANTEE shall submit to the MTA baseline measurements of average running times (end-to-end travel time of vehicles assigned to fixed routes) and average passenger loads (expressed as number of passengers over the average seating capacity of assigned vehicles) during the peak one-hour period at the peak load point of each service or bus line which GRANTEE intends to allocate additional service using funds provided under this MOU, prior to expenditure of funds. 5.4 After deployment of additional service, the GRANTEE shall monitor the effectiveness of the additional service by collecting data on the bus routes, route segments, or demand -responsive services for which additional service is deployed. Data should be collected at least once every three months, using a methodology developed by the GRANTEE and approved by the MTA. This data shall be submitted quarterly to the MTA, no later than October 18, 1996 for the first quarter, January 17, 1997 for the second quarter, April 18, 1997 for the third quarter, and July 18, 1997 for the fourth quarter of the Fiscal Year 1997. Submitted data shall be specific to each service for which additional service is deployed, and shall include average daily boardings, total seat capacity of vehicles assigned, average passenger loads during the peak one-hour period at the peak load point of the service,. number of standing customers reduced, number of peak buses, number of revenue service hours, average running time; and schedule reliability expressed by fixed route operators as the percentage of total trips arriving no later than 5 minutes after the scheduled arrival time at the time point closest to the peak load point of the line, and expressed by demand responsive services as response time to a request for pick-up. ARTICLE 6. 6.0 This is a one-time grant subject to the terms and conditions agreed to herein and in the Guidelines. This grant does not imply nor obligate any future funding commitment on the part of the MTA. 6.1 Prior to expenditure of funds, the Policy Board of GRANTEE shall adopt resolution to certify that the Funds will be used to operate additional service to relieve overcrowding for the most transit dependent riders in GRANTEE'S transit system. The resolution shall read: Allocation of Proposition C Discretionary Funds for Overcrowding Relief to the Transit Dependent Page 3 MEMORANDUM OF UNDERSTANDING Name of Grantee "The City of Santa Clarita hereby acknowledges that these funds are to be allocated to services that will relieve overcrowding for the most transit dependent customers and affirms through signature below that staff has been directed to develop a methodology for the allocation of these funds so that service quality for the transit dependent improves and that said allocation shall be contingent upon policy board approval of that methodology." The GRANTEE shall transmit to the MTA the adopted resolution with any staff report attached prior to receipt of funds. If GRANTEE's Policy Board does not adopt the above resolution by August 31, 1996, the Funds shall be returned to the MTA. 6.2 GRANTEE agrees to strive for a minimum 38% farebox recovery ratio (passenger fares plus local revenues divided by operating costs). 6.3 GRANTEE agrees to comply with all applicable local, state and federal laws, rules and regulations in the provision of public transit services. 6.4 GRANTEE understands and agrees that in programming these funds and entering into this MOU, MTA is acting pursuant to its statutory authority and shall have no liability in connection with the use of these funds for public transit purposes. GRANTEE agrees to indemnify MTA for all liability arising out of GRANTEE's performance in the provision of public transit services paid for by these funds. 6.5 GRANTEE is not a contractor, agent or employee of the MTA. GRANTEE shall not represent itself as a contractor, agent or employee of the MTA and shall have no power to bind the MTA in contract or otherwise. ARTICLE 7. PENALTIES 7.0 The MTA reserves the right to terminate this MOU and withhold funds if it is determined that the GRANTEE has not made every effort to adhere to all warranties and conditions identified in the Proposition C Discretionary Guidelines. In addition, the MTA reserves the right to terminate this MOU in the event of continued and/or gross violations of this MOU. 7.1 Any withholding of funds, termination of the MOU, or imposition of any financial penalty against GRANTEE under the Proposition C Discretionary Guidelines is subject to nine (9) affirmative votes by the governing board of the MTA. Allocation of Proposition C Discretionary Funds for Overcrowding Relief to the Transit Dependent Page 4 MEMORANDUM OF UNDERSTANDING Name of Grantee IN WITNESS WHEREOF, the parties hereto have caused this Memorandum of Understanding for allocation of Proposition C Discretionary Funds for overcrowding relief to the transit dependent to be duly executed as of the dates below with all the formalities required by the law. GRANTEE: CITY OF SANTA CLARITA LE George Caravailo City Manager Date: APPROVED AS TO FORM: By: NAME Yule Date: Y:�lip�m. 1fp[OK 'MN�u�g f.Hdw 4 hdcvWp Allocation of Proposition C Discretionary Funds for Overcrowding Relief to the Transit Dependent Page 5 LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By: JOSEPH E. DREW Chief Executive Officer Date: APPROVED AS TO FORM: DeWitt W. Clinton County Counsel By: Deputy Date: