HomeMy WebLinkAbout1996-09-10 - AGENDA REPORTS - PURCHASE OF THREE COPIERS (2)AGENDA REPORT
City Manager
Item to be pre
CONSENT CALENDAR
DATE: September 10, 1996
SUBJECT: PURCHASE OF THREE COPIERS.
DEPARTMENT: Administrative Services
BACKGROUND
Jesse Juarros
Three copiers have recently begun to experience sufficient breakdowns to cause them to be
deemed unreliable. The specific copiers affected are located in the Parks and Recreation,
Building and Engineering Services and Planning areas. Staff has reviewed copier needs,
usage and performance in developing a more comprehensive approach to copier acquisitions.
Currently, Administrative Services expends a significant amount of time tracking,
administering and processing invoices for several different companies to handle several
different brands of equipment. Due to the volume of equipment operated by the City and the
number of copiers requiring replacement, Staff believes this is an opportune time to consider
examining a possible standard for City copier equipment.
Various technologies and brands of copiers were, and will continue to be researched to arrive
at the best value approach to the City's needs. Through this research and review of
independent laboratory tests conducted by Buyer's Laboratory Incorporated, Staff determined
the Sharp equipment appeared to offer the best reliability at a reasonable cost.
To facilitate the replacement of the copiers, Staff recommends taking advantage of the
purchase provisions in the Sharp Electronics Corporation contract with the City of Long
Beach through MWB Business Systems. The total cost for this equipment is $46,847 which
will be paid for over a 60 month period through a lease purchase program.
RECOMMENDATION
Authorize the lease purchase and maintenance of three Sharp copiers from MWB
Business Systems under the agreement previously established with City of Long Beach.
Funds for FY 96/97 in the amount of $9,370 have been budgeted in account numbers 01-
4630-220 and 51-5600-220. Authorize the City Manager to execute contract documents
and approve any contract changes.
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