HomeMy WebLinkAbout1996-06-11 - AGENDA REPORTS - PURCHASE TV SYSTEMS CITY HALL (2)AGENDA REPORT
City Manager ApprAby:
Item to be presente
Jesse Juarros
CONSENT CALENDAR
DATE: June 11, 1996
SUBJECT: PURCHASE AND INSTALLATION OF A TELEVISION SYSTEM IN
THE CITY HALL COUNCIL CHAMBERS.
DEPARTMENT: Administrative Services
BACKGROUND
The Administrative Services Department requested and received approval in the 95-96 mid-
year budget process for the purchase and installation of a television system for the purpose
of telecasting meetings held in the City Hall Council Chambers. The system will permit the
City to provide a television feed of Council meetings to the local cable companies for live
transmission to the community. Staff utilized the services of an experienced television
system design engineer to determine the most appropriate method to meet the City's needs
and to prepare a bid specifications package. A request for sealed bids (Bid No. GS -95-96-26)
was advertised on April 28, May 1 and May 5, 1996. Bid requests were sent to 18
contractors, the Chamber of Commerce and the Valencia Industrial Association. One vendor
declined to bid. Bid requests were sent directly to two local businesses. The following
responses received on May 23, 1996.
SUPPLIER
CITY
American Video Communications Los Alamitos
Hoffman Video Glendale
AMOUNT
$182,082.05
$208,631.30
Staff has reviewed the responses and has determined the bid submitted by American Video
Communications is the most qualified to satisfy the requirements in the bid request.
Award a contract to American Video Communications in the amount of $182,290 plus
approximately 4% for contingencies for the purchase and installation of the television system.
Authorize the transfer of $185,000 from contingency Account No. 01-4101-290 to Account No.
01-4630-402. Authorize the City Manager to execute all contracts, documents and change
orders.
APPROVED Agenda Item -
S: \GS %PURCH%SOLICIT\GS959626.AGN