HomeMy WebLinkAbout1996-06-11 - AGENDA REPORTS - REVISED ANNUAL SLURRY SEAL (2)REVISED �GENDA REPOR
City Manager Approval
Item to be presented by:
Robert G. Newman
CONSENT CALENDAR
DATE: June 11, 1996
SUBJECT: FY 1995-96 ANNUAL SLURRY SEAL PROGRAM - PROJECT NO. 95-040
AWARD PROJECT
DEPARTMENT: Building and Engineering Services
On April 23, 1996, Council authorized advertisement of the subject project. This project involves
the surface preparation and application of emulsion slurry seal to seal surface cracks, stop
raveling, improve skid resistance and increase the useful pavement life of our roadways. On
May 14, 1996, four bids were received by the City Clerk. The following is a summary of these
bids:
Company Location Bid Amount
1. Asphalt Maintenance Visalia $289,886.40
2. Roy Allan Slurry Seal Santa Fe Springs $311,733.82
3. California Pavement Maintenance Sacramento $357,629.77
4. Pavement Coatings Company Cypress $367,735.55
The apparent low bidder made a mistake in his bid and has submitted a corrected bid. An
attorney representing Roy Allan Slurry Seal called and challenged the authority of the City to
allow the apparent low bidder to correct its bid. The specifications provide that any
discrepancies in figures be resolved in favor of the unit bid amount.
Case authority holds that a procedure established in the specifications must be followed by the
public agency in awarding the bid. This would apparently require that we hold the apparent
low bidder to its unit bid amount which would be $262,360.16. The apparent low bidder
however, could file an action under provisions of the contract code to be relieved of his bid based
upon his mistake.
Alternatives available to the City are as follows:
1. Reject all bids and re -advertise the project.
2. Hold Asphalt Maintenance to his bid amount of $262,360.16 and risk litigation.
3, Relieve Asphalt Maintenance from mistaken bid and award bid to Roy Allan Slurry
Seal, the second lowest bidder.
4. Consent to the corrected bid of $289,360.16 and risk litigation by Roy Allan Slurry Seal
and/or others.
Based upon the four alternatives, staff recommends to reject all bids and re -advertise the
project, which will result in an earlier completion of the project than either of the litigation
alternatives. The City Attorney concurs with this recommendation.
APPROM
FY 1995-96 ANNUAL SLURRY SEAL PROGRAM
June 11, 1996
Page 2
RECOMMENDATION
City Council reject all bids and authorize staff to re -advertise the project.
ATTACHMENT
Vicinity Map
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