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Home My WebLink About1996-07-09 - AGENDA REPORTS - SC VALLEY CMTE AGING AGMT (2)City Manager Approval Item to be presented by: Raquel Garcia CONSENT CALENDAR DATE: July 9, 1996 SUBJECT: SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT DEPARTMENT: Parks, Recreation, and Community Services BACKGROUND As part of the City's 1996/97 budget, City Council has allocated $150,000 to the Santa Clarita Valley Committee on Aging. This year's appropriation will serve to provide the Senior Center a broad range of recreational, health, and wellness programs for the community's senior citizens. These programs promote socialization, leisure activities, intergenerational activities, and the concept of life long learning. In Fiscal Year 1996/97, the City's annual allocation increased from $100,000 to $150,000. As per City Council approval, the addition of $50,000 is a one-time allocation of assistance monies. Working with Mr. Brad Berens, the Executive Director of the Senior Center, staff has developed an agreement detailing the scope of services provided and corresponding budget of expenditures. The City will make two payments of $75,000 from account number 01-9000-227. The first payment shall cover services provided during the period of July 1, 1996 through December 31, 1996, with the second payment covering the period of January 1, 1997 through June 30, 1997. RECOMMENDATION City Council approve and authorize the staff to execute an agreement with the Santa Clarita Valley Committee on Aging in the amount of $150,000 for the implementation of recreational, health, and wellness programs. Santa Clarita Committee on Aging Agreement PRCOUNCIL\agswco 696 pppI�CJUi�U Agenda item: -4— CITY OF SANTA CLARITA AGREEMENT THIS AGREEMENT, dated for purposes of identification only this day of , is made and entered into by and between the: CITY OF SANTA CLARITA, a municipal corporation, hereinafter referred to as `CITY,' and The Santa Clarita Valley Committee on Aging (SCVCOA), hereinafter referred to as "RECIPIENT." WHEREAS, the CITY supports opportunities for recreational and wellness programs for seniors of the Santa Clarita Valley; and WHEREAS, the CITY has appropriated $100,000 in Fiscal Year 1995/96 annual funds to provide SCVCOA Senior Center recreational and wellness programs for Santa Clarita seniors; ... WHEREAS, the CITY has appropriated an additional $50,000 for Fiscal Year 1996/97 as a "one-time" allocation of assistance monies; and WHEREAS, RECIPIENT represents that it is capable of providing such services. NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREIN CONTAINED, THE PARTIES HERETO AGREE AS FOLLOWS: Page 1 1. CITY agrees to give to RECIPIENT and the RECIPIENT agrees to accept from CITY the City approved amount of $150,000, to be distributed in two equal payments of $75,000 each, which shall constitute full and complete compensation for RECIPIENT s services under this agreement. The first payment shall cover the period of July 1, 1996 through December 31, 1996, with the second payment covering the period January 1, 1997, through June 30, 1997. Expenditures made by the RECIPIENT in the implementation of this agreement will be made for the purpose of providing the services as listed in Exhibit A, Scope of Services, and Exhibit B, Budget. 2. RECIPIENT shall provide the City a detailed listing of proposed expenditures (Exhibit B, Budget); quarterly statistical reports on number of seniors served, including a comparison to prior years; a final year-end statistics report in narrative form providing description of services provided, success of program during the term of the agreement; and a copy of the agency's single independent audit report. 3. RECIPIENT agrees that CITY may, at any time, audit any and all of RECIPIENT's books, documents, or records relating to this Agreement. 4. RECIPIENT agrees to indemnify, defend (at CITY's option), and hold harmless CITY, its officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, reasonable defense costs, actions, liability, or consequential damages arising from bodily injury, death, or property damage arising out of the negligent acts or omissions of RECIPIENT in its performance or failure to perform, under the terms of this agreement. 5. Without limiting CITY's right to indemnification, it is agreed that RECIPIENT shall secure prior to commencing any activities under this Agreement, and maintain during the Page 2 term of this Agreement, insurance coverage if applicable, and consistent with standards in such agencies as follows: A. Workers' Compensation Insurance as required by California statutes or qualified self insurance as allowed under California law; B. Comprehensive General Liability Insurance, or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products/Completed Operations Liability, Broad -Form Property Damage (if applicable) and Independent Contractors' Liability (if applicable), in an amount of not less than one million dollars ($1,000,000.00) per occurrence, combined single limit. C. Comprehensive Automobile Liability coverage, if applicable, including owned, non -owned and hired autos, in an amount of not less than one million dollars ($1,000,000.00) per occurrence, combined single limit. D. Professional Liability Insurance coverage, if applicable, in an amount not less than one million dollars ($1,000,000.00), and RECIPIENT shall maintain such coverage for at least one (1) year from the termination of this Agreement. 6. CrlY's Risk Manager is hereby authorized to reduce the requirements set forth above in the event he or she determines that such reduction is in CITY'S best interest. 7. Each insurance certificate provided under this Agreement shall contain clauses of substantially the following form and content: "This insurance shall not be canceled, reduced in scope or coverage below that required herein, or non -renewed until after thirty (30) days' prior written notice has been given to the City Clerk, City of Santa Clarita, 23920 Valencia Boulevard, Santa Clarita, CA. 91355." Page 3 "It is agreed that any insurance maintained by the City of Santa Clarita shall apply in excess of and not contribute with insurance provided by this policy." A certificate of insurance naming the City of Santa Clarita, its officers, agents, employees, representatives and volunteers shall be provided before execution of this Agreement. Prior to the execution of this Agreement, RECIPIENT shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. In addition to any other remedies CITY may have if RECIPIENT fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option: A. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; B. Order RECIPIENT to stop work under this Agreement and return any portion of the unused grant, and/or withhold grant due to RECIPIENT until RECIPIENT demonstrates compliance with the requirements hereof; C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for RECIPIENT's failure to maintain I nsurance or secure appropriate endorsements. 8. The RECIPIENT agrees that the City requires accounting records be maintained in a manner consistent with acceptable general accounting principles, and that the City may, at any time, audit and all RECIPIENT'S books, documents, or records relating to this agreement. Page 4 9. Nothing herein contained shall be construed as limiting in any way the extent to which RECIPIENT may be held responsible for payments of damages to persons or property resulting from RECIPIENT's or its subcontractor's performance of the work covered under this Agreement. 10. This agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to the services by the RECIPIENT for CITY and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, either orally or otherwise, have been made by any party, which are not embodied herein, and that no other agreement, statement, or promise not contained in this Agreement shall be valid or binding. Any modification of this Agreement will be effective only if it is in writing signed by the party to be charged. 11. The period of this Agreement shall extend from the effective date and expire June 30, 1997. 12. RECIPIENT agrees that funds shall be disbursed or encumbered no later than June 30, 1997, and that any and all funds remaining as of June 30, 1997, which have not been disbursed or encumbered shall be returned to CITY. 13. RECIPIENT agrees to indemnify and hold CITY, its officers, agents and employees harmless from any and all claims of the United States of America for reimbursement of funds or any portion thereof due to the improper use of funds. 14. Notices and communication concerning this Agreement shall be sent to the following addresses: Page 5 110000i I' I ► City of Santa Clarita SCV Committee on Aging Corporation Parks, Recreation and Santa Clarita Valley Senior Center Community Services Dept. 22900 Market Street 23920 Valencia Blvd., Ste. 120 Santa Clarita, Ca 91321 Santa Clarita, CA 91355 Attention: Raquel Garcia Attention: Brad Berens 15.. The effective date of this Agreement shall be the latest date of execution hereinafter set forth opposite the names of the signators hereto. In the event RECIPIENT fails to set forth a date of execution opposite the name(s) of AGENCY's signator, RECIPIENT hereby authorized CITY, by and through its representative, to insert the date of execution by RECIPIENT's signator(s) as the date said Agreement, as executed by RECIPIENT, is received by CITY. Page 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth. CITY OF SANTA CLARITA a municipal corporation City Manager DATE OF EXECUTION: ATTEST: DATE OF EXECUTION: APPROVED AS TO FORM: CARL NEWTON, CITY ATTORNEY By Date PRCOMMSER V\arenv.agr Page 7 City Clerk Exhibit A SCOPE OF SERVICES SANTA CLARITA VALLEY COMMITTEE ON AGING RECREATION, HEALTH, AND WELLNESS ACTIVITIES/SERVICES 1. Provide a broad range of recreational activities for the benefit of the community's senior citizens that promotes socialization, leisure activities, intergenerational activities, and the concept of life long learning. 2. These activities shall include instructional classes that include but are not limited to: Shirt Painting and Decoration Ham Radio Operations and Licensing Ballroom Dancing Round Dancing Western Line Dancing Needlework • Crochet • Knitting Spanish Language Literacy Enhancement Psychology • Live, Laugh, Love Assertiveness Training World Literature 3. Socialization activities shall include: Singles Night Out Discussion Groups Billiards Dinner Shows Day Tours & Trips Current Events, Etc. 4. Specialized exercise programs: Low Impact Aerobics Joint Efforts for the arthritic Pool Aerobics AARP - 55 Alive Computer Training • Beginning • Intermediate • Advanced • Quicken • Graphics Watercolor Painting Oil Painting Pastels Calligraphy Art Appreciation Camcorder Film Making Bridge Pan Mah Jong Arts & Crafts Concerts Sit -N -B -Fit for frail participants Jazzercise T'ai Chi Chuan 5. Health and Wellness activities include: Case Management Services Consumer Education Lectures Friendly Visits to the homebound Medicare Advocacy Community Trainings Durable Power of Attorney Community Flu Clinics Reassurance Services Respite Services Blood Pressure Checks Information & Assistance Forms Assistance Tax Preparation Legal Assistance Community Health Fair 6. Provide lending library for books and videos for participants. Whenever possible, provide activities at congregate residential sites to enhance the quality of life for the frail and homebound; and to offer recreational activities for low income participants. 7. Volunteer coordination of 300 community volunteers to promote and expand the mission of the Santa Clarita Valley Senior Center and its participants. Share and coordinate this valuable human resource with other community entities and the City of Santa Clarita in partnership on behalf of the community. 8. Provide intergenerational activities for the community that includes a speakers bureau for local elementary schools; promote activities amongst all generations that enhances an environment of understanding and appreciation for older residents of the community. 9. Participate in regular meetings with City staff to discuss recreational services and senior citizen needs. PRCOMMSERV\axirexh.a EXHIBIT B CITY OF SANTA CLARITA FUNDING RECREATION/HEALTH AND WELLNESS BUDGET FISCAL YEAR 1996-1997 Total Program Cost $174900 Project Income 24900 City Funding 150000 ITEM Personnel Consultants Travel Training AMOUNT $128633 Telephone ------------------------- Office Supplies ------------------------- Facilities Supplies ------------------------- Utilities Building Repairs ------------------------- Advertising ------------------------- Insurance Liability Audit 21022 300 1000 2185 1500 M. DESCRIPTION Executive Director, Admn. Asst, Bookkeeper/ Statistician, Health/Wellness Coord., Bilingual CaseworkedRespite Workers, Secretary, VolunteerCoord., Custodian, Site Manager, Transport Coord. -------------------------------------------------------------------- Art Teacher, Exercise Instructor, Computer Teacher, Crafts Instructor, Dancing Instructor -------------------------------------------------------------------- Mileage Reimbursement for recreation act- ivities provided at satellite sites. -------------------------------------------------------------------- Instructor certifications, Misc. Speakers, Recreation, Health/Wellness Training -------------------------------------------------------------------- Telephone Expense -------------------------------------------------------------------- Paper, Posters, etc. -------------------------------------------------------------------- Maintenance, Checmicals, etc. -------------------------------------------------------------------- Water, Electricity, etc. ---------------- --------------------------------------------------- Building Upkeep 3500 Comprehensive Liability Package - Facilities, Automobile --------------------------- -------------------------------------------------------- 750 Independent Annual Audit EXHIBIT B .... (continued) ITEM AMOUNT DESCRIPTION Equipment $ 4000 Tables, Chairs, etc. -------------------------------------------------------------------------------------------------------------- Transport, Services $ 4160 Transportation Services for Low Income Homebound to Recreation Activities TOTAL $174900 Santa Clarita Valley SENIOR, (;ENTEIL 22900 Market Street • Santa Clarita, CA 91321 (805) 259-9444 June 27, 1996 Raquel Garcia, Administrative Assistant Parks and Recreation City of Santa Clarita 23920 Valencia Blvd., Suite 300 Santa Clarita CA 91355-2196 Dear Raquel, Please find attached our agreement with the City of Santa Clarita's Park and Recreation for FY 96-97. You will notice that I have reflected the additional funding of $50,000 approved by the City Council on June 25, 1996. Our new budget is in the amount of $150,000 for services for the elderly of our community. The new allocation of $50,000 shall be used exclusively for our supportive services department for a variety of programs; they are primarily case management, respite services, telephone reassurance and in-home services. We shall track these clients individually for you and provide quarterly statistics. On behalf of the Santa Clarita Valley Senior Center and the thousands of senior citizens we serve, please accept our appreciation for you, Rick and your entire department Yours truly, //: O� Brad Berens Executive Director rs e� or Cej,� Cje LADED ePe Y Santa Clarita Valley Committee On Aging �pervi 5011 a�Q Los Angeles County Area Agency On Aging SENT BY:ACORDIA 8-25-98 ; 1:30PM 61837738994 80525916474 2 Acordia Insurance 9arrices of Southern California 13760 Vanmra Elvd., Salto 1400 Ea0ia0. California 91496-3007 (818) 377-3800 FAX (818) 3773899 One of The Aeordl, Compania, June 25, 1996 Los Angeles County Department of Aging 2525 Corporate Place #200 Monterey Park, CA 91654 RE: Santa Clarita Committee of Aging Corp. To whom it may concerns CQ -Cordia, Please be advised that we are in the process of negotiating the renewal of the above insured's insurance policies. They will renew effective 7-1-96 with no pertinent changes known at this time. We have been advised by Santa Clarita Committee on Aging Corp, that they will be continuing the following policies with no lapse in coverage: Business Package (fire, personal property and general liability including errors & omissions and crime) Commercial Automobile Workerso Compensation Directors & officers Liability Excess Umbrella Liability Please review all of the above, and if you should have any questions, please feel free -.to give the office a call. Sincerely, Denise Lyons Account Administrator DL/cc AA !__DCERTIFICATE OF LIABILITY INSURANCE ; bn�9`^' .. _ a._.H _ .. ..` .. PRODUCERTHtS GEATIflCATEAS 16SUED AS A MATTER OF INFORMATION 1 AMERICAN BUSINESS INSURANCE BROKERS iOdLY. 100 NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR LOS ANGELES INC. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 15760 VENTURA BLVD., SUITE 1400 CLIMppANIES AFFORDING ENCINO, CA 91436-3007 S l T.—t7�Y _COVERAGE 18181 377-3800 DOM A GREAT AMERICAN C/O AMERICAN SPECIAL RISK INSURED COMPANY SUTTER C/O SINCLAIR DWYER ! SANTA CLARITA COMMITTEE ON B COMMERCIAL UNDERWRITERS C/O SINCLAIR DWYER AGING CORPORATION — -- 22900 MARKET STREET COMPANY C COMMERCIAL UNDERWRITERS C/O SINCLAIR DWYER SANTA CLARITA, CA 91321 COMPANY CALIFORNIA COMPENSATION C/O SINCLAIR DWYER i ID I COVERAGES ,;e =, „tea ,;k ,.,. , E s AETNA C/O EXECUTIVE RISK MANAGEMENT THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, I EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CoLTR TYPE OF INSURANCE j POLICY NUMBER PC= EFFECTIVE POLICE EXPIRATION LIMITS DAM(MWDOIYY) GENERAL - GENERAL LIABILITY GENERAL AGGREGATE 3 1.000,000_ X COMMERCIAL GENERAL LIABILITY <: PROOUCTS•COMPIOPAGG S 1,000,000 A ' - - I CLAIMS MADE X OCCUR PAC216247404 07/01/95 !: 07/01196 PERSONALE ADV INJURY S 1.000,000 1 X OWNER'S E CONTRACTOR'S PROT i EACH OCCURRENCE $ 1.000.000 X CRIME FIRE DAMAGE (My" fin) S 50,00 I MEE) EXP M ern pen S 5,000 AUTOMOBILE LIABILITY _ ANY AUTO ,, COMBINED SINGLE LIMIT S 1,000,000 I _ B ,L ALL OWNED AUTOS BA 62331 07/01/95 07/01/96 BODILY INJURY I ,( SCHEDULED AUTOS •• CELOO134 (PSE Parson) S - X HIRED AUTOS X NON -OWNED AUTOS BODILY INJURY (Par{maant) S ! PROPERTY DAMAGE S GARAGE LIABILITY — ANY AUTO EXCESS LIABILITY C X UMBRELLA FORM AUTO ONLY • EA ACCIDENT_ 3 OTHER THAN AUTO ONLY: EACH ACCIDENT S_ — ' EACH OCCURRENCE_ 5_2.0_00,000_ UL000709 07107/95 07/01/96 -AGGREGATE—s-2,00-0,00.0-- I AGGREGATE32,000,00.0__ WORKERS COMPENSATION AND XWC STATU• OTM• 1 EMPLOYERS' LIABILITY _._TORY OMITS FR.____._____ I EL EACH ACCIDENT 51,000,000 _ D THEPROPRIETpR/ INCL W957121678 07/01/95 07/01/96 PARTNERSIEXECUTIVE — ELDISEASE • POLICY LIMIT _3_1.000.000 _ OFFICERSARE: EXCL EL DISEASE• EA EMPLOYEE S 1,000,000 OTHER E DIRECTORS & OFFICERS 095LB095000891 07/01/95 07/01/96 EACH LOSS 1,000,000 EACH POL. YEAR 1,000,000 DESCRIPTION OF OPERATIONS40CATIONS/VEHICLEWSPECUL ITEMS SEE MEMO ATTACHED CERTIFICATE HOLDER _.-_ ., CANCEL,/ 1193.. NON PAYMENT Of PREMIUMINON SUBEB{MON OF PAYROLL REPORT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL City of Santa Clarita 30•DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. Attn: Vyto Adomaitis BUT FAILURE TO MAIL SUCH NOTICE SMALL IMPOSE NO OBLIGATION OR LAwUTY 23920 W. Valencia Blvd., Suite 300 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR AEPAISENTATIVES_._ Santa Clarita, CA 91355 AUTHORIZED REPRESENTATIVE' AMENCAM{YLIME{{IM{YAANC[MO[[M LO{AMPGlt.MK_ . AWN A alien ACORO 25.5 (1 795) - -- (/`-f Cd l[.t•E (D ACORD CORPORATION 1989 City of Santa Clarita (Certificate Holder) 6/29/1995 I It is agreed that any insurance maintained by the City of Santa Clarita shall apply in excess of and not contribute to the coverage provided by this insurance policy (applies to package only). the City of Santa Clarita, its officers, agents, employees, representatives and volunteers are added as additional insureds as respects operations and activities of or on behalf of the named insured performed under contract with the City of Santa Clarita. I a ,.;:r �.??"^r�i.°.?>'':•±;i:%us7>?i?ay..`W?m�.o .r:'' y::'.'..`v:.'.a,.''.,''jgi`o^d`•3:ax: d'�^»u':»:.< N5'MORANDUM :F•. ,. u:..r ... :. ,..::.. :.;c..., ... ......<s. ,... >. :. .. 6/ 29 i :....... ,�..:..r':::.::�..,•.� /1995 J�M Description (continued) General Liability Property Damage Deductible: $500 per Occurrence Crime: $25,000 Limit, $500 Deductible Employee Disbonesty Coverage Directors i officers: $1,000 Deductible `\ Insured: Santa Clarita Committee on,Aging Corp. POLICY NUMBER: PAC216247404 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS (FORM B) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name of Person or Organization: City of Santa Clarita (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. CG 20 10 11 85 Copyright. Insurance Services Office. Inc., 1984 C